CITYOF NEWTONPURCHASING DEPARTMENT
CONTRACTFORPUBLICWORKS
PROJECT MANUAL:
2014–2015
HOURLYSNOWPLOWINGSERVICES
(StreetsandSidewalks)
REQUESTFORAPPLICATIONS#15-25
ProposalSubmittalDate:OngoingfromdateofissueoftheRequestForApplications
SEPTEMBER2014
SettiD.Warren,Mayor
CITY OFNEWTON NOTICE TO CONTRACTORS
HOURLY SNOW PLOWINGSERVICESREQUEST FORAPPLICATIONS#15-25
TheCityofNewtonisissuingthisRequestForApplicationsforcontractors(Contractors)tobeapprovedaseligibletoprovidesnowplowingservicesatafixedhourlyratebasedontheContractor’svehicleandbladesize.ApprovedContractorswillbeassignedtooneoftheDPWCityyardsateitherEliotorCraftStreetandbelistedonarosterofapprovedsnowplowingContractorsthattheCitymaycalltoplowfromtimetotimeonanasneededbasis.Approvaldoesnotguaranteethatthevendor’sserviceswillbeusedandtheCityhassolediscretiontocallornotcallvendorsinanymannerandinwhateverorderitelects.
ThisprocurementisnotsubjecttoM.G.L.c.30B.
ThePurchasingDepartmentwillpubliclyadvertiseonetimeonThursday,September25,2014fortheRentalofTrucksandEquipmentforsnowplowing,snowremoval,andotherrelatedworkforthe2014-2015WinterSeason.Thetermofthiscontractshallextendfromcontractexecutionuntil6/30/15.ContractDocumentswillbeavailableonlineatgov/bids,orpickupatthePurchasingDepartmentafter10:00AM.,September11,2014.TheContractDocumentsshallbeavailablethroughtheWinterSeasonandContractorsmayapplyforapprovalatanytime.Therewillbenochargeforcontractdocuments.
Enclosedpleasefindthefollowingforms:
1.One(1)copyofSpecificationsForHourlySnowPlowingEquipment
2.One(1)copyofCityOfNewtonSnowPlowing/HaulingMaximumAcceptance
3.Two(2)copiesof2014-2015ScheduleOfTrucksAndEquipmentForHourlySnowPlowingServices
4.One(1)copyofIndemnificationandAffidavitofOwnershipform
5.One(1)copyofCertificateofTaxCompliance
6.One(1)copyofCertificateofNon-Collusion
7.One(1)copyofDebarmentLetter
8.One(1)copyofIRSFormW-9
9.One(1)copyofContractForms
FOLLOWthesesteps:
a.Listtheequipmentofferedforrentalontheenclosed2014-2015ScheduleofTrucksandEquipmentForHourlySnowPlowingServices.Fillinallinformationrequested.
b.CalltheCityofNewtonDepartmentofPublicWorks(DPW),HighwayDivision(617)796-1634,tosetupanappointmentforaninspectionofyourequipment.
c.Uponapprovalofinspection,pleaseprovideIndemnificationAgreementandAffidavitofOwnershipForm;Tax Compliance,Non-CollusionForm,DebarmentLetterandIRDFormW-9andCertificatesofPropertyDamageandLiabilityInsurancecoveringallvehicleslistedandWorkmen’sCompensationInsuranceanddeliverthemtoPURCHASING,Room
#204,1000CommonwealthAvenue,Newton,MA02459.
CertificateofPropertyDamageandLiabilityInsurance:TheCertificateofInsurancemuststatethatitcoverssnowplowingandremovaloperationsintheCityofNewton.AllvehiclestobeusedforsnowplowinginNewtonmustbelistedonthecertificate.TheCityofNewtonmustbenamedasanadditionalinsured.
Worker’sCompensationInsurance:Worker’sCompensationInsurancemustbeprovidedinanyinstancewhereanemployeeoftheContractorwilloperateapieceofequipment.ForpurposesofCitysnowplowcontracts,the“Contractor”isthepersonwhohasenteredintoacontractwiththeCityandanemployeegenerallyincludesanyoneotherthantheContractorwhowillbeoperatingsnowplow/haulingequipment.Asageneralrule,Worker’sCompensationinsurancewillberequiredexceptwheretheContractorisasoleproprietorshipandusesonlyonepieceofequipment,orwheretheContractorisapartnershipandonlypartnersoperateequipment.
Partnership/Subcontractors.IftheContractorisapartnership,apartnershipstatement(formsuppliedbytheCity)mustbesigned,andallpartnerswhowillbeoperatingsnowplowequipmentmustsignanindemnificationagreement(formsuppliedbytheCity).
TherearenoothergeneralexceptionstotherequirementofWorker’sCompensationinsurance.ContractorsarenotpermittedtohiresubcontractorstoperformservicesunderthecontractunlesstheCityhasagreedtothisinwritingbytheCommissionerofPublic
Worksand/orhisdesigneeorhisdesignee,arrangementsmustbemadeinadvanceofanywork.AllsubcontractorsshallbesubjecttoallthetermsandconditionsoftheContractor(inspections,insurance,etc.).
Inspection.TheDPWandtheCityreservestherighttorejectequipmentnotrequired.Uponasuccessfulequipmentinspectionandacceptanceofdocumentation,theCitywillthendrawupthecontractswithequipmentlistedonyourreturnedEquipmentRentalforms.NoequipmentshallbehiredunlessanduntiltheDPWhascompleteditsinspectionofthevehiclesofferedandanexecutedcontractisonfile.
Thepromptreturnofthesevehiclelistings;IndemnificationAgreementandAffidavitofOwnershipForm;CertificateofTaxCompliance;CertificateofNon-Collusion;andInsuranceCertificateisimperative,sothattheDPWmaymakethenecessaryyardassignmentspriortothesnowseason.
