Project Management Plan
GrantFY State Homeland Security Program (SHSP)
Subgrant ID(TBD)
1.Project Information
Project TitleSubgrantee
Project Amount
Law Enforcement Terrorism Prevention Activities (LETPA) Amount
Project Type / Planning/Personnel
Equipment
Training
Exercise
Maintenance Contract/Services
Main Supporting ESF / #1 Transportation#2 Communications#3A Water Security#3B Solid Waste#4,9,10 Firefighting...#5 Emergency Management#6,11 Mass Care, Housing, ...#7 Logistics Management and Resource Support#8 Public Health and Medical Services#12 Energy#13 Public Safety and Security#14 Long-Term Community Recovery#15 External Affairs#16 Volunteer and Donations Management
Anticipated Spending Start Date / FY 2013SHSP subgrants must start spending by May 2014
Anticipated End Date / FY 2013SHSP subgrants must end by May 2015
Main Subgrantee Point of Contactand Email Address
Please refer to the SAA Subgrantee Handbook and the FEMAFunding Opportunity Announcement for more information.
2.Subgrantee Profile
AUTHORIZATION OFFICIAL / PROJECT MANAGER / FINANCIAL OFFICER / PASS/SOAR (NCR|GMS IF NON-DC) USERName
Title / Has this person received the necessary training?
Yes
No
Organization
Telephone
Address
3.Environmental and Historic Preservation
NoteAll projects must be submitted through the SAA to FEMA for EHP review and approval before project initiation, unless expressly exempted from the requirement (see below for a list of exempted project types).For more information:
For common mistakes, please refer to the SAA Subgrantee Handbook.
Is this project exempt from EHP review?
No—complete the required EHP screening form (available from the SAA) and submit to the SAA, along with any required documentation (e.g. aerial and ground-level photographs, diagrams, etc.).
Yes—provide justification and select the correct project type below.
Exempt project types:
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Planning
Classroom-based training and exercises
Field-based training at existing facilities with established procedures
List facility:
Personnel
Mobile and portable equipment (PPE, radios, etc.), vehicles, and other equipment that does not require any installation
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4.Project Narrative
4.1.Project Description
What is this project (what will you do with the awarded funds)? 800 character limit.
What are your current capabilities in this area (what can you currently do; what do you currently have)?800 character limit.
How are your current capabilities insufficient (what is your capability gap), and what recent events/exercises/assessments have shown current capabilities to be insufficient? 800 character limit.
How will this project improve your current capabilities in this area? 800 character limit.
4.2.Terrorism Risk
Describe the terrorism risk this project is intended to address and how the project will address it. 800 character limit.
4.3.Funding History
Is this project new or ongoing?
New
Ongoing
Does this project focus on building new capabilities or sustaining existing capabilities? Provide amount dedicated to each category.
$0.00Build or expand capabilities
$0.00Sustain existing capabilities
NoteTotal must equal Award Amount on p. 1.
Was the project previously funded?
SUBGRANT ID / AWARD / DESCRIPTION5.Deliverables and Milestones
NotePlanning/Personnel projects must include specific deliverables and milestones that build or connect to a local capability.
DELIVERABLEA significant product or outcome that will be produced by the project; something that will be measured, demonstrated, produced or shown at project closeout.
MILESTONEA step that must be taken toward accomplishing a deliverable; something that will indicate progress and can be used to determine if the project is on schedule.
DELIVERABLE / MILESTONE DESCRIPTION / START DATE(M/YYYY) / END DATE
(M/YYYY)
D1
M1
M2
M3
M4
M5
D2
M1
M2
M3
M4
M5
D3
M1
M2
M3
M4
M5
D4
M1
M2
M3
M4
M5
D5
M1
M2
M3
M4
M5
6.Financial Plan
6.1.Spend Plan
AELAuthorized Equipment List. For more information:
COBJFour-digitComptroller Object—DC AGENCIES ONLY.
ITEM TYPEPersonnel, Travel, Equipment, Supplies, Consultants/Contracts, Other Costs, Indirect Costs, M&A.
COMPUTATIONHow was the estimated cost calculated?
ITEM DESCRIPTION / AEL CODE / COBJ / DELIVERABLE/MILESTONE # / ITEM TYPE / COMPUTATION / ESTIMATED COST
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
TOTAL—Must equal Award Amount on p. 1 / $ 0.00
6.2.Sustainment
Long-term Sustainment Plan.
