Project Management Plan
GrantFY Citizen Corps Program (CCP)
Subgrant IDSAA
1.Project Information
Project TitleSubgrantee
Award Amount
Project Type / Planning/Personnel
Equipment / Training
Exercise / Maintenance Contract/Services
Main Supporting ESF / #1 Transportation#2 Communications#3A Water Security#3B Solid Waste#4,9,10 Firefighting...#5 Emergency Management#6,11 Mass Care, Housing, ...#7 Logistics Management and Resource Support#8 Public Health and Medical Services#12 Energy#13 Public Safety and Security#14 Long-Term Community Recovery#15 External Affairs#16 Volunteer and Donations Management
Anticipated End Date
Main Subgrantee Point of Contact
Please refer to the SAA Subgrantee Handbook and the Grant Guidance for more information.
2.Subgrantee Profile
Who will be managing PASS/SOAR (NCR|GMSif non-DC agency) for this subgrant?
Has the subgrantee received PASS/SOAR (NCR|GMS if non-DC agency) training?YesNo
Authorization Official / Project Manager / Financial OfficerName
Title
Organization
Telephone
Fax
Address
3.Environmental and Historic Preservation
NoteAll projects must be submitted through the SAA to FEMA for EHP review and approval before project initiation, unless expressly exempted from the requirement (see below for a list of exempted project types). For more information:
Is this project exempt from EHP review?
No—complete the required EHP screening form (available from the SAA) and submit to the SAA, along with any required documentation (e.g. aerial and ground-level photographs, diagrams, etc.).
Yes—provide justification and select the correct project type below.
Exempt project types:
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Planning
Classroom-based training and exercises
Field-based training at existing facilities with established procedures
Personnel
Mobile and portable equipment (PPE, radios, etc.), vehicles, and other equipment that does not require any installation
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4.ProjectNarrative
Is this project new or ongoing?
New
Ongoing — complete section 4.5 Funding History.
Does this project focus on building new capabilities or sustaining existing capabilities? Provide amount dedicated to each category.
$0.00Build or expand capabilities
$0.00Sustain existing capabilities
NoteTotal must equal Award Amounton p. 1.
4.1.Project Description
800 character limit.
4.2.Current Capabilities and Gaps
Describe current capabilities and gaps identified through the District Response Plan, an After Action Report or an Improvement Plan (list the strategic initiative and/or AAR/IP), and how this project will improve them. 800 character limit.
4.3.Terrorism Risk
Describe the terrorism risk this project addresses. 800 character limit.
4.4.Funding History
Was the project previously funded?
Subgrant ID / Award / Description5.Deliverables and Milestones
NotePlanning/Personnel projects must include specific deliverables and milestones that build or connect to a District capability.
Deliverable / Milestone Description / Duration(mos.) / End Date
(M/YYYY)
D1
M1
M2
M3
M4
M5
D2
M1
M2
M3
M4
M5
D3
M1
M2
M3
M4
M5
D4
M1
M2
M3
M4
M5
D5
M1
M2
M3
M4
M5
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6.Financial Plan
6.1.Spend Plan
AELAuthorized Equipment List. For more information:
CObjComptroller Object– DC Agencies ONLY.
Item TypePersonnel, Travel, Equipment, Supplies, Consultants/Contracts, Other Costs, Indirect Costs, M&A.
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AEL / CObj / Deliverable/Milestone # / Item Type / Item Description / Computation / Estimated Cost
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
PersonnelTravelEquipmentSuppliesConsultants/ContractsOther CostsIndirect CostsM&A / $0.00
GRAND TOTAL / $ 0.00
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6.2.Sustainment
Long-term Sustainment Plan.
Will Homeland Security Grant funds be required for sustainment?(Choose one of the following).
No future costs are anticipated.
Subgrantee will assume all future costs.
Subgrantee will need future grant funding to cover all costs.
Subgrantee will assume part of the costs and need future grant funding to cover the rest.
How will the subgrantee sustain the capability (e.g. maintenance/services, system upgrades/refreshes)?
Maintenance Budget.
Annual budget:Years of maintenance required: / x
Total / $ 0.00
Useful Life.
How long will the equipment be useful?
7.Additional Information
7.1.Training
Is the proposed training already provided by the following?