CITYOFNEWTON
NicholasRead
ChiefProcurementOfficer
September11,2014
CITY OFNEWTONDEPARTMENT OFPUBLICWORKS
SPECIFICATIONSFORCONTRACTED SNOW PLOWINGEQUIPMENT
(Streets andSidewalks)
I.INTRODUCTION
TheCityofNewtonintendstocontractforsnowplowingequipmentonanhourlybasisbothfornormalsnowplowingandsnowremoval.Tofacilitatethesnowremovalefforts,thePublicWorksDepartmenthasestablishedsnowplowingroutesandhasevaluatedthenumberandtypeofequipmentneededbyeachroute.WhenaContractorisnotifiedtoprovideplowingservices,itsequipmentwillbeassignedtoaspecificrouteforthatdayduringallnormalplowingoperations.
TheCityOfNewtonSnowPlowing/HaulingRatesforsnowplowingequipmenthavebeenestablishedandareattachedhereto.
ThereshallbeonormoreCitySnowInspectorsassignedtoconfirmthatContractorshavemettheirobligationsunderthisRFAandtheirrespectivecontracts.
II.RESPONSIBILITIESOFCONTRACTORS
A.Equipmentcontractedformustbeavailablesevendaysaweek,24-hoursperday,includingholidays.Theneedforeachpieceofequipmentcontractedfor,willbedeterminedbytheDPWCommissionerorhisdesignee,andmustbecapableofrespondingwithinonehourofnotificationtoreport.Onlyvehiclesandequipmentrespondingwithintheallottednotificationperiodshallbepaidforcall-outtimeinaccordancewiththeattachedCityOfNewtonSnowPlowing/HaulingRates.
B.Uponexecutionofcontract,eachpieceofequipmentcontractedforplowingoperationswillbeassignedDPWtoaparticularroute.TheDPWCommissionerorhisdesigneewillassignallroutesandspecificequipmentasneeded. Notallpiecesofequipmentwillbeutilizedduringeveryevent.UtilizationofacceptedequipmentisatthediscretionoftheDPWCommissionerorhisdesignee StreetsandsidewalksonallroutesaretobeplowedinthesequencedesignatedbytheDPWCommissionerand/orhisdesignee.ItshallbetheContractor’sresponsibilitytobecomefamiliarandtofamiliarizeanydrivers,otherthantheContractor,withtheroute.SupervisorypersonnelofDPWwillbeavailabletoassistinthisfamiliarizationandtoadvisetheContractorofanyspecialconditionswhichmaybeencounteredontheroute.
C.VehiclesInspection
1.TheContractoracceptsfullresponsibilitytoschedulevehicleinspectionsataCityfacilityoratalocationtobedeterminedbytheDPWCommissionerorhisdesignee.TheinspectionwilloccurduringaseveralweekperioddesignatedbytheCity.TentativeplansareforthistooccurbetweenOctober15throughDecember1,2014.
2.AllpaperworkrelatedtovehicleinspectionsshallbesenttotheDPWCommissionerorhisdesigneeatNewtonCityHall,1000CommonwealthAve.,NewtonCentre,MA02459. TheDPWCommissionerorhisdesigneewillsubsequentlycontactresponsiveandresponsiblebidderstoscheduletheinspections. TheContractormustscheduletheinspectionsthroughtheDPWCommissionerorhisdesignee,eitherinwritingorbycalling(617)796-1634.TheinspectionswilltakeplaceMondaythroughFridayatthediscretionoftheDPWCommissionerorhisdesignee.FailuretoscheduleinspectionshallbedeemedtobesolelythefaultoftheContractor.TheCitywillnotassumeanyresponsibilityorliabilityforfailureoftheContractortohavevehiclesorequipmentinspected.
3.VehiclesorequipmentmustatthetimeofinspectionfullymeetallconditionssetforthinthisRFA.AllequipmentmustbeinspectedbyDPWpriortoacceptance.TheContractor’splowmustalsopass
inspection.Ifavehicleorequipmentdoesnotpasstheinspectionthefirsttime,theContractormaymodifythevehicleorequipmentandrequestare-inspectionorsupplyanothervehicleorpieceofequipmentaftersubmittingnecessarydocumentationtothePurchasingAgentandreceivingauthorizationtore-inspect.However,innoeventwillaContractorbegivenathirdopportunitytopassaninspectionifeithertheoriginalorthereplacementequipmentfailsthesecondinspection.
D.TheContractorshallberesponsibleforallfuel,repairstoitsvehiclesandequipment.Further,itshallbetheContractor’sresponsibilitytoassureequipmentavailabilityatalltimesduringplowingoperations.TheCityreservestherighttoterminateacontractatanytimeforfailureof vehicleorequipmentavailability.
E.Vehiclesorequipmentcalledinmustarriveatitsdesignatedcheck-inpointwithinonehourofbeingcalled,andmustbereadytobeginplowingoperationsuponitsarrival.
F.Forstreets,contractedplowingoperationsshallbeperformedasclosetobarepavementaspossibleandallstreetsshallbewidenedtomaximumwidth.Allintersectionsshallbecleanedtotheirfullwidths.Carewillbemadenottopilesnowonsidewalkcorners,butpushedbeyondtheradiiandequallydistributedalongthecurbline.AplowingoperationshallnotbedeemedcompleteuntilithasmettheabovestandardstotheapprovaloftheappropriateCitySnowInspectorortheDPWCommissionerand/orhisdesignee.
G.Forsidewalks,contractedplowingoperationsshallbeperformedasclosetosidewalksurfaceaspossibletoawidthofatleastfourfeet.Allcornersandwheelchairrampsshallbeclearedandfreeofloosesnowaspartoftheseoperations.Contractorshalldoeverythingpossibletoavoidornegotiatearoundfixedobstacleswithinthesidewalkwithoutdamagingsaidobstacles.Caremustbemadetoremainclearofexistingfencesandwallsabuttingprivatepropertytotheextentpossible.SidewalkplowingoperationshallnotbedeemedcompleteuntilithasmettheserequirementstotheapprovaloftheCitySnowInspectororthe DPWCommissionerand/orhisdesignee.
H.AllplowingoperationsshallbecontinuousandshallbecontinuedwithoutinterruptionunlesssaidinterruptionisauthorizedbytheDPWCommissionerand/orhisdesignee.
I.Inanormalplowingoperation,workshallbecompletedtothestandardsdescribedhereinwithinsix(6)hoursofthecessationofsnowfall,asdescribedbytheDPWCommissionerand/orhisdesignee.
III.OPERATIONS
A.CitySnowInspectorsshallbeassignedtosupervisecontractedvehiclesandequipment.EachCitySnowInspectorshallberesponsibleforadesignatedgroupofroutes.PlanningoperationsshallbeconductedinaccordancewiththedirectionoftheInspectorandwiththestandardsdescribedherein.InnoinstanceshallaplowingoperationbedeemedcompleteuntilsaidCitySnowInspectorhasapprovedit.
B.Vehiclesandequipmentmustcheckinandcheckoutfromitsdesignatedassignmentlocation.Theymustarrivefullyfueledandreadytoinitiateplowingoperations.
C.EachvehicleandpieceofcontractedequipmentshallcarryanidentificationplateprovidedbytheDPW.Suchidentificationshallbeaffixedtotheappropriatevehiclethroughoutthecontractperiod.
D.AllContractorsmusthaveaccesstoacellphonetobothrelayandreceiveinformationfromtheDPWCommissionerorhisdesignee. AnupdatedlistofoperatornameswithaffiliatedequipmentandcellphonenumbersmustbeprovidedbytheContractorateachcheck-in.ContractedoperatorswillbeprovidedwithacontactphonenumbertospeakwiththeDPWCommissionerortheirdesigneetoaddressin-fieldissues.
E.ThesidewalkplowingcontractorwillberequiredtoplowsidewalksalongaportionofortheentireroutedesignatedbytheCity.Thereareatotalofsix(6)designatedsidewalksnowroutesandaportionofRoute9withintheCitytotalingapproximately80miles.Ataminimum,thesidewalkcontractorwillberequiredtoplowaportionofortheentiresectionofonerouterangingfrom10-15miles.TheremaybeanopportunityforthesidewalkcontractortoplowmorethanonerouteandthiswouldbecoordinatedwiththeCity.
F.Contractor(s)shall,atthedirectionandexpenseoftheCity,permittheCitytokeepGPSradioand/orcellcommunicationsinanyorallvehiclesand/orequipmentusedduringsnowplowingoperationsthataredesignedtomonitortheprogressandlocationofallvehicles,equipmentandspreaders.Allsuchequipmentshallbekeptinallvehiclesand/orequipmentatthedirectionofthe DPWCommissionerorhisdesigneeandshallbereturnedtoCitypersonneluponcompletionofeachsnowplowingevent.LosingordamagingGPSradioorcellcommunicationsequipmentthatiskeptinContractor(s)vehiclesorequipmenttomonitortheprogressandlocationofallplowsandspreaders:thecostofreplacementthereof,whichshallbedeductedfromContractorinvoices.
IV.EQUIPMENTSPECIFICATIONS
A.ThevehiclesandequipmenttobefurnishedunderthecontractmustbeinaccordancewithallspecificationsandfullycomplywithanyandallapplicableMotorVehiclesLawsoftheCommonwealthofMassachusettsincludingshowingavalidMassachusettsStateRegistration.
B.Allvehiclesandequipmentmustbeinexcellentcondition,smoothrunningatoperatinglevels,cleaninsideandoutandunderthehood,withevidenceofpropermaintenanceandinspection.
C.TheCityreservestherighttorejectanyvehicleorpieceofequipmentthatdoesnotpassCityadministeredinspectionandroadtestsandcomplyfullywiththisspecificationatanytimeduringthetermofthecontract.
D.TheratessetforthintheattachedCityOfNewtonSnowPlowing/HaulingRatesincludethecostoffurnishingtheoperator,insurance,repairs,ballast,chains,fuel,oil,lubricants,andallothercostsrelatedtotheoperationoftheequipment.
E.AnyadditionalvehiclesortypesofequipmentproposedforuseunderthiscontractmustmeetrequirementsandcriteriaashereinestablishedandmustalsobeindividuallyapprovedbytheDPWCommissionerand/orhisdesignee.
1.Eachpieceofequipmentwillhaveonesetoftirechainsforeachvehicle
2.Rotary-typelightwithayellow/amberlensvisiblefor360degreearoundforeachvehicle
3.Ballastassuppliedbythecontractor
4.Plowunitmusthavean automatictrippingdeviceastoprotectmanholesandotherprotrusionsabovethetopofthepavement
5.Allelectricalandmechanicalsystemstobeinexcellentoperatingcondition
F.Vehiclesandequipmentwillbecontractedonthebasisofthehourlyratesspecifiedforeachspecifictypeofequipment.Forthispurpose,equipmentwillbeclassifiedinaccordancewithAttachmentA,CityOfNewtonSnowPlowing/HaulingRates
G.Duringplowingoperationsallfront-endloadersandbackhoe/loadersshallbeequippedwithplowbladesunlessassignedspecifictasksforwhichthebucketwillsuffice.
H.Eachpieceofsidewalkequipmentshallbecapableofnegotiatingasidewalkduringanytypeofsnoweventthroughtheuseofstuddedtiresortracks.Eachpieceofsidewalkequipmentshallhaveanoverallwidthof60inchesorlessinordertotraverseasidewalkeffectivelyandavoidfixedobstacles. Acceptedequipmentshallbeaskid-steertype,TracklessMT,Bombardier,orsimilartypemachinedesignedforsidewalksnowplowing,fixedwitheitherastraightorv-bladeorpowerv-blade.Useofwalk-behindequipmentwillnotbeaccepted.
TheDPWCommissionerand/orhisdesigneeorhisagentshallmakethefinaldecisionastovehiclesandequipmentsizesandcategories,blademeasurementsandbucketcapacities.