Will Homeland Security Grant funds be required for sustainment? (Choose one of the following).
No future costs are anticipated.
Subgrantee will assume all future costs.
Subgrantee will need future grant funding to cover all costs.
Subgrantee will assume part of the costs and need future grant funding to cover the rest.
How will the subgrantee sustain the capability (e.g. maintenance/services, system upgrades/refreshes)?
Maintenance Budget.
Annual budgetx / Years of maintenance required (3 years maximum)
$ 0.00 / TOTAL
Useful Life.
How long will the equipment be useful?
7.Additional Information
7.1.Personnel
Hiring Full-Time Employees
The subgrantee will hire or continue funding for ##full-time employees for a period of ##months.
Hiring Part-Time Employees
The subgrantee will hire or continue funding for ##part-time or partial level of effort employees for a period of ##months. Total level of effort billed to this project equals ##Full-Time Employee (FTE) equivalent.
Purchasing Consultant Services
The subgrantee will procure or continue funding for consultant services, to be provided per the terms of a contract. The specific deliverables for that contract should be listed in Section 5. Deliverables and Milestones and the cost calculation should be shown in Section 6. Financial Plan.
7.2.Training
COURSE / DESCRIPTION / #SESSIONS / #PARTICIPANTS / LOCATION / DATE(S)0 / 0
0 / 0
0 / 0
0 / 0
0 / 0
Is the proposed training already provided by the following?
Department of Homeland Security
Emergency Management Institute—
District of Columbia Homeland Security and Emergency Management Agency—
If yes, justify the need for grant funds.
7.3.Exercises
TYPE / DESCRIPTION / #PARTICIPANTS / LOCATION / DATE(S)SeminarWorkshopTabletopGameDrillFunctionalFull-Scale / 0
SeminarWorkshopTabletopGameDrillFunctionalFull-Scale / 0
SeminarWorkshopTabletopGameDrillFunctionalFull-Scale / 0
SeminarWorkshopTabletopGameDrillFunctionalFull-Scale / 0
SeminarWorkshopTabletopGameDrillFunctionalFull-Scale / 0
NoteAn After Action Report/Improvement Plan (AAR/IP) must be completed and submitted to and the SAA at within 90 days after conduct of an exercise. Please ensure the AAR/IP document is encrypted (password-protected) and the password is sent via a separate email.The subgrantee may also use the HSEEP Corrective Action Program (CAP) for the tracking of corrective actions ( For more information:
7.4.NIMS Typed Resource Development
For more information:
Will the equipment and/or training support a NIMS resource type?
No
Yes—complete the table below.
- Provide the list of defined NIMS resource types and capabilities supported by this subgrant.
- Explain how the resource type is supported.
- Match any planned equipment purchases to a typed capability.
- Provide number of people to be trained for each NIMS resource type capability and number of identified teams supported (e.g. 63 people to be trained in structural collapse response to support 23 Type 2 USAR Teams).
TRAINING
RESOURCE TYPE / HOW? / EQUIPMENT / #TRAINED / IDENTIFIED TEAMS
0
0
0
8.Strategy
8.1.National Preparedness Goal Core Capabilities—Select up to three
For more information:
For a crosswalk with the Target Capabilities List:
CORE CAPABILITIES / $AMOUNT / CURRENTRATING / PROJECTED
RATING / COMMENTS
COMMON CAPABILITIES
Planning
Public Information and Warning
Operational Coordination
PREVENTION
Forensics and Attribution
Intelligence and Information Sharing
Interdiction and Disruption
Screening, Search, and Detection
PROTECTION
Access Control and Identity Verification
Cybersecurity
Intelligence and Information Sharing
Interdiction and Disruption
Physical Protective Measures
Risk Management for Protection Programs and Activities
Screening, Search, and Detection
Supply Chain Integrity and Security
MITIGATION
Community Resilience
Long-Term Vulnerability Reduction
Risk and Disaster Resilience Assessment
Threats and Hazard Identification
RESPONSE
Critical Transportation
Environmental Response / Health and Safety
Fatality Management Services
Infrastructure Systems
Mass Care Services
Mass Search and Rescue Operations
On-Scene Security and Protection
Operational Communications
Public and Private Services and Resources
Public Health and Medical Services
Situational Assessment
RECOVERY
Economic Recovery
Health and Social Services
Housing
Infrastructure Systems
Natural and Cultural Resources
TOTAL / Must equal Award Amount on p. 1.
