PROJECT ADMINSTRATOR EMPOWERING ENTERPRISE
Department of Employer Engagement, Innovation & Enterprise
Based at North Devon Campus (Barnstaple)
Full Time, fixed term until 31stDecember 2019
Information for Candidates
Petroc is a high performing, entrepreneurial and inclusive College of Further and Higher Education based in North Devon and Mid Devon, supporting the skills and development needs of the wider South West region through exciting, innovative and productive partnerships. Serving a predominantly rural population, Petroc provides broad- ranging, high quality education, training and development opportunities to meet the needs of the communities it serves. Our overriding aim is to be the first choice provider of education, training and skills for our communities.
As Petroc’s North Devon Campus is based in a remote, rural, geographically isolated area, the local community depends on the College to provide a broad education and training offer across all subject sector areas, all levels and all delivery modes. Therefore the College’s specialism is serving its community effectively. We provide an exceptional range of further and higher education programmes which, in line with our vision, will equip our communities for the future, economically, socially and culturally. In addition, the College offers opportunities for learning and personal development such as the National Citizen Service programme, community/recreational programmes and outreach activities and professional development programmes.
We have many things to be proud of at Petroc. Our students consistently produce record-breaking results and progress onto the country's leading universities, further training or employment. 2015/16 saw 3,770 learners enrol at Petroc, 7,771 part time learners studying courses and 808 Apprentices.
Our whole community is committed to driving forward educational success in further and higher education and we all strive to raise the aspirations, knowledge and skills of individuals, communities and businesses in Devon and beyond.
We believe in bringing out the very best in people through being open and responsive, stimulating fresh thinking and building both confidence and ambition; and our personality is summarised in our vision ‘Raising Aspirations, Realising Potential, Delivering Success’.
Petroc is central to the economic, social and cultural needs of our surrounding communities.. With a staff headcount of approximately 900, the college is one of the largest employers in the area. We pride ourselves on our forward thinking, enthusiastic and diverse staff who make Petroc a vibrant and friendly place that is both flexible and supportive for all.
Petroc delivers significant provision across all Skills Funding Agency (SFA) and Education Funding Agency (EFA) programme areas (except agriculture) in a wide range of academic, vocational, work based, recreational and Higher Educational subjects. Petroc works in close partnership with Plymouth University to bring higher education to North and Mid Devon. North Devon is one of the furthest areas from a Higher Education Institution in the country and Petroc’s HNC, Foundation degree, Bachelor degree, Higher and Degree Apprenticeships, delivered from our developing University Centre, serve demand in the area. With the nearest University 50 miles away, Petroc’s Brannams Campus in Barnstaple has seen a very large increase in Higher Education and further expansion is planned through the Mid Devon Campus.
Our students come from Devon, Cornwall, Somerset, Dorset and, through distance learning, areas far beyond South West England. Strong links are maintained with all schools and community colleges, as well as other institutions, to ensure comprehensive provision for all young people, adults and employers in the area.
Petroc is one of the 106 colleges nationally that were awarded the new Teaching Excellence Framework and awarded Petroc ‘Silver’ status. When ranked with local Universities, Petroc’s silver award demonstrates the quality of the learning in North Devon and Mid Devon. Falmouth and Exeter Universities were awarded Gold, Petroc, the Universities of Bristol and St Mark and St John awarded silver and University of Plymouth awarded Bronze.
Over the past five years, we have secured over £20 million of investment to transform large parts of our campuses and support the delivery of excellent teaching and learning. We recognise and highly value the importance of investing in our College, to ensure our students have the best possible experience in inspirational, modern and industry standard facilities.
The Engineering Centre of Excellence was officially opened by former student and McLaren engineer, Richard Yeo in 2015. This outstanding facility houses the latest equipment for students on a wide variety of engineering and manufacturing courses, and meets the local demand for specialist training.
The Lifestyle Centre was completed during the summer of 2016, this facility supports students on Hospitality & Catering, Hand & Beauty and Travel & Tourism. It houses a specialist travel and tourism air cabin training room and commercial training kitchens, plus luxury hair and beauty salons and The Taw Restaurant – which are open to the public throughout the year.