V.PLOWINGREQUIREMENTS
A.Plowstreetsfromthecenterandtothecurboredgeofpavement.
B.Snowfromtheintersectionsmustbeplowedparalleltothecurbssothatnosnowremainsintheintersection.Intersectionsmustbecurvedandsnowdepositedontangentsectionsofstreetsbeyondcurvedradii.
C.Donotturnaroundinprivatedriveways.
D.Plowataspeedwhichissufficienttomovethesnow,butnotexcessive.
E.Plowwithaloosehoistingchainsoplowridesoncasters.
F.Plowallstreetsthefullwidthofpavement.
G.One-WayStreets
One-waystreetsshallbeplowedtoeachcurb.Thatis,theoperatorshallplowtheleftsideofthecenterlineofthestreettotheleftsideandplowtherightsideofthecenterlinetotherightside,andatnotimeshallthecontractor’soperatorplowaone-waystreetthewrongwayagainsttrafficpatternwithouttheexpresspermissionoftheCommissionerofPublicWorksand/orhisdesignee.
H.PlowingDeadEndStreets
Thecontractor’sdrivershallnotpushsnowintotheendofadeadendstreet.Neartheendofadeadend,heshallpickuptheplowblade,proceedtotheendofthestreet,dropthebladeandpullthesnowbackfromtheendofthestreetfarenoughsothathecanturnaroundandpushthesnowoutfromtheendofthestreet.
I.BlockedStreets
Ifastreetisblocked,thecontractor’sdrivershallmakeeveryattempttobypasstheblockage.Ifunabletobypasstheblockage,thedrivershallimmediatelyinformtheControlCenterorChaseroftheblockage.Iftheblockageisremovedwithinareasonabletime,thecontractorwillthenplowthe Street.
J.Intersections
Thecontractormustassumeresponsibilitytoensurethattheintersectionsandcurbradiiareproperlycleared,withnoresidualsnowleftremainingintheintersection.
K.IntersectionCorners.
Snowleftatintersectioncornersistobenomorethannormalresidualonthesideoftheroad.
L.SnowPack.
ItisnotacceptabletoleavesnowpackofanydepthalongcitystreetsafterthepassingofaCONTRACTORplow.
M.Sidewalks
Sidewalkswillbeclearedaminimumwidthof4feet.Wheelchairrampsateachstreetcornerwillbeclearedaspartofthiswork.
GENERALCONDITIONS
A.Theworkdayrunsfrom12:01a.m.,to12:00midnight.
B.Hauledsnowshallbetransportedtoalocationspecifiedbythe DPWCommissionerorhisdesignee.
C.Inadditiontothehoursactuallyworkedbymotortrucks,graders,loadersorotherequipmentatplowingonly,theCitywillpayone(1)hourtotalreportallowanceforeachcallout.Onlythosevehiclesandequipmentreportingtotheassigneddivisionwithinone(1)hourofthefirsttimecalledwillreceivethisone(1)hourpayallowance.
D.RentaltimeforplowingshallbefiguredfromtimepunchedinonCitytimeclocktotimepunchedoutorauthorizedcompletionofplowingorhaulingschedule.Haulingtimewillbefiguredfromtimepunchedintotimepunchedoutwithanallowanceoffifteen(15)minutegraceperiodpriortoandfollowingscheduledCityworkdaytoallowforcheckinginandout.Paymentdueforhoursworkedwillbecomputedtothenearestquarterhour.
E.Notimeshallaccrueandnopaymentshallbemadeforanytimeavehicleorpieceofequipmentisnotperformingitsassignedtask,regardlessofreason.
F.CertificatesofInsurancecoveringWorkmen’sCompensationmustbesubmittedcoveringdatesofcontract.Workmen’sCompensationisrequiredasdescribedbelow:
(1)Alllessorsoftwo(2)ormorepiecesofequipmentmusthaveWorkmen’sCompensationsInsurance.
(2)Whenlessoroffersbut(1)pieceofequipmentandproposestooperatetheequipmentpersonally,Workmen’sCompensationisnotrequired.
G.TheCityofNewtonshallbenamedasadditionalinsuredonallcertificatesofinsurance.TheContractorshalldefend,indemnifyandholdharmlesstheCity,itsagentsandemployeesfromandagainstallclaims,damages,lossesandexpensesincludingattorney’sfeesarisingoutoforresultingfromtheperformanceorworkcalledforunderthiscontract,providedthatanysuchclaim,damage,loss,orexpense(1)isattributabletobodilyinjury,sickness,disease,ordeath,ortoanyinjurytoordestructionoftangiblepropertyincludingthelossofuseresultingtherefrom,and(2)iscausedinwholeorinpartbyanyactoromissionofthecontractor,anyonedirectlyorindirectlyemployedbytheContractor,oranyoneforwhoseactstheContractormaybeliable,regardlessofwhetherornotitiscausedinpartbythepartyindemnifiedhereunder.
H.Certificatesofinsuranceforautomobileliabilitycoveragemustbesubmittedshowingcoverageforthecontractperiodasfollows:(allvehiclesmustbelistedontheInsuranceCertificate).
WORKER'SCOMPENSATION
Worker'sCompensation:PerM.G.L.c..l49,s.34andc..l52asamended
AutomobileLiability:(allvehicles,bydescriptionandMAregistrationnumber,mustbelistedon theinsurancecertificate).
BodilyInjury-$500,000.00perperson
$500,000.00peraccident
PropertyDamage-$100,000.00peraccident/$300,000aggregate
(Suchinsurancemustincludecoverageforhiredorborrowedvehiclesandnon-ownershipliability)
GeneralLiability:(includingcompletedoperationcoverage).
$500,000peroccurrence
$500,000peraggregate
TheCityofNewtonshallbenamedasadditionalinsuredonthegeneralliabilitypolicies.
PLEASENOTE:REPAIRplatescannotbeusedforregistrationofvehiclesusedunderthiscontract.