RATING/SCORE / DESCRIPTION
0 / Priority area/goal not being addressed
1 / Priority area/goal identified
2 / Initial efforts have commenced
3 / Efforts are well on the way
4 / Priority area/goal nearing completion
5 / Priority area/goal completely addressed
8.2.DC Homeland Security Strategic Plan (2007) Initiatives—Select up to three
1PREVENT, ELIMINATE AND/OR REDUCE RISKS FACED BY THE DISTRICT.
1.1Develop and maintain a framework for all hazards risk identification, assessment, and reduction.
1.1.1Update the District Response Plan to include the District's mitigation framework and agency specific roles and responsibilities in supporting this framework.
1.1.2Conduct a risk assessment of the District based on the District's threats and vulnerabilities and the associated consequences, to be updated annually.
1.1.3Based on the results of the risk assessment, implement changes to policies, plans, protocols, training, exercising, and capabilities as needed.
1.2Continually educate, inform and prepare those who live, work, and visit the District of Columbia on the measures needed to enhance community and personal safety and security.
1.2.1Update and print the family preparedness guide including distribution to each district residence on a bi-annual basis.
1.2.2Translate the preparedness guide into the seven most commonly spoken languages within the District and on audiotape.
1.2.3Promote school preparedness program such as "masters of disasters" to help educate children.
1.2.4Develop and maintain family preparedness guides targeting children as the readers.
1.2.5Update school preparedness planning guide for DC public, charter and private schools.
1.2.6Update business preparedness planning guide for small and large businesses.
1.2.7Post updated family, school, child, and business guide preparedness information on dc.gov.
1.2.8Develop means for collecting feedback on the utility and effectiveness of informational material and use that feedback to drive improvements -Develop a survey for community informational session, CERT training, and other community based functions, develop a web-based to where residents can submit comments or suggestions for homeland security and emergency responses issues.
1.3Enhance methods of inter-operable communications.
1.3.1Ensure communications redundancy/resiliency of the Unified Communications Center facility and/or capabilities.
1.3.2Implement credentialing program to provide a standard identification card designed to conform with DHS rules that will be used by District employees and first responders.
1.4Gather, analyze, synthesize, and formulate intelligence into useable information for sharing and dissemination.
1.4.1Develop capability and capacity to analyze information to identify trends or other actionable information.
1.5Promote national policy to preclude the transport of hazardous materials through high threat cities.
1.5.1Advocate that members of the National League of Cities adopt resolutions that encourage the United States Congress to pass legislation that bans the rail transport of Ultra Hazardous materials through highly populated cities and high threat cities and advocate that the U.S. Department of Homeland Security use its regulatory power to regulate the transport of ultra-hazardous materials.
1.5.2Advocate that members of the National Conference of State Legislatures adopt resolutions that encourage the United States Congress to pass legislation that bans the transport of Ultra Hazardous materials by rail, through highly populated cities and high threat cities and advocate that the U.S. Department of Homeland Security use its regulatory power to regulate the transport of ultra-hazardous materials.
1.5.3Advocate for the passage of H.R. 1414, the "Extremely Hazardous materials Vulnerability reduction Act of 2005," and S. 773, the "Extremely Hazardous Material Rail Transportation Act of 2005.
1.5.4Advocate for passage of S. 1256, the "Hazardous Materials Vulnerability Reduction Act of 2005," and its companion piece of legislation of the same title, H.R. 3510.
2PROTECT THE COMMUNITY, PEOPLE, ASSETS, AND CRITICAL INFRASTRUCTURE IN THE DISTRICT.
2.1Develop multi-disciplinary, best practices standards for assessment and protection planning for Critical Infrastructure and Key Resources.
2.1.1Identify and analyze current activities occurring within the District, to determine coordinated, successful priorities.
2.1.2Organize and build effective collaborations among all private and public sector entities operating within the District's homeland security structure.
2.1.3Recommend strategic priorities and operational initiatives to improve National Capital Region (NCR) efforts.
2.1.4Continue to evaluate current terrorism prevention initiatives for continued improvement.
2.1.5Identify and prioritize assets and critical infrastructure that need protection.
2.1.6Update the critical facility list and prioritize the list by function and annually.
