Republic of Botswana / TENDER
TENDERING PROCEDURES / TENDER NOTICE and INVITATION TO TENDER

Tender Ref No: PR/PPADB/068

/ PROVISION OF SECURITY SERVICES AT PPADB OFFICES IN GABORONE FOR A PERIOD OF THIRTY-SIX (36) MONTHS
This is an Open Domestic Bidding Tender where tender offers are invited to bid for
/ PROVISION OF SECURITY SERVICES AT PPADB OFFICES IN GABORONE FOR A PERIOD OF THIRTY-SIX (36) MONTHS for the
Public Procurement and Asset Disposal Board (PPADB).
The Procuring Department is PPADB.
Tenderers who are domiciled in Botswana must, in order to be considered for the award of the contract, be registered with the Public Procurement and Asset Disposal Board (PPADB) in the following categories:
  • Code:100-Security Services -- 01-Guard services
  • Valid Tax clearance or exception certificate
In cases where a bidder fails to submit required documents as mentioned within the tender, they will be requested to submit during tender evaluation within 2-5 days of notification. Bidders will be notified through a telephone call or SMS or email then by fax or letter. Non-responsiveness by a bidder shall result in the disqualification of bids.
  • This tender is an open domestic bidding tender.

Tender Documents may be obtained online from the 02/02/2018 at 11:00 a.m.
Download of online tender document is free of cost. However in order to participate in the bidding process, bidders are required to pay a non-refundable deposit BWP 100, payable at any of the Botswana Post Agencies and PPADB Offices.
Queries and clarifications relating to the issue of these documents may be addressed to Ms M. Rapuleng at Tel: 3602044 E-mail: OR O. Odubegile at 3602042 at
A compulsory site visit will be held at PPADB Offices at plot 8913, Maakgadigau way, Gaborone West Industrial on the 09/02/2018 at 0900hoursso that bidders can familiarise themselves with the area and its extent.
A two envelope Procedure will be followed
The above tender is an e-tender, for participation; the contractors will use the online PPADB e-bidding system at PPADB will train bidders who wish to participate in the tender for only two (2) daysfrom the 12th – 13thFebruary 2018. Bidders who wish to attend can book for training through email to or call 3602098/99.
PPADB will also assist the bidders to get user ID & password as well as key pairs to be used in the system. The tender schedule to be followed is attached on table 1, page 2.
The end time for receipt of tender offers is 10:00 a.m. on the 09/03/18. Opening of tenders will be done onlineafter closing of the Re-Encryption on the 14/03/2018 at 10:00pm
Late tender offers will not be accepted. Telegraphic, faxed or e-mail submissions shall not be accepted.
Tender Schedule:
Stage no. / PE Stages / Contractor Stages / Start Date and Time / End Date and Time
Stage 1 / Release of Invitation to Tender / 02/02/2018, 09:00 a.m. / 02/02/2018,
11:00 p.m.
Stage 2 / Download tender document , bid Preparation and Hash submission / 02/02/2018, 11:01 a.m. / 09/03/2018,
11:00 a.m.
Stage 3 / Tender Closed / 09/03/2018, 11:01 a.m. / 09/03/2018
17:00 p.m.
Stage 4 / Re-Encryption / 09/03/2018, 17:01 p.m. / 14/03/2018,
10:00 a.m.
Stage 5 / Bid Opening / 14/03/2018
10:01 a.m. / 14/03/2018
13:00 p.m.
Table 1: Tender Schedule

The Public Procurement and Asset Disposal Board’s Standardised Conditions of Tender apply to this procurement, for which all the applicable Tender Data is contained in the tender documents.

Notwithstanding anything in the foregoing, the PPADB is not bound to accept the lowest or any tender offer.

______

P. Motswagole

Board Secretary

Public Procurement and Asset Disposal Board

Ref No. PR/PPADB/009Page 1 of 2T1.1 Tender Notice & Invitation to Tender