MEMO 4.21.2006
MEMORANDUM
Project:AshlandCity Council Chamber
Date:April 20, 2006
To:Ann Seltzer, Project Manager City of Ashland
From:Eric Gunderson
DRAFT - REVIEW COMMENTS FOR DESIGN ALTERNATIVES
City Manager, Department Heads and City Staff (Morning Session)
Option 1:
Provide minimum of 60 seats
Option 2:
Add flat screen monitor
Option 3:
Raised dais limits flexibility of seating
Court clerks space too small
Option 4:
Room for more seating
Hard to loose GroveBuilding as a Parks resource
Existing chamber good for expansion of city functions
Move record storage to existing chamber building
Existing chamber building could be used for police expansion
EOC move to the Grove could result in added funding
Move flat screen TV closer to audience (middle of room)
Use Grove lobby for meeting space
Provide TV monitor above speaker position making speaker visible to audience
Staff: There may be 4 to 5 presenters
Suggest screen enclosure covering food service area
View is desirable
Preference Vote:
Option 1: 0
Option 2: 0
Option 3: 2
Option 4: 9
Downtown: 1
Councilors, Court, Recorder, RVTV (Afternoon Session)
Option 1:
People will sit in food service counter, change to enclosed cabinet
Inadequate
Delete food service, replace with bench or seating space
Option 2:
Rear screen too far away
Consider expansion toward parking lot
Door from clerk’s area reduces counter. Counter too small
Door from clerk’s area makes room into a corridor
Bad for courts
Option 3:
Expensive
Prefer court clerk’s located south side with view of street and public
Consider “flipping” rest rooms and court clerk area so clerks are at front.
Option 4:
Expensive
Like this option, but has political issues
Recorder must be adjacent to staff at Dais (near Attorney and Administrator)
Speakers should not fee intimidated
Speaker should not see self image projected (intimidating)
Raised dais helps audience site lines
60 seats are minimum
Provide center aisle in audience seating
It would be nice to have a break room for courts staff
Resolve type of microphone to be used, some like lapel type, some like goose neck
Remember courts use of space
Think long term
Put EOC in new Fire Station 2
Design dais for 7 or 9
Planning commission 9 plus 3 staff
Spend little money, need new building (David)
Provide gable at front for prominent entry from street (flip chamber in 3)
Preference Vote:
Option 1: 3
Option 2: 1
Option 3: 5
Option 3 flipped1
Option 4: 4
Downtown: 0
Raised dais:Kate,
Flat floor:Alex, Jack, David
Neutral:Russ
Public Comment (Afternoon)
Locate speaker for visibility from audience, but not on TV (2 votes)
Provide acoustic wall between lobby and chamber (lobby is noisy), also rest rooms
Curve audience seating
Locate audience seating out of camera view
Do not raise dais (3 votes)
Consider mixed use building, add floors to current building, include housing
Planning Commission staff person keeps minutes, too busy to operate AV controls
Locate City Recorder near entry door (public drops off forms)
Staff and council should appear separate
Make flexible tables pie shaped to allow arched shape (oval)
School board meetings often have large audience, room often full
Need public user manual for room
Downtown is the right location but too expensive
Need good sound system and acoustics
Itemize cost estimate, break out technology costs, finishes, furniture
Lighting fixtures near ceiling is a good idea
Provide aisle in seating
Preference Vote:
Option 1: 0
Option 2: 2
Option 3: 1 (make room square)
Option 4: 1
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