I.U.S.DepartmentofTransportation(DOT)regulations(FederalRegister49CFRPart382)regardingdrugandalcoholabuseintheworkplacemustbecompliedwith.
J.NopaymentwillbemadeuntilapprovedcontractsareonfilewiththeDPWandComptrollerofAccounts.
K.Itshallbetheresponsibilityoftheownerofallhiredvehiclestoseethatalloperatorsofsuchvehiclesandequipmentareproperlylicensedunderexistingstatelawsandregulations.
L.Itistheresponsibilityofthecontractortokeeptheinsuranceandregistrationofavehiclecurrentduringthelifespanofthecontract.RegistrationchangesshallbereportedtothePurchasingDepartment.
M.Allvehiclesandequipmentlistedmustbeavailableatalltimesforbothplowingandhaulingunlessspecificallystatedotherwise.
N.ThesnowremovalservicessolicitedunderthisIFBarenotsubjecttotheprocurementprocedurerequirementsoftheUniformProcurementAct,M.G.L.c.30B,§1(b)(17).WhileitistheintentoftheCitytoconductanadvertisedprocess,theonlytermsandconditionsoftheprocurementarethosesetforthinthisRFAandthetermsofthestatuteshallapplyonlyatthediscretionoftheCity.
O.PromptPaymentDiscounts.Contractorsareencouragedtoofferdiscountsinexchangeforanexpeditedpayment.Paymentsmaybeissuedearlierthanthegeneralgoalofwithin30daysofreceiptoftheinvoiceonlywheninexchangefordiscountedprices.Discountswillnotbeconsideredindetermining whetherornotacontractorisresponsiveorresponsible.
PromptPaymentDiscount%_DaysPromptPaymentDiscount_%_DaysPromptPaymentDiscount %_ Days
THISSPACEINTENTIONALLYLEFTBLANK
ATTACHMENTA
CITY OFNEWTON SNOW PLOWING/HAULING RATES*
EQUIPMENTDESCRIPTION / PlowingRates(Perhour)SNOWCLEARING
4WheelTrucksandJeepVehicles
(Minimum7.5'Blade) / $80.00
6WheelTrucks(under26,000GVWR)
(Minimum7.5'Blade) / $85.00
6WheelTrucks(under26,000GVWR)
(Minimum9'Blade) / $90.00
6WheelTrucks(over26,000GVWR)
(Minimum9'Blade) / $110.00
10Wheelers
(Minimum10'Blade) / $115.00
Triaxles
(Minimum10'Blade) / $125.00
Bobcat
$90.00
Backhoe/Loaders
1-2CubicYardLoaders / $120.00
Backhoe/Loaders
Over2to3.5CubicYardLoaders / $130.00
Backhoe/Loaders
Over3.5CubicYardLoaders / $150.00
SidewalkTractorBobcatw/PloworSnowBlower
Minimumof4',Maximumof5'BladeWidth / $95.00
SNOWREMOVALANDHAULINGINCIDENTALTOSNOWPLOWING
10Wheelers
$90.00
Triaxles
$100.00
TrailerDumpTrucks
$110.00
Bobcat
$90.00
Backhoe/Loaders
1-2CubicYardLoaders / $120.00
Backhoe/Loaders
Over2to3.5CubicYardLoaders / $130.00
Backhoe/Loaders
Over3.5CubicYardLoaders / $150.00
BULLDOZERS
D4OREQUALTO
$100.00 D6OREQUALTO
$125.00 D7OREQUALTO
$130.00
SIDEWALKSNOWPLOWINGBobcat(tracked)withstandardorpowerv-blade
$95.00
TracklessMT(tired)withstraightblade,standardorpowerv-blade
$95.00
JCBtrackloaderwithstandardorpower v-blade
$95.00
PrinothorBombardierSidewalkSnowMachinewithstandardorpowerv-blade / $95.00
HolderC250/270SidewalkSnowMachinewithstandardorpowerv-blade / $95.00
*Ratesincludecall-outtimeifvehiclesandequipmentrespondwithintheallottedemergencynotificationperiod,providedthatcall-outtimecompensationshallnotexceedtherateforone(1)hour.
ENDOFSECTION
CONTRACTOR:Contract#C-
ADDRESS:
TELEPHONENO:
No.1No.3
Manufacturer:
Manufacturer:
Model/Type:Year:Model/Type:Year:
VIN#VIN#
GVWR:GVWR:
#OFWHEELS:#OFWHEELS:
BLADESIZE(FEET)BLADESIZE(FEET)
BUCKET/DUMPSIZE(CY)BUCKET/DUMPSIZE(CY)
CITYPLATE#PROVIDEDBYDPW:CITYPLATE#PROVIDEDBYDPW:
HOURLYRATEFORPLOWING:HOURLYRATEFORPLOWING:
No.2No.4
Manufacturer:
Manufacturer:
Model/Type:Year:Model/Type:Year:
VIN#VIN#
GVWR:GVWR:
#OFWHEELS:#OFWHEELS:
BLADESIZE(FEET)BLADESIZE(FEET)
BUCKET/DUMPSIZE(CY)BUCKET/DUMPSIZE(CY)
CITYPLATE#PROVIDEDBYDPW:CITYPLATE#PROVIDEDBYDPW:
HOURLYRATEFORPLOWING:HOURLYRATEFORPLOWING:
CONTRACTOR:_
Contract#C
ADDRESS:
TELEPHONENO:
No.5No.7
Manufacturer:
Manufacturer:
Model/Type:Year:Model/Type:Year:
VIN#VIN#
GVWR:GVWR:
#OFWHEELS:#OFWHEELS:
BLADESIZE(FEET)BLADESIZE(FEET)
BUCKET/DUMPSIZE(CY)BUCKET/DUMPSIZE(CY)
CITYPLATE#PROVIDEDBYDPW:CITYPLATE#PROVIDEDBYDPW:
HOURLYRATEFORPLOWING:HOURLYRATEFORPLOWING:
No.6No.8
Manufacturer:
Manufacturer:
Model/Type:Year:Model/Type:Year:
VIN#VIN#
GVWR:GVWR:
#OFWHEELS:#OFWHEELS:
BLADESIZE(FEET)BLADESIZE(FEET)
BUCKET/DUMPSIZE(CY)BUCKET/DUMPSIZE(CY)
CITYPLATE#PROVIDEDBYDPW:CITYPLATE#PROVIDEDBYDPW:
HOURLYRATEFORPLOWING:HOURLYRATEFORPLOWING:
INDEMNIFICATIONAGREEMENT
Date:
Should,hereinaftercalledthe“Contractor”performsnowremovalservicesfortheCityofNewtonduringthe2014-2015,winterseason.TheContractorinconsiderationfortheopportunitytoperformsuchservicesherebyagreestodefend,indemnityandholdharmlesstheCity,itsagentsandemployeesfromandagainstallclaims,damages,lossesandexpensesincludingattorney’sfeesarisingoutoforresultingfromtheperformanceofsuchwork,providedthatanysuchclaim,damage,lossorexpense
(1)isattributabletobodilyinjury,sickness,diseaseordeath,ortoinjurytoordestructionoftangiblepropertyincludingthelossofuseresultingtherefrom,and(2)iscausedinwholeorinpartbyanyactoromissionoftheContractororanyoneforwhoseactstheContractormaybeliable,regardlessofwhetherornotitiscausedinpartbythepartyindemnifiedhereunder.
