World Ploughing Executive Meeting
Wednesday 22nd April 2015 (9 pm – 1 am)
AGENDA
Proposer and seconder of last set of Executive Minutes
Matters Arising from Minutes
Secretary’s Report
Invitation to Russia
Financial Report
Rules of Procedure for Executive and Board
Lighting
Sponsorship Matters
Constitution
WPO History
Future World Events – Denmark/England/Kenya
Letter from France RE: Kenya
Briefing Proposal by Jens Iversen
Any other business
Matters Arising from Minutes
Macedonia – Tugomir said that he contacted them and had no update.
Secretary's Report
Preparing the Rules and the Information Booklet
GS has sent Entry Forms, Information Booklet, Rules on a drip feed process which worked well – first material was uploaded onto website, then emailed to each affiliate and finally posted to each affiliate.
Liaising with delegates sending emails to Board
Invitation to Russia
GS said that she was invited to the Russian National Ploughing, complimentary of the Russian National Association and will travel on 21st May through to 24th May.
Financial Report
GS reported from Treasurer that some countries have not paid in sterling which is a problem and leaving a shortfall
General conclusion of Executive was that countries paying in the wrong currency should be responsible for the shortfall – it is not the WPO responsibility to be at the loss.
Further payment should be made by each country not paying in full.
Rules of Procedure for Executive and Board
Draft was discussed in detail and comments take for redraft.
Lighting System
Rasmus was looking into lighting system and he has not come up with any proposals.
GS to bring flare to Denmark to show to the Executive and the Board.
Sponsorship Matters
Reference to Kongskildeas a sponsor of world contest in Denmark – how to manage this appropriately with Kverneland association.
Constitution
WPO History – deferred
Future World Events:
Denmark
GS Reported that preparations were going well as far as she was aware. Lars also reported that everything is going as planned. Bookings are coming in and sponsors are coming on board.
England
Colin asked about the World Vintage Competition in England - if there was any information.
GS explained that herself and the Chairman are to visit the site in England mid-June to see site, accommodation and other facilities and meet officials.
Kenya
Letter from France RE: Kenya
GS explained that she has already received a letter of concern regarding the event in Kenya from France, plus an email from Canada and Republic of Ireland.
GS explained that she had heard a recently retired Brigadier General of the Army – Ger Aherne on National Radio talking about his work in Kenya. Anna Marie got in touch with him and has had a meeting to discuss his thoughts on hosting the world contest in the country.
He suggested that Kenya is quite a volatile country at the moment and suggested that it would be necessary to do a Strategic Safety Assessment and a Country Risk Assessment and this must be done professionally outside Kenya. He also suggested that the GS link with Phil Hogan on this as EU Agricultural Commissioner.
GS to investigate more as Executive concerned and anxious to have a comprehensive report for Board Meeting.
Any other business
Trophies that have no space on to write names of Champions – what do we do?
Leather scroll that was last held by the Mitchells is now missing – where? They last gave it to the Scottish Kverneland Group.
Can the GS keep Executive posted on updates
AOB
Proposal re: disclosure of information – why do we ask for DOB on Entry Form.
It was agreed to ask Denmark to provide assistance for Presentation of Trophies.
GS to submit expenses to Executive