Promotions, Title Changes, Reassignments of AP and Academic Other Employees

Promotions, Title Changes, Reassignments of AP and Academic Other Employees

The Appointment Change Form is used for the following circumstances involving current employees: Promotion (involves $$), title change, reassignment, transfer. Changes involving Academic Professionals require a PAPE form.

Please gather the following information and email to before beginning any type of workflow in HireTouch:

Whom should ODEA contact for additional information?

*Name:

*Email:

*Phone Number:

Job Information

*Is the position a new position?

If no, is a change proposed to the duties of a current position?

*Is the unit going through a reorganization?

*Will the appointment change create a position vacancy?

If yes, will the vacancy be filled through a search?

If no, will the position be eliminated?

*Current Title:

*Current Position Class Code:

* What is the next direct line of promotion for the current title?

*Proposed Title:

* Does the unit/department have an internal promotion policy?

Proposed Appointee Information

*UIN:

*Proposed Appointee:

*Gender:

*Ethnic Identification: Hispanic/Latino OR Not Hispanic/Latino

*Race: American Indian or Alaskan Native; White not of Hispanic origin; Black or African American; Asian or Pacific Islander; Hispanic or Latino(a)

*Was proposed appointee hired through a search at any point in their employment at Illinois?

If yes, please describe.- use search #

*Is there a significant change in job duties or responsibilities for the proposed appointee?

*Is there a change in salary associated with the change in responsibility?

Please indicate date of last salary increase and amount:

*Prior/Current Salary (If no, enter N/A):

*Proposed Salary (If no, enter N/A):

*Effective Date of Proposed Salary:

Please list any other department /unit employees with similar titles, duties, and/or qualifications in the department/unit:

Name / Title / Gender / Race

*Justification letter needs to address the following:

Promotions: how the candidate was selected for this change in appointment over other employees, specifically those in the department/unit with similar titles, qualifications and/or job duties, and years of experience?

How the candidate meets the criteria established in the PAPE.

If applicable: How the duties of the candidate have evolved over time to warrant this promotion.

Please note that mid-year promotions with salary increases must be justified under extraordinary circumstances involving a clear change in duties, a salary inequity, or a counter offer.

Title Changes: Circumstances that precipitated the change.

How the candidate meets the criteria established in the PAPE.

How the duties of the candidate have evolved over time to warrant this promotion.

Reassignments: Circumstances that precipitated the change.

Attach the proposed appointee's current resume or c.v. and an organization chart if the unit is undergoing a reorganization (current and proposed charts). If this is a request for an Academic Professional, please fill out and attach the PAPE form- Appendix C on the LAS Hiring website for the proposed title.

LAS will review the request. If approved, LAS will forward to ODEA for review. ODEA will contact the College with questions. The College will be in contact with the Department for any clarifications needed.