Project proposal must be emailed () to the Rochester Regional Library Council so that it is received by midnight, Sept. 30, 2015. NOTE: If a signature page cannot be scanned, a copy of the signature page can be sent to: RRLC – HH,390 Packett’s Landing, Fairport, NY 14450.
SECTION 1:
Library:
Contact Person:
Telephone Number:
Email Address:
Project Title:
One or Two Sentence Project Description:
Amount request (whole dollar amounts): $
SECTION 2:
Are you submitting more than one application? Yes No
If yes, indicate your priority for this project (1,2, etc.) 1 2 3
Is this a cooperative project with other libraries or systems? Yes No
List additional libraries here:
Library 2:
Contact Person:
Library 3:
Contact Person:
SECTION 3:
Acceptance of partial grant
Will not accept a partial grant
Will accept a partial grant.
If you accept a partial grant, how will this affect the project?
SECTION 4
Goal or Purpose
SECTION 5
Need for Project
SECTION 6
Target Audience
SECTION 7
Participants
SECTION 8
Project Activities & Resources & Timeframe
SECTION 9
Project Evaluation Plan
SECTION 10Project Continuation
SECTION 11
Funding Summary (whole dollar amounts; provide details in section below)
HH Funds requested:$
+ Applicant’s In-kind contributions:$
Total Cost of Project:$
SECTION 12Detailed Budget (use whole dollar amounts)
Personnel
Description:
HH Funds: $
In-kind: $
TOTAL:$
Contractor or vendor services
Description:
HH Funds: $
In-kind: $
TOTAL:$
Hardware, Software, Telecommunications
Description:
HH Funds: $
In-kind: $
TOTAL:$
Continuing Education
Description:
HH Funds: $
In-kind: $
TOTAL:$
Supplies & Materials
Description:
HH Funds: $
In-kind: $
TOTAL:$
Other
Description:
HH Funds: $
In-kind: $
TOTAL:$
SECTION 13
Budget Narrative: Clearly state how funding will be used.
SECTION 14Signatures
______
Signature of Library, Organization or System Director
______
Type or Print NameDate
The Friends & Foundation of the Rochester Public Libraryis the manager of the Harold Hacker Grant for the Advancement of Libraries. The Rochester Regional Library Council is the Administrative Agent.
Project proposal must be faxed (585-223-7712), emailed () or mailed to the Rochester Regional Library Council (390 Packett’s Landing, Fairport, NY 14450) so that it is received by midnight, Sept. 30, 2015.
PROPOSAL INSTRUCTIONS
SECTION 1 / Complete all information. Eligible applicants are the Rochester Regional Library Council and all its member libraries; the Monroe County Library System and the Pioneer Library System and all their members; the five school library systems in the Greater Rochester Area: Monroe #1 BOCES; Monroe #2 BOCES; RCSD; WFL; and GV BOCES. For profit organizations are not eligible.Indicate amount of funds requested using whole dollar amounts.
SECTION 2 / You may submit more than one application, but please indicate the priority of each.
If this is a cooperative project with another library, organization, or library system, please indicate contact information for each.
SECTION 3 / Acceptance of partial grant. Indicate whether you will accept a partial grant, and if so, how that will affect the project. It is strongly suggested you agree to accept a partial grant, as grant funds are limited and many proposals are received.
SECTION 4 / Goal or purpose. State the project goal. What is the intended purpose of the project or the expected outcome?
SECTION 5 / Need for Project. Explain why this project is needed.
SECTION 6 / Target Audience. Who is this project meant for? Who will be served or benefit?
SECTION 7 / Participants. Who will participate in this project (can be the same as target audience)?
SECTION 8 / Project activities & resources & timeframe. Provide information on the activities needed or anticipated to achieve your goal; the resources needed; and timeframe in which you expect to complete each phase of the project.
SECTION 9 / Project Evaluation. Explain how the project will be evaluated.
SECTION 10 / Project Continuation. Explain how the service, program or product will continue after grant funding ends.
SECTION 11 / Funding summary. Provide a summary here of the project budget. Use whole dollar amounts. Include the amount of the grant request as well as the total “in-kind” contributions. In-kind can be actual dollars used for the project from another source or items such as the value of staff time devoted to the project. NOTE: In-kind contributions are not required.
SECTION 12 / Detailed Budget (use whole dollar amounts). Provide details of how grant funding will be expended and what the dollar value of any in-kind contribution is. Costs not allowed: food, prizes, “give-aways” or in-direct costs. Note on personnel costs: Grant funds cannot be used for full time employees, but can be used to hire additional project employees or add hours to current part time staff.
SECTION 13 / Budget Narrative. Explain in sufficient detail for a reader to clearly understand how the funding for this project will be used.
SECTION 14 / Provide signatures of responsible party (usually director) of the applying library. Since applications are emailed, a scan of the signature is acceptable or a separate paper note can be sent to RRLC HH, 390 Packett’s Landing, Fairport NY 14450.
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