Project: European Union Border Assistance Mission for Moldova and Ukraine

IFB No. : UA20-2015-021 (Supply and delivery of Servers and computer equipment for European Union Border Assistance Mission for Moldova and Ukraine)

Bid Bulletin No.1

Date: May 21, 2015

Responses and comments to general and technical requirements with regard to the Bid UA20-2015-021

1. Item Code UA20-2015-021.5, item description: Memory DDR3

With what device (server or desktop) this memory is supposed to be used? Could you please name the model of this device?

IOM Response: Desktop Dell Optiplex 980/990

2. Item Code UA20-2015-021.7, item description: Hard Disk Drive
Could you please name the model of device where this HDD is supposed to be used?

IOM Response: My Book Premium Edition II WD1000C033-000

3. What are the requirements towards the CPUs (processors) of all three servers? Number of cores, frequency?

Answer:

Intel® Xeon® Processor E5-2630
(15M Cache, 2.30 GHz, 7.20 GT/s Intel® QPI)

4. Item Code UA20-2015-021.8, item description: File Server (6 TB)
Can we include into configuration 1TB SATA disk drives for “HDD for data” instead of requested SAS drives?

IOM Response: No.

5. In regards to items 5 (Memory DDR3) and 7 (Hard Disk Drive), could you so kindly inform us on the devices in which these items will be used?

If possible, please revert with the model numbers for the devices where the Memory and the HDD will be used.

IOM Response:

Memory- Dell 980/990

HDD - My Book Premium Edition II WD1000C033-000

6. Is documentation in Russian/Ukrainian available?

ION Response: Bidding document is available only in English.

7. What is the meaning of “bank guarantee”, and what is the amount should be?

b) Bid Security equivalent (in the form of bank guarantee from a reputable commercial banking institution);

IOM Response:

The meaning of “bank guarantee” is provision of Bid Security equivalent to not less than ten (10) percent of the Bidders Total Bid Price in the form of bank guarantee from a reputable commercial banking institution.

Form of Bank guarantee is provided in Section V Sample Forms, Form-4.

More detailed information on Bid Security is provided in paragraph 17 of Instructions to Bidders

17. Bid Security / 17.1  Pursuant to ITB Clause 10, the Bidder shall furnish, as part of its bid, a bid security amounting not less than ten (10) percent of the Bidders Total Bid Price in the form of bank guarantee from a reputable commercial banking institution.
17.2  The bid security is required to protect IOM against the risk of Bidder’s conduct, which would warrant the security’s forfeiture, pursuant to ITB Clause 17.6. The bid security shall be denominated in the form of bank guarantee from a reputable commercial banking institution.
17.3  Any bid not secured in accordance with ITB Clauses 17.1 will be rejected by IOM as non-responsive, pursuant to ITB Clause 25.
17.4  Unsuccessful bidders’ bid security will be discharged or returned as promptly as possible but not later than thirty (30) days after the expiration of the period of bid validity prescribed by IOM pursuant to ITB Clause 16.
17.5  The successful Bidder’s bid security will be discharged upon the Bidder signing the contract, pursuant to ITB Clause 35, and furnishing the performance security, pursuant to ITB Clause 34.
17.6  The bid security may be forfeited:
(a) if a Bidder withdraws its bid during the period of bid validity specified by the Bidder on the Bid Form; or
(b) in the case of a successful Bidder, if the Bidder fails:
(i) to sign the contract in accordance with ITB Clause 35;
or
(ii) to furnish performance security in accordance with ITB Clause 34.

8. Is it possible to ask questions, if any, after detailed study of documentation?

IOM Response: Yes. Questions related to Bidding Documents and / or Technical Specifications may be addressed by email: no later than 10 (ten) working days prior to the deadline for the submission of bids.

9. Shall Bids be accompanied by a Bid Security?

IOM Response: Yes. Bids shall be accompanied by a Bid Security equivalent to not less than ten (10) percent of the Bidders Total Bid Price in the form of bank guarantee from a reputable commercial banking institution.

10. May a Bid be submitted in Ukrainian/Russian languages?

IOM Response: The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and IOM, shall be written in English and/or Ukrainian language.

11. What is the currency of the Bid?

IOM Response: Prices shall be quoted in US Dollars. In case of the local bidder selection the payment will be done based UN operational Rates of Exchange on the month of payment.