WitnessContractor
************************************************************************************
AFFIDAVIT
Date:
herebycertifiesthatallequipmentlistedontheattachedscheduleofequipmentis(Contractor)
ownedorleasedbytheContractorandinsuredbytheContractorforuseduringthesnowremovaloperationsandthatnoequipmentotherthanthosepieceswhichappearontheattachedscheduleshallbeusedby ,inperformanceofsnowremovalworkfortheCityofNewtonwithouttheCity’spriorapproval.
WitnessContractor
CERTIFICATION OFTAX COMPLIANCE
PursuanttoM.G.L.c.62C,§49AandrequirementsoftheCity,theundersignedactingonbehalfoftheContractorcertifiesunderthepenaltiesofperjurythattheContractorisincompliancewithalllawsoftheCommonwealthrelatingtotaxesincludingpaymentofalllocaltaxes,fees,assessments,bettermentsandanyotherlocalormunicipalcharges(unlesstheContractorhasapendingabatementapplicationorhasenteredintoapaymentagreementwiththeentitytowhichsuchchargeswereowed),reportingofemployeesandcontractors,andwithholdingandremittingchildsupport.*
**SignatureofIndividual***Contractor'sSocialSecurityNumber
orCorporateContractor(Mandatory)(Voluntary)orFederalIdentificationNumberPrintName:
By: CorporateOfficer
(Mandatory,ifapplicable)
PrintName:
Date:
*TheprovisioninthisCertificationrelatingtochildsupportappliesonlywhentheContractorisanindividual.
**ApprovalofacontractorotheragreementwillnotbegranteduntiltheCityreceivesasignedcopyofthisCertification.
***YoursocialsecuritynumbermaybefurnishedtotheMassachusettsDepartmentofRevenuetodeterminewhetheryouhavemettaxfilingortaxpaymentobligations.Providerswho failtocorrecttheirnon-filingordelinquencywillnothaveacontractorotheragreementissued,renewed,orextended.
CERTIFICATE OFNON-COLLUSION
Theundersignedcertifiesunderpenaltiesofperjurythatthisbidorproposalhasbeenmadeandsubmittedingoodfaithandsubmittedingoodfaithandwithoutcollusionorfraudwithanyotherperson.Asusedinthiscertification,theword“person”shallmeananynaturalperson,business,partnership,corporation,union,committeeclub,orotherorganization,entity,orgrouporindividuals.
(Signatureofindividual)
NameofBusiness
CityofNewton
Mayor
SettiD.Warren
PurchasingDepartment
NicholasReadChiefProcurementOfficer
1000CommonwealthAvenueNewtonCentre,
Telephone(617)796-1220
Fax:(617)796-1227
TDD/TTY(617)796-1089
Date
Vendor
Re:DebarmentLetterforRequestFor Applications #15-25
As a potentialvendoron the above contract, the Cityrequires thatyouprovide a debarment/suspensioncertificationindicatingthatyou are in compliance with the belowFederalExecutive Order.Certification can bedone bycompletingand signingthis form.
Debarment:
FederalExecutive Order (E.O.) 12549 “Debarment andSuspension“ requires that allcontractors receivingindividualawards, using federalfunds, and allsub-recipientscertify that the organizationand its principalsare not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by anyFederaldepartment or agency fromdoing businesswith the FederalGovernment.
Iherebycertifyunderpains and penalties of perjurythat neither Inor anyprincipal(s) ofthe Companyidentifiedbelow is presentlydebarred,suspended,proposed fordebarment,declaredineligible, orvoluntarilyexcluded fromparticipation in this transaction byanyfederaldepartment or agency.
(Name)
(Company)
(Address)
(Address)PHONE FAX EMAIL
Signature
Date
.
Ifyouhave questions, please contactNicholasRead,ChiefProcurementOfficer at(617) 796-1220.
CONTRACTFORMS
Theawarded bidderwill be required to complete and submit documents substantiallysimilar in form tothe following.
These formsmayneed to be modified on account of changedcircumstances,andareprovidedforinformationalpurposesonly.
CITY OFNEWTONPURCHASINGDEPARTMENTCONTRACT NO.C-
THISAGREEMENTmadedayof,intheyearTwoThousandandFourteen,byandbetweentheCITYOFNEWTON,amunicipalcorporationorganizedandexistingunderthelawsoftheCommonwealthofMassachusetts,hereinafterreferredtoastheCITY,actingthroughitsChiefProcurementOfficer,butwithoutpersonalliability tohim,and
whereasthepartiesdesiretoenterintoacontract,pursuanttoaRequestForApplicationsissuedonSeptember11,2014.fortherentalofsnowplowingandhaulingequipmentbytheCityfornormalplowingandhaulingoperations.
