Job Description &

Person Specification

ROLE OUTLINE
Job Title / Office Manager
Salary / c. £18,000 (pro rata)
No. of Hours / 15-25 hours per week (flexible)
Contract / Permanent (subject to funding)
Annual Leave / 25 days per year, plus 8 statutory days (pro rata)
Based At / CHANGE, 4th Floor, Calls Landing, 36-38 The Calls, Leeds LS2 7EW
Responsible To / Finance and Business Manager
MAIN PURPOSE OF POST
CHANGE is a human rights organisation led by disabled people. We work for equal human rights for all people with learning disabilities. We are seeking an office manager who is committed to working with people with learning disabilities in an empowering way:
Key responsibilities:
·  Provide comprehensive administrative support to all areas of CHANGE’s business and charitable activities
·  Administrate over sales of CHANGE resources and serve as the first point of contact for sales enquiries
·  Ensure smooth running of the office and facilities
MAIN DUTIES AND RESPONSIBILITIES
·  Liaise with building managers and vendors
·  Complete Access to Work forms each month and resolve any queries regarding Access to Work with the Department of Work & Pensions.
·  Support the Finance Officer in the management of Service Contracts relating to the office, e.g. leases for photocopier/franking machine and ensure all systems/equipment are operating.
·  Operation of inclusive and accessible office systems, e.g. post, phone calls, filing/records, stationery, travel and accommodation arrangements for staff
·  Taking, typing and distributing minutes of staff and board meetings
·  Preparation for meetings and events e.g. accommodating space requirements, making arrangements for refreshments and ensuring all access requirements.
·  Be the first point of contact for telephone/email customers wanting to purchase goods.
·  Assist the Finance Officer in processing orders and resolve any issues/problems with customers promptly and effectively.
·  Assist the Finance Officer in managing the stock including keeping accurate records of current stock levels and keeping the stock room well organised.
·  Maintenance of office filing systems
PERSON SPECIFICATION / E = Essential
D = Desirable
Skills and Abilities
Excellent customer service skills / E
Excellent organisational skills / E
Excellent skills in MS Office, including Word, Excel, Powerpoint and Outlook / E
Numerical accuracy / E
Ability to take a personal, sales-driven approach to client enquiries / E
Ability to write and communicate clearly in an accessible format, using plain English / E
Ability to work in a flexible and cooperative way with people with learning disabilities. / E
Experience and Knowledge
Experience managing office contracts and dealing with vendors / E
Knowledge of office filing systems and electronic filing systems / E
Experience booking travel and accommodation in line with budgets / E
Experience creating rotas and managing event schedules / E
Knowledge of accounts payable systems, e.g. Quickbooks / D
Experience working in a voluntary sector organisation / D
Experience of working with people with learning disabilities in an empowering way / D
Knowledge of the issues surrounding the lives of people with learning disabilities. / D
Other Factors
Personal commitment to valuing diversity and promoting equality, particularly in relation to CHANGE’s aims, ethos and values / E
Must be legally entitled to work in the UK / E

Application on submission of covering letter and CV

Deadline Date: Wednesday 17th February 2016 (5:00pm)

Interviews: Friday 26th February 2016

Contact: Amelia Grossi

Finance and Business Manager, CHANGE

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