Proposal Preparation Toolkit
Administering Office: RAS Central Operations
Effective Date:
Version Information: 10/12/2015 v1, 4/20/2017 v4
References/Resources: Compass 9.2 EPEX Job Aides: http://online.flipbuilder.com/qsea/fpwo/#p=8
EPEX ATTACHMENTS GUIDE
All documents required for proposal review by Departments, Schools/Units, OCR, OTT, and OSP must be attached to the EPEX record prior to routing the proposal. OSP/OTT will begin reviewing a proposal once the EPEX record and all final documents required for submission are received in OSP/OTT. These include, but are not limited to the following:
STANDARD ATTACHMENTS FOR FEDERAL AND NON FEDERAL RESEARCH PROPOSALS /1. / PA Announcement/Agency Guidelines (except Parent R01, R21)
2. / Internal Budget, if required
3. / Emory Budget Justification for NIH R&R, All Other Agencies
4. / eCOI (Completed pdf report and any paper COIs)
5. / CAYUSE Draft or Draft Agency Package (Complete except for final science)
6. / ADDITIONAL (if there is a subcontract and Emory is the prime recipient)
A. / Subcontract Internal Budget
B. / Subcontract Budget Justification
C. / Subcontract Commitment Form and Institutional Profile, if applicable
SUBCONTRACT ATTACHMENTS IF EMORY IS THE SUBCONTRACTOR ON ANOTHER INSTITUTION’S PROPOSAL
1. / Emory Internal Budget
2. / Personnel or Budget Justification, as applicable
3. / SOW
4. / Consortium Letter (Emory’s or theirs) Facepage/Checklist, if required by prime
Could include PHS Consortium Letter completed in Word format for OSP to edit and sign
5. / eCOI Complete PDF Report
6. / Email Documentation from Prime Confirming Emory’s Allowable Budget on Project
INDUSTRY SPONSOR ATTACHMENTS
1. / Internal Budget
2. / Personnel or Budget Justification, as applicable
3. / Protocol or SOW, if applicable
4. / Draft Contract Agreement in Word, if applicable, for OTT Negotiations
5. / eCOI Complete PDF Report (for each individual) Note that a contract cannot be executed, and the proposal will not be approved, until the eCOI form is uploaded indicating either “No SFI” or “Assigned to Case File.”
6. / Email Documentation (from Industry) Confirming Emory’s Allowable Budget on Project
OCR ADDITIONAL ATTACHMENTS, if the proposal must route through ocr /
1. / PI Effort Calculation Sheet
2. / OCR Submission Form
3. / Emory Draft Informed Consent, if applicable
4. / Protocol (Final Version), if applicable
5. / Any FDA IND/IDE and CMS Documentation, if applicable
OTHER MISCELLANEOUS, AS APPLICABLE (TO ANY OF THE ABOVE)
1. / VA MOU, if the PI or Key Personnel have 8/8ths VA Appointments, Routing MOU (does not require signature)
2. / Email(s) Documenting Commitments (financial, time, resources)
3. / Emails Documenting PI Non-compliance (with/to recommended changes/deviations from RFP)
4. / Any Other Agency/Sponsor-specific Required Documents
5. / Copy of Grant-specific IRB or IACUC Approval Documentation (for any submission that indicates approval has been obtained for human or animal subjects use, include for RPPR or other progress report submissions)
6. / Documentation of Faculty Appointments/Promotions (if SOM)
Proposal Preparation Toolkit: EPEX Attachments Guide Page 1