WITNESSETH:Thatthepartiesheretoagreeasfollows:GENERALCONDITIONS
TheContractoragreestoprovidetheCitywiththesnowplowingandhaulingequipmenthereinafterdescribedinScheduleofTrucksandEquipmentofthiscontract,forallCitynormalsnowplowingandhaulingoperationsinaccordancewiththeprovisionssetforthbelowforthe2014–2015winterseason.
TheequipmentlistedinScheduleofTrucksandEquipmentwillbeavailableforusewhenevernormalplowingandhaulingoperationsexistandwhenrequestedbytheCommissionerofPublicWorksorhisauthorizedagent.
RESPONSIBILITIESOFCONTRACTORS
Equipmentcontractedformustbeavailableatalltimes,sevendaysaweek,includingholidays,andmustbecapableofrespondingwithinonehourofnotification.Onlyvehiclesandequipmentrespondingwithintheallottednotificationperiodshallbepaidforcall-outtimetheCityOfNewtonSnowPlowing/HaulingRatesattachedtotheRequestForApplications.
Uponexecutionofacontract,eachpieceofequipmentcontractedfornormalplowingoperationswillbeassignedbytheDepartmentofPublicWorkstoaparticularroute.StreetsonallroutesaretobeplowedinthesequencedesignatedbytheCommissionerofPublicWorks.Itshallbethecontractor'sresponsibilitytobecomefamiliar,andtofamiliarizeanydriversotherthanthecontractor,withtheroute.SupervisorypersonneloftheDepartmentofPublicWorkswillbeavailabletoassistinthisfamiliarizationandtoadvisethecontractorofanyspecialconditionswhichmaybeencounteredontheroute.
EquipmentlistedinScheduleofTrucksandEquipmentshallbemadeavailableforinspectionbytheCity.
Atthetimeofinspection,theCityshallevaluatetheconditionoftheequipmentanditscompliancewiththespecificationsofthiscontract.TheCityshallreservetherighttorejectanyequipmentwhichitdoesnotconsidertobeinaconditionadequatetoperformtheworkrequiredorotherwisenottomeetthespecificationsofthiscontract.Atthetimeofinspection,theCityshallrecordsuchinformationasitdeemsnecessarytoassuretheidentificationoftheequipmentasthatcontracted.
TheContractorshallberesponsibleforall fuels,repairs,and/orequipmentnecessary.Further,itshallbetheContractor'sresponsibilitytoassureequipmentavailabilityatalltimesduringplowingoperations.TheCityreservestherighttoterminateacontractatanytimeforfailureofequipmentavailability.ThedecisionoftheCommissionerofPublicWorksshallbefinal.
Equipmentcalledinmustarriveatitsdesignatedcheck-inpointwithinonehourofbeingcalled,andmustbereadytobeginplowingoperationsuponitsarrival.
Contractedplowingoperationsshallbeperformedasclosetobarepavementaspossibleandallstreetsshallbewidenedtomaximumwidth.Allintersectionsshallbecleanedtotheirfullwidths.AplowingoperationshallnotbedeemedcompleteuntilithasmettheabovestandardstotheapprovaloftheCommissionerofPublicWorks.
Allplowingoperationsshallbecontinuous,andshallbecontinuedwithoutinterruptionunlesssaidinterruptionisauthorizedbytheCommissionerofPublicWorks.
Inanormalplowingoperation,workshallbecompletedtothestandardsdescribedhereinwithinsix(6)hoursofthecessationofsnowfall,asdeterminedbytheCommissionerofPublicWorks.
Plowbladeswillbedownwhenproceedingtoandfromassignedroutesunlessthepavementisbarefromcurbtocurb.OPERATIONS
AnagentoftheCommissionerofPublicWorksshallbeassignedtosupervisecontractedequipment.Eachagentshallberesponsibleforadesignatedgroupofroutes.Planningoperationsshallbeconductedinaccordancewiththedirectionofsaidagentandwiththestandardsdescribedherein.Innoinstanceshallaplowingoperationbedeemedcompleteuntilithasbeenapprovedbysaidagent.
Equipmentmustcheckinandcheckoutfromitsdesignatedassignmentlocation.Equipmentmustarrivefullyfueledandreadytoinitiateplowingoperations.
BallastwillbeprovidedbytheCity.However,a$200chargewillbeimposedifballastisnotdepositedatthecessationofplowingoperationsatthelocationatwhichitwasprovided.
EachpieceofcontractedequipmentshallcarryanidentificationplateprovidedbytheDepartmentofPublicWorks.Suchidentificationshallbemaintainedinplacethroughoutthecontractperiod.
COMPENSATION
Compensationshallbemadeonthebasisofhourlyratesforclassesof equipmentassetforthinScheduleofTrucksandEquipmentofthiscontract.
EQUIPMENT
EquipmentprovidedshallbethatlistedinScheduleofTrucksandEquipmentandinspectedbytheCityinaccordancewithparagraphIIC,above.
Whendirected,trucksshallbeequippedwithchainsattimeofarrivalandthroughouttheperformanceofplowingoperations.
InordertodeterminethehourlycompensationratefortheequipmentlistedinScheduleofTrucksandEquipment,equipmentwillbeclassifiedasinattachedscheduleofHourlySnowPlowingRates.
Duringplowingoperations,allfront-endloadersandbackhoe/loadersshallbeequippedwithplowbladesunlessassignedspecifictasksforwhichthebucketwillsuffice.
Thefinaldecisionastotrucksandequipmentsizesandcategories,blademeasurementsandbucketcapacitiesshallbemadebytheCommissionerofPublicWorksorhisagent.
TheCityreservestherighttorejectanyequipmentasinadequateduetoconditionortype.
