Proposed Job Descriptions of Club Committee Members for Adoption As by Laws of the Peninsula

Proposed Job Descriptions of Club Committee Members for adoption as By Laws of the Peninsula Canoe Club

8th June, 2010

The Chairman
Undertake overall responsibility for the interests and welfare of the Club by ensuring that the functions of the chairman and the executive are executed with diligence and integrity
Motivate and manage the Club Committee members
Ensure that the Club is managed and run in accordance with the Constitution of the Club
PCC’s representative at the WCCU
PCC’s representative at the ZSC
Correspondence with the paddlers through the club newsletter to generally promote the objectives of the club
Ensuring administrative continuity by committing due effort to identifying, mentoring and grooming your successor

The Vice Chairman
Undertake to support the Club and the office of the Chairman with diligence and integrity.
Backup/Alternate to the incumbent Chairman at meetings
Management of Special Projects undertaken by the Chairman
Ideally be groomed to ultimately serve as Chairman

Treasurer
Undertake to perform the functions of treasurer with diligence and integrity
Motivate and manage the club volunteers who perform functions in support of the overall Treasury portfolio
Responsibility for all operating income and expenditure of the club and preparation of accounts for committee meetings
Preparation and presentation of data for the approval of capital expenditure
Preparation and presentation of data for the approval of payment of creditors
Responsibility for depositing and accounting for income generated from membership fees, club races, fund raising events, development grants and the Bar and Galley
Preparation and presentation of an annual budget in support of the setting of Annual Membership Fees, at the Club’s AGM.
Preparation and presentation of the Club’s Annual Financial Statement with as much detail as possible, at the Club’s AGM.
Scrutiny of the justification for levies imposed by WCCU and ZSC
Ensuring administrative continuity by committing due effort to identifying, mentoring and grooming your successor
Correspondence with paddlers w.r.t. club fees, fund raising, capital expenditure and outstanding debts.

Secretary
Undertake to perform the duties of the Secretary with diligence and integrity
Motivate and manage the club volunteers who perform functions in support of the overall Secretarial portfolio
Responsibility for receiving and addressing all correspondence coming into the club
Taking of minutes at meetings of the Executive Committee and General Meetings
Circulation of the minutes of meetings to respective members
Preparation and timeous circulation of Notices and Agendas of Meetings
Ensuring that “Matters Arising” from any meeting are carried forward to subsequent meetings
Ensuring that “Dates, Times and Venues of subsequent meetings are agreed before the closure of meetings
Accurately recording of any changes to Club and circulating them to members
Assuming responsibility for the safe keeping of all records belonging to the club, including official documents, minutes of meetings and Club Rules and the Club Constitution.
Responsibility for the maintenance of the Club Membership database
Ensuring administrative continuity by committing due effort to identifying, mentoring and grooming your successor
Correspondence with paddlers w.r.t. General Meetings and registration procedures

Club Captain
Undertake to perform the duties of Club Captain with diligence and integrity
Motivate and manage the club volunteers who perform functions in support of the overall Club Captaincy portfolio
Responsibility for the training and performance of the club paddlers
Liaison with appointed coaches to coordinate training activities
Preparation of club representatives to major events
Ensuring administrative continuity by committing due effort to identifying, mentoring and grooming your successor
Correspondence with the paddlers through the club newsletter w.r.t. training and events

Mike MonsonPage 16/2/2019