Department of Homeland Security
Emergency Management Institute—
District of ColumbiaHomeland Security and Emergency Management Agency—
If yes, enter catalog number and justify the need for grant funds.
Describe in detail the scope of the training, including number of participants, location, and dates.
7.2.Exercises
Type of exercise proposed (e.g. seminar, workshop, tabletop, drill, functional, full-scale).
Describe in detail the scope of the exercise, including number of participants, location, and dates.
NoteAn After Action Report/Improvement Plan (AAR/IP) must be completed and submitted to and the SAA at ithin 90 days after conduct of an exercise. Please ensure the AAR/IP document is encrypted (password-protected) and the password is sent via a separate email. The subgrantee may also use the HSEEP Corrective Action Program (CAP) for the tracking of corrective actions ( For more information:
7.3.NIMS Resource Types—FY 2011 Grant-Funded Equipment and Training Only
For more information:
Will the equipment and/or training support a NIMS resource type?
No
Yes—complete the table below.
- Provide the list of defined NIMS resource types and capabilities supportedby this subgrant.
- Explain how the resource type is supported.
- Match any planned equipment purchases to a typed capability.
- Provide number of people to be trained for each NIMS resource type capability and number of identified teams supported (e.g. 63people to be trained in structural collapse response to support 23 Type 2 USAR Teams).
Training
Resource Type / How? / Equipment / # Trained / Identified Teams
0
0
0
8.Strategy
8.1.National Preparedness Guidelines
For more information:
National Priority— Select one
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Implement theNational Incident Management System and National Response Plan
Expanded Regional Collaboration
Implement the Interim National Infrastructure Protection Plan
Strengthen Information Sharing and Collaboration Capabilities
Strengthen Interoperable Communications Capabilities
Strengthen Chemical, Biological, Radiological, Nuclear, and Explosive Detection, Response and Decontamination Capabilities
Strengthen Medical Surge and Mass ProphylaxisCapabilities
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Target Capabilities— Select up to three
For more information:
Target Capabilities / $ Amount / Pre-Project Rating / AchievedRating / Comments
COMMON CAPABILITIES
Planning
Communications
Community Preparedness and Participation
Risk Management
Intelligence and Information Sharing and Dissemination
PREVENT MISSION CAPABILITIES
Information Gathering and Recognition of Indicators and Warning
Intelligence Analysis and Production
Counter-Terror Investigation and Law Enforcement
CBRNE Detection
PROTECT MISSION CAPABILITIES
Critical Infrastructure Protection
Food and Agriculture Safety and Defense
Epidemiological Surveillance and Investigation
Laboratory Testing
RESPOND MISSION CAPABILITIES
On-Site Incident Management
Emergency Operations Center Management
Critical Resource Logistics and Distribution
Volunteer Management and Donations
Responder Safety and Health
Emergency Public Safety and Security
Animal Disease Emergency Support
Environmental Health
Explosive Device Response Operations
Fire Incident Response Support
WMD and Hazardous Materials Response and Decontamination
Citizen Evacuation and Shelter-in-Place
Isolation and Quarantine
Search and Rescue (Land-Based)
Emergency Public Information and Warning
Emergency Triage and Pre-Hospital Treatment
Medical Surge
Medical Supplies Management and Distribution
Mass Prophylaxis
Mass Care (Sheltering, Feeding and Related Services)
Fatality Management
RECOVER MISSION CAPABILITIES
Structural Damage Assessment
Restoration of Lifelines
Economic and Community Recover
TOTAL
NoteTotal must equal AwardAmounton p. 1.
Rating/Score / Description0 / Priority area/goal not being addressed
1 / Priority area/goal identified
2 / Initial efforts have commenced
3 / Efforts are well on the way
4 / Priority area/goal nearing completion
5 / Priority area/goal completely addressed
8.2.DC Homeland Security Strategic Plan (2007)
Strategic Initiative(s)– Select up to three
1PREVENT, ELIMINATE AND/OR REDUCE RISKS FACED BY THE DISTRICT.
1.1Develop and maintain a framework for all hazards risk identification, assessment, and reduction.
1.1.1Update the District Response Plan to include the District's mitigation framework and agency specific roles and responsibilities in supporting this framework.
1.1.2Conduct a risk assessment of the District based on the District's threats and vulnerabilities and the associated consequences, to be updated annually.