Schedule ofTrucksandEquipment
GENERALCONDITIONS
Theworkdayrunsfrom12:01a.m.to12:00midnight.
Inadditiontothehoursactuallyworkedbymotortrucks,graders,loadersorotherequipmentatplowingonly,thecitywillpayone(1)hourtotalreportallowanceforeachcallout.Onlythosevehiclesandequipmentreportingtotheassigneddivisionwithinone(1)hourofthefirsttimecalledwillreceivethisone(1) hourpayallowance.
RentaltimeforplowingshallbefiguredfromtimepunchedinonCitytimeclocktotimepunchedoutorauthorizedcompletionofplowingorhaulingschedule.Haulingtimewillbefiguredfromtimepunchedintotimepunchedoutwithanallowanceoffifteen(15)minutegraceperiodpriortoandfollowingscheduledCityworkdaytoallowforcheckinginandout.Paymentdueforhoursworkedwillbecomputedtothenearestquarterhour.
Notimeshallaccrueandnopaymentshallbemadeforanytimeavehicleorpieceofequipmentisnotperformingitsassignedtask,regardlessofreason.
CertificatesofInsurancecoveringWorkmen'sCompensationmustbesubmittedcoveringdatesofcontract.Workmen'sCompensationisrequiredasdescribedbelow:
Alllessorsoftwo(2)ormorepiecesofequipmentmusthaveWorkmen'sCompensationInsurance.
Whenlessoroffersbutone(1)pieceofequipment,butemploysadrivertooperatetheequipment.Workmen'sCompensationisrequired.
Whenalessoroffersbutone(1)pieceofequipmentandproposestooperatetheequipmentpersonally,Workmen'sCompensationisnotrequired.
CertificatesofInsuranceforAutomobileLiabilitycoveragemustbesubmittedshowingcoverageforthecontractperiodasfollows:(Allvehiclesmustbelistedontheinsurancecertificates).
BodilyInjury:$250,000ea.occurrence,$500.000aggregate.PropertyDamage:$50,000ea.occurrence,$50,000aggregate.
*CityofNewtonNamedAdditionalInsured.*
TheContractorshalldefend,indemnifyandholdharmlesstheCity,itsagentsandemployeesfromandagainstallclaims,damages,lossesandexpenses,includingattorney'sfeesarisingoutoforresultingfromtheperformanceoftheworkcalledforunderthiscontract,providedthatanysuchclaim,damage,lossorexpense:(1)isattributabletobodilyinjury,sickness,disease,ordeath,ortoinjurytoordestructionoftangiblepropertyincludingthelossofuseresultingtherefrom,and(2)iscausedinwholeorinpartbyanyactoromissionoftheContractor,anyonedirectlyorindirectlyemployedbytheContractor,oranyoneforwhoseactstheContractormaybeliable,regardlessofwhetherornotitiscausedinpartbythepartyindemnifiedhereunder.
MINIMUMWAGERATESandHEALTHandWELFAREandPENSIONFUNDCONTRIBUTIONSasdeterminedbytheCommissionerofLaboranIndustriesundertheprovisionsoftheMassachusettsGeneralLaws,Chapter149,Sections26to27D,inclusive,asamended,mustbecompliedwith.
Itshallbetheresponsibilityoftheownerofallhiredvehiclestoseethatalloperatorsofsuchvehiclesandequipmentareproperlylicensedundertheexistingstatelawsandregulations.
Itistheresponsibilityofthecontractortokeeptheinsuranceandregistrationofavehiclecurrentduringthelifespanofthiscontract.RegistrationchangesshallbereportedtothePurchasingDepartment.
Alltrucksandequipmentlistedmustbeavailableatalltimesforbothplowingandhaulingunlessspecificallystatedotherwise.
Thiscontractmaybecancelledif,intheopinionoftheCity,theContractorhasfailedtocomplywithalltheprovisionsofthiscontract.
INWITNESS WHEREOF,theparties havecausedthis instrument to be executedunderseal thedayandyear firstabovewritten.
CONTRACTORCITYOFNEWTON
ByBy
ChiefProcurementOfficer
PrintName Title
Date
DateBy
CommissionerofPublicWorks
AffixCorporateSealHereDate
NoCitymoniesareobligatedbythiscontract.
By
ApprovedastoLegalFormandCharacter
By
AssociateCitySolicitor
ComptrollerofAccountsDate
DateCONTRACTANDBONDSAPPROVED
By
Mayororhisdesignee
Date
CERTIFICATE OFAUTHORITY- CORPORATE
1.IherebycertifythatIamtheClerk/Secretaryof
(insertfullnameofCorporation)
2.corporation,andthat
(insertthenameofofficerwho signed thecontractandbonds.)
3.isthedulyelected
(insertthetitleoftheofficerinline2)
4.ofsaidcorporation,andthaton
(insertadatethatisONORBEFOREthedatetheofficersignedthecontractandbonds.)
atadulyauthorizedmeetingoftheBoardofDirectorsofsaidcorporation,atwhichallthedirectorswerepresentorwaivednotice,itwasvotedthat
5.the (insertnamefromline2)(inserttitlefromline3)
ofthiscorporationbeandherebyisauthorizedtoexecutecontractsandbondsinthenameandonbehalfofsaidcorporation,andaffixitsCorporateSealthereto,andsuchexecutionofanycontractofobligationinthiscorporation’snameandonitsbehalf,withorwithouttheCorporateSeal,shallbevalidandbindinguponthiscorporation;andthattheabovevotehasnotbeenamendedorrescindedandremainsinfullforceandeffectasofthedatesetforthbelow.
6.ATTEST:
AFFIXCORPORATE
(SignatureofClerkorSecretary)*SEALHERE
7.Name:
(Pleaseprintortypenameinline6)*
8.Date: (insertadatethatisONORAFTERthedatetheofficersignedthecontractandbonds.)
Thenameandsignatureinsertedinlines67 mustbethatoftheClerkorSecretaryofthecorporation.