2.1.7Develop and maintain a cadre of staff trained on risk identification, assessment and reduction.
2.2Implement the results of assessments and lessons learned to provide effective protective measures to the extent practical.
2.2.1Develop prioritized protection plans for CI/KR.
2.2.2Identify funding mechanisms for the protection plan.
2.2.3Purchase and maintain an assessment tool for facility and assets assessment and risk reduction.
2.3Provide information, training and resources to people who work, live or visit the District, including special needs populations, to help them protect themselves and their families.
2.3.1Update annually 39 District community clusters plans.
2.3.2Enhance preparedness and engage with District Business Improvement Districts (BIDSs), large business and associations to promote better understanding of all hazards preparedness.
2.3.3Enhance preparedness and engage with District Public, charter and Private schools to promote a better understanding of all hazard preparedness.
2.3.4Enhance preparedness and engage with District Advisory Neighborhood Commission members, faith groups and other community leaders to promote better understanding of all hazard preparedness.
2.3.5Provide go-kits for low income, home bound seniors and other special needs populations (based on population of elderly and special needs population).
2.3.6Support a training and annual exercise program within each of the 39 District community clusters.
2.3.7Disseminate awareness level training at key infrastructure and exclusion areas and for targeted public and private sector personnel.
2.3.8Provide regular training on all the emergency notification systems to staff within the DCEMA Emergency Communication Center.
2.3.9Train personnel on proper use of support equipment and potential threat devices.
2.3.10Train special response personnel to the technician level training.
2.3.11Translate the family preparedness guides, evacuation guides, and bioterrorism guides.
2.4Develop protocols that ensure key infrastructure and exclusion area are inspected.
2.4.2Develop critical infrastructure prioritization.
2.4.3Develop protection plans for each site.
2.4.4Identify funding mechanisms for the protection plan.
2.4.5Reassess critical infrastructure key resources yearly.
2.5Enhance public notification effectiveness and capabilities.
2.5.1Provide editorial and technical support to DCEMA, Mayor's office and District agencies to post critical and time-sensitive information on the dc.gov website.
2.5.2Expand subscription to and use of all the alerting technologies through presentations to community and business representatives.
2.5.3Provide annual joint information systems training for D.C. Public Information Officers.
2.5.4Update and ensure redundancy/resiliency of the District's emergency notification systems.
2.5.5Expand the Emergency Alert System.
2.5.6Provide regular reviews of the "regular" text alert messages sent out and update plan annually.
2.5.7Conduct weekly tests of the EAS system.
2.5.8Conduct one test annually of the voice alert system.
2.5.9Develop effective means to notify "special needs" populations.
2.6Update and ensure redundancy/resiliency of the District's emergency notification systems.
2.6.1Ensure communications systems are resilient.
2.6.2Build a data exchange hub for seamless data integration with local, regional, and District agencies.
2.6.3Deploy wireless broadband public safety network throughout National Capital Region.
2.6.4Enhance interoperable communications for all DC public safety agencies.
3ENHANCE THE DISTRICT'S ALL-HAZARDS PLANNING, EDUCATION, AND RESPONSE CAPABILITIES.
3.1Develop and maintain a centrally coordinated District-wide Training & Exercise Plan to include both traditional and non-traditional responders as well as Emergency Liaison officers and District stakeholders.
3.1.1Develop and maintain a training and exercise calendar to include all agencies information.
3.1.2Promote on-line, DHS/ODP approved National Incident Management System and National Response Plan training for District personnel.
3.1.3Perform an annual building evacuation drill at each District Facility.
3.1.4Conduct an annual Senior Leader Exercise event.
3.1.5Conduct exercise to test each Emergency Support Function annually.
3.1.6Perform an annual test of the evacuation route street light timing.
3.1.7Establish level of training required for CBRNE responses for each first responder group.
3.1.8Develop and validate Awareness, Operations and Technician level curriculum.
3.1.9Enhance ELO preparedness by coordinating and providing training twice a year for the District's emergency liaison officers on the District's current plans, software, and communication systems.
3.1.10Train additional personnel to provide traffic control during emergencies.
3.2Develop and update a comprehensive set plans and protocols for each Emergency Support Function detailing how lead and support agencies will perform their mission as identified within the DRP, to be updated on an annual basis.
3.2.1Update the District Response plan to include the District's mitigation framework and agency specific roles and responsibilities in supporting this framework on an annual basis.