1.1.3Based on the results of the risk assessment, implement changes to policies, plans, protocols, training, exercising, and capabilities as needed.
1.2Continually educate, inform and prepare those who live, work, and visit the District of Columbia on the measures needed to enhance community and personal safety and security.
1.2.1Update and print the family preparedness guide including distribution to each district residence on a bi-annual basis.
1.2.2Translate the preparedness guide into the seven most commonly spoken languages within the District and on audiotape.
1.2.3Promote school preparedness program such as "masters of disasters" to help educate children.
1.2.4Develop and maintain family preparedness guides targeting children as the readers.
1.2.5Update school preparedness planning guide for DC public, charter and private schools.
1.2.6Update business preparedness planning guide for small and large businesses.
1.2.7Post updated family, school, child, and business guide preparedness information on dc.gov.
1.2.8Develop means for collecting feedback on the utility and effectiveness of informational material and use that feedback to drive improvements -Develop a survey for community informational session, CERT training, and other community based functions, develop a web-based to where residents can submit comments or suggestions for homeland security and emergency responses issues.
1.3Enhance methods of inter-operable communications.
1.3.1Ensure communications redundancy/resiliency of the Unified Communications Center facility and/or capabilities.
1.3.2Implement credentialing program to provide a standard identification card designed to conform with DHS rules that will be used by District employees and first responders.
1.4Gather, analyze, synthesize, and formulate intelligence into useable information for sharing and dissemination.
1.4.1Develop capability and capacity to analyze information to identify trends or other actionable information.
1.5Promote national policy to preclude the transport of hazardous materials through high threat cities.
1.5.1Advocate that members of the National League of Cities adopt resolutions that encourage the United States Congress to pass legislation that bans the rail transport of Ultra Hazardous materials through highly populated cities and high threat cities and advocate that the U.S. Department of Homeland Security use its regulatory power to regulate the transport of ultra-hazardous materials.
1.5.2Advocate that members of the National Conference of State Legislatures adopt resolutions that encourage the United States Congress to pass legislation that bans the transport of Ultra Hazardous materials by rail, through highly populated cities and high threat cities and advocate that the U.S. Department of Homeland Security use its regulatory power to regulate the transport of ultra-hazardous materials.
1.5.3Advocate for the passage of H.R. 1414, the "Extremely Hazardous materials Vulnerability reduction Act of 2005," and S. 773, the "Extremely Hazardous Material Rail Transportation Act of 2005.
1.5.4Advocate for passage of S. 1256, the "Hazardous Materials Vulnerability Reduction Act of 2005," and its companion piece of legislation of the same title, H.R. 3510.
2PROTECT THE COMMUNITY, PEOPLE, ASSETS, AND CRITICAL INFRASTRUCTURE IN THE DISTRICT.
2.1Develop multi-disciplinary, best practices standards for assessment and protection planning for Critical Infrastructure and Key Resources.
2.1.1Identify and analyze current activities occurring within the District, to determine coordinated, successful priorities.
2.1.2Organize and build effective collaborations among all private and public sector entities operating within the District's homeland security structure.
2.1.3Recommend strategic priorities and operational initiatives to improve National Capital Region (NCR) efforts.
2.1.4Continue to evaluate current terrorism prevention initiatives for continued improvement.
2.1.5Identify and prioritize assets and critical infrastructure that need protection.
2.1.6Update the critical facility list and prioritize the list by function and annually.
2.1.7Develop and maintain a cadre of staff trained on risk identification, assessment and reduction.
2.2Implement the results of assessments and lessons learned to provide effective protective measures to the extent practical.
2.2.1Develop prioritized protection plans for CI/KR.
2.2.2Identify funding mechanisms for the protection plan.
2.2.3Purchase and maintain an assessment tool for facility and assets assessment and risk reduction.
2.3Provide information, training and resources to people who work, live or visit the District, including special needs populations, to help them protect themselves and their families.
2.3.1Update annually 39 District community clusters plans.
2.3.2Enhance preparedness and engage with District Business Improvement Districts (BIDSs), large business and associations to promote better understanding of all hazards preparedness.
2.3.3Enhance preparedness and engage with District Public, charter and Private schools to promote a better understanding of all hazard preparedness.
2.3.4Enhance preparedness and engage with District Advisory Neighborhood Commission members, faith groups and other community leaders to promote better understanding of all hazard preparedness.
