Project Management Special Interest Group (PM PM SIG) Bylaws

Proposed: May 2009

Reviewed: August 2009

Approved: <Date>

  1. Organization
  2. Description: The SIG is an independent Silicon Valley organization that serves the interests of project management professionals. ‘Independent’ means the SIG is not a subgroup of another organization like PMI, the Silicon Valley Chapter of PMI, ProMatch, NOVA, or CSIX.
  3. Charter/Purpose: The PM PM SIG (hereafter referred to as the “the SIG”), an open forum community of practice, promotes excellence in project management and collaboration among Silicon Valley professionals. Our informal meetings facilitate the exchange of ideas, best practices, new methodologies, tools, resources and networking with local experts who deliver compelling, timely programs. We seek to grow future leaders and welcome all who are interested.
  4. Sponsors, Alliances and Partnerships: Individuals and businesses whose offerings are considered of value to SIG members are welcome to participate in SIG meetings and other events as attendees and to support the SIG by offering programs, sponsorship packages and discounts. However, SIG members are not amenable to sales pitches.
  5. Membership and Participation
  6. Member Code of Conduct: Any individual who participates in the SIG is expected to act professionally, to protect confidential and personally identifiable information of other members, and to leave if asked to do so for any reason whatsoever. Any two members of the Board of Directors will be the decision makers for unprofessional and unwanted behavior.
  7. Definition of Member: There is no membership fee. A “member” is defined as a person who has agreed to be on our internal distribution list and/or access our collaboration websites, e.g., the PM PM SIG Yahoo Group. All members who participate according to the Membership Code are welcome.
  8. Ownership of the Confidential Member List: The internal distribution list and the collaboration website(s) is managed by the President and Vice President due to the confidential and personally identifiable information contained therein.
  9. Term of Membership: Membership continues until the request to be removed from the group distribution list is executed by the President or Vice President at the request of the individual member.
  10. Leadership
  11. Board of Directors Code of Conduct: SIG Board members (hereafter called “the Board”) are expected to conduct themselves as professionally, if not more professionally, than SIG members/attendees (see “Membership Code of Conduct” above). It is the responsibility of Board members to moderate their own behavior. However, if not possible, each Board member is expected to provide open and direct feedback to ensure meetings are conducted professionally and all individuals act in accordance with the Board of Directors and the Membership Code of Conduct.
  12. President: The SIG will be led by a President who will be the senior-most individual on the leadership team. The President will lead the Board of Directors, establish the decision making process and other processes, e.g., when Board meetings are held.
  13. Board of Directors: A Board of Directors is composed of at least three members: President, Vice President/Membership Director, Program Director and Finance Director will provide all leadership for the SIG organization, meetings and other events. Board and non-Board positions may be created at the discretion of the President and may include Advisors to the Board and Finance & Facilities Chair to enable the effective management and execution of the SIG as a professional group. It is the responsibility of the President to set expectations for each Board member, to maintain detailed position descriptions and to post them on the collaboration website.
  14. Term of Office: The term of Board positions will be six months. Nominations and elections will take place during regular membership meetings by members who attend the meeting when elections are held. Elections will be held within four weeks of nominations which occur in February and August each year. Newly elected officers will take office on the first of March and September each year. Current Board members may place their names in nomination for a succeeding term of office and may hold office for a total of two terms or one year.
  15. Resignations: When a Board member resigns during his/her term of office, the President will appoint a replacement for the remainder of the term. If the President resigns, the Vice President will take the position. If the Vice President is unable to fulfill the responsibilities of the President, the Program Director will take the position. If either the Vice President or the Program Manager resigns, the President shall appoint individuals from the general membership to complete the respective terms of office.
  16. Special Elections: A special election will be held if two Board members have resigned and the President is not able to fill them by appointment.
  17. Elections may be delayed or canceled if the Board President deems it necessary to maintain continuity. The following situations may merit this action:
  18. The PM PM SIG is in a growth period and a change in Board officers can de-stabilize program plans and sponsorship activities. Regular elections will occur after a period of 6 months.
  19. The General Membership indicates a preference that the current Board maintain responsibility for the PM PM SIG. Regular elections will occur after a period of 6 months.
  20. No suitable nominees come forward for the election and the General Membership approves continuity of the current Board.
  21. Membership Meeting and Other Events
  22. Core Process Occurs in Meetings: Meetings are the core process of the SIG. This is stated in the Charter/Purpose above, “The PM PM SIG, an open forum community of practice, promotes excellence in project management and collaboration among Silicon Valley professionals. Our informal meetings facilitate the exchange of ideas, best practices, new methodologies, tools, resources and networking with local experts who deliver compelling, timely programs.”
  23. Frequency of Meetings: The frequency of meetings is determined by the Board. Meetings can be held weekly, bi-weekly, bi-monthly, monthly or at any cadence if agreed to by two/thirds vote of the Board.
  24. Location: The location of meetings is determined by the Board. Meetings can be held at any location if agreed to by two/thirds vote of the Board.
  25. Other Events: From time to time the SIG Board may determine it is in the best interests of the members to create and host events other than the regular meetings. Other events can be held at any time if agreed to by two/thirds vote of the Board.

PM PM SIG Board 10/10/2009 Page 1 of 3