OVF1 (July 2014)

PROVINCIAL GRAND CHAPTER OF SURREY

Chapter Scribe E’s Confidential report

Name of Chapter: / Number: / Date of visit:
Name of Official Visitor: / Name of Scribe E:

PART A. The Chapter

1. FINANCIAL

Please tick box to confirm that all required accounts have been submitted to Provincial Grand Chapter

If Accounts have not yet been sent to the Provincial Office, please attach two copies of your most recent Audited Accounts to the Summons you send to your Official Visitor.

2. MEMBERSHIP

Please list Companions who have come into the Chapter during the last 12 months.
(This enables the Province to ascertain that the database is complete and fully up to date) / Name: / Name: / Name:
Raised in Lodge No: / Raised in Lodge No: / Raised in Lodge No:
Date Raised: / Date Raised: / Date Raised:
Exalted (E) or Joined (J): / Exalted (E) or Joined (J): / Exalted (E) or Joined (J):
Date: / Date: / Date:
If Joined, Chapter of Exaltation / If Joined, Chapter of Exaltation / If Joined, Chapter of Exaltation
No: / No: / No:
and date Exalted: / and date Exalted: / and date Exalted:
Number of deaths (D), resignations (R) and exclusions (E) in the last 12 months / D / R / E
Number of subscribing members of the Chapter

3. CHARITY (Please specify supported Charities clearly and unambiguously). (For ProvGChStwd’s records)

Please list Charity Donations from 1 Aug to 31 July of preceding year
Please indicate whether
Masonic (M)
Non-Masonic (N)
Via Surrey for Surrey (SS) / 1 / 2 / 3
Charity: / Charity: / Charity:
Sum donated: / Sum donated: / Sum donated:
Date of donation: / Date of donation: / Date of donation:
Is the Chapter a member of the 500 Club? / YES / NO
Does the Chapter have a Charity Relief Chest? / YES / NO

4. PLEASE NOTE APPOINTMENTS AND PROMOTIONS RECEIVED AT LAST ANNUAL CONVOCATION

Name: / 1 / 2 / 3 / 4
Rank:Please indicate whether First Appointment (F) or Promotion (P)
5. GENERAL REMARKS AND FURTHER INFORMATION: Please identify particular strengths or problems being experienced by the Chapter which you may wish to draw to the attention of the Provincial Executive. Please be as frank and explicit as possible. This report will be treated as CONFIDENTIAL unless you specify otherwise. (Continue on a separate sheet if necessary):
Does the Chapter have a Mentor? If so, please identify him:
Ritual in use (delete as applicable) – Domatic / Aldersgate / Complete / other (please specify)
Has the Chapter adopted the revised ritual? YES / NOIs the work being shared? YES / NO (give brief description)

PART B. The Companions

Companion Scribe E please note that if this report is to be done at an Installation Convocation, then the outgoing First Principal is the one we require to be listed below (not the new or incoming Principal)

MEZ
Full name: / Current Rank
If any:
Date of birth
(dd/mm/yyyy) / Occupation / Is he regular attender?
Yes / No / Partial
As MEZ has he undertaken an Exaltation or Demonstration?
As MEZ has he presented the Mystical Lecture?
As ‘H’ has he presented the Symbolical Lecture?
As ‘J’ has he presented the Historical Lecture?
Offices served prior to being Installed in the Principal’s Chair (give brief written description and number of years in office)
Scribe E comments upon MEZ: Please refer to ritual ability, chairmanship (Chapter & Festive Board), relationships with Chapter Companions and any special attributes. Please also mention any mitigating or extenuating circumstances that may have impaired his work
APPOINTMENTS/PROMOTIONS IN PROVINCIAL GRAND RANK / Companions eligible for First Appointment
Only those who were first installed as MEZ on orbefore the 31st July 2010 are due for consideration. / Companions eligible for Promotion
Only those who were last appointed or promoted atthe 2011 AGC or beforeare due for consideration
1st Candidate / 2nd Candidate / 1st Candidate / 2nd Candidate
NAME IN FULL
Please give full Forenames
DATE OF BIRTH (dd/mm/yyyy)
OCCUPATION
If retired give previous occupation
If Company Director give business
DOES HE ATTEND REGULARLY?
MONTH AND YEAR WHEN MEZ
OFFICE HELD AT PRESENT
Offices served since being Installed in the Principal’s Chair
(give brief written description and number of years in office)
Offices served since his last Appointment/Promotion
(give brief written description and number of years in office)
Scribe E comments upon above Companions: Please briefly refer to ritual ability, relationships with Companions and any special attributes.

SIGNATURE of Scribe E: ...... DATE: ......

If returning electronically, then your printed name will be accepted in lieu of your signature

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