2.3.5Provide go-kits for low income, home bound seniors and other special needs populations (based on population of elderly and special needs population).
2.3.6Support a training and annual exercise program within each of the 39 District community clusters.
2.3.7Disseminate awareness level training at key infrastructure and exclusion areas and for targeted public and private sector personnel.
2.3.8Provide regular training on all the emergency notification systems to staff within the DCEMA Emergency Communication Center.
2.3.9Train personnel on proper use of support equipment and potential threat devices.
2.3.10Train special response personnel to the technician level training.
2.3.11Translate the family preparedness guides, evacuation guides, and bioterrorism guides.
2.4Develop protocols that ensure key infrastructure and exclusion area are inspected.
2.4.2Develop critical infrastructure prioritization.
2.4.3Develop protection plans for each site.
2.4.4Identify funding mechanisms for the protection plan.
2.4.5Reassess critical infrastructure key resources yearly.
2.5Enhance public notification effectiveness and capabilities.
2.5.1Provide editorial and technical support to DCEMA, Mayor's office and District agencies to post critical and time-sensitive information on the dc.gov website.
2.5.2Expand subscription to and use of all the alerting technologies through presentations to community and business representatives.
2.5.3Provide annual joint information systems training for D.C. Public Information Officers.
2.5.4Update and ensure redundancy/resiliency of the District's emergency notification systems.
2.5.5Expand the Emergency Alert System.
2.5.6Provide regular reviews of the "regular" text alert messages sent out and update plan annually.
2.5.7Conduct weekly tests of the EAS system.
2.5.8Conduct one test annually of the voice alert system.
2.5.9Develop effective means to notify "special needs" populations.
2.6Update and ensure redundancy/resiliency of the District's emergency notification systems.
2.6.1Ensure communications systems are resilient.
2.6.2Build a data exchange hub for seamless data integration with local, regional, and District agencies.
2.6.3Deploy wireless broadband public safety network throughout National Capital Region.
2.6.4Enhance interoperable communications for all DC public safety agencies.
3ENHANCE THE DISTRICT'S ALL-HAZARDS PLANNING, EDUCATION, AND RESPONSE CAPABILITIES.
3.1Develop and maintain a centrally coordinated District-wide Training & Exercise Plan to include both traditional and non-traditional responders as well as Emergency Liaison officers and District stakeholders.
3.1.1Develop and maintain a training and exercise calendar to include all agencies information.
3.1.2Promote on-line, DHS/ODP approved National Incident Management System and National Response Plan training for District personnel.
3.1.3Perform an annual building evacuation drill at each District Facility.
3.1.4Conduct an annual Senior Leader Exercise event.
3.1.5Conduct exercise to test each Emergency Support Function annually.
3.1.6Perform an annual test of the evacuation route street light timing.
3.1.7Establish level of training required for CBRNE responses for each first responder group.
3.1.8Develop and validate Awareness, Operations and Technician level curriculum.
3.1.9Enhance ELO preparedness by coordinating and providing training twice a year for the District's emergency liaison officers on the District's current plans, software, and communication systems.
3.1.10Train additional personnel to provide traffic control during emergencies.
3.2Develop and update a comprehensive set plans and protocols for each Emergency Support Function detailing how lead and support agencies will perform their mission as identified within the DRP, to be updated on an annual basis.
3.2.1Update the District Response plan to include the District's mitigation framework and agency specific roles and responsibilities in supporting this framework on an annual basis.
3.2.2Ensure that all agencies understand their primary and support roles.
3.2.3Update the DRP yearly.
3.2.4Print and distribute.
3.2.5Post and distribute.
3.2.6Post on the website.
3.2.7Assist in facilitating ESF exercises; ensure that all ESF conduct a table top exercise.
3.2.8Update plans and protocols based on reports or assessments.
3.3Strengthen plans and capabilities to detect the presence of CBRNE materials within the District.
3.3.1Expand and sustain District chemical, biological, or radiological attack response capability through medical education and training in the general community.
3.3.2Ensure emergency responders have the requisite equipment and training necessary to respond to a CBRNE event.
3.3.3Identify equipment standards, priorities, shortages, and funding needs for emergency responders, train and educate District health care professionals from all sectors to respond to a District medical emergency.