Now would be an exciting time to join the College as we continue to push the boundaries of educational excellence and maximise our potential to serve our communities.
In November 2015 The Office for Standards in Education (OFSTED) recognised the achievements of Petroc by grading the college as ‘good’.
TERMS & CONDITIONS OF EMPLOYMENT
Type
The advertised post is full-time and fixed term until 31stDecember 2019.
Hours of Work
You will be expected to work such hours as are reasonably necessary for the proper performance of your duties and responsibilities. Staff will normally work a 37 hour week. The hours for this post are 37 hours per week x 52 weeks per year.
Holiday
Thepostholderwillbeentitledto25days paidleaveperannum,plusBankHolidays. Alsothe collegetraditionallyclosesbetweenChristmasandtheNewYearandthesethreedaysareadditionaltothepostholder’sleaveentitlement. After 5 years’ service the entitlement will increase to 30 days
Pay
The salary for this post will be £15,558-£17,664 per annum
Probationary Period
As with all Petroc appointments, there will be a 6 month probationary period. This is to provide the opportunity for the line manager to ensure that the employee is on the right track and is progressing in the role as expected. The notice period will be one week during this probationary period.
PensionScheme
You will automatically join the Local Government Pension Scheme, which is an index linked final salary scheme. The contribution that you would make would be 5.8% of your gross salary, with Petroc making a contribution of 14.9% on your behalf.
Appraisal
All Petroc employees are required to take part in the college’s Appraisal Scheme. You will be appraised on an annual basis. The appraisal is aimed at establishing work targets and to identifying to each employee’s training and development needs. It is not, however, linked to salary, promotional issues or any performance-related pay element.
Induction
All new staff are required to participate in a Staff Induction Programme, Equality, Diversity & Inclusion Training, Health & Safety and Safeguarding Training as part of their Contract of Employment.
Trade Unions
You will be entitled to join a union at the college and, indeed you are encouraged to do so by college management. This is because college management consults with staff through a Joint Consultative Committee framework upon which recognised trade unions and/or professional organisations are represented. Recognised unions are UNISON for support staff, NEU for academic staff and for college managers. If you are appointed to the post you are applying for and wish for more information, the Human Resources Office will put you in touch with the appropriate branch representative.
Criminal Background Disclosure
Applicants / Employees are required to declare any pending criminal prosecutions they may have as well as any spent criminal convictions, cautions, reprimands and final warnings as defined under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. The only exception to this requirement is that Applicants / Employees do not need to disclose any ‘protected’ cautions or convictions as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2013.
(Failure to disclose this information at any stage of the selection process could lead to dismissal upon appointment in a role)
NBDBS Disclosures will be taken up on successful candidates only.
More information is attached to our application form.
Sick Pay
Petroc offers its employees the benefit of a sickness allowance when absent due to illness. This ranges from one month’s full pay and two months’ half pay, after four months’ service to six months’ full pay and six months’ half pay after five years’ service. More details are contained in all Petroc Contracts of Employment and Sickness Procedures.
ID Badges
Photo ID badges are issued to all staff on appointment and can be used for photocopying and library borrowing as well as for identification purposes. It is a requirement that all staff wear their badges whilst on any college premises.
PROJECT ADMINISTRATOR – EMPOWERING ENTERPRISE
BASED AT NORTH DEVON CAMPUS- BARNSTAPLE
FULL TIME
FIXED TERM UNTIL 31STDECEMBER 2019
Name: / Date: / October 2017
Department: / Employer Engagement, Innovation & Enterprise / Hours per Week: / 37 hours per week
Line Manager: / Project Manager / Salary: Scale 2/3 –
Point 7-13 / £15,558-£17,664 per annum
This job description is a current statement of the duties and tasks required of the post holder concerned. The nature of the job description will change from time to time and its terms are always governed and over-ridden by the post holder’s Contract of Employment. The duties outlined in this document do not constitute a comprehensive or exclusive list and duties may be varied from time to time which do not change the general character of the job or level or responsibility entailed.
Petroc has an active Equal Opportunities, Diversity and Inclusion Policy, commitment to which is expected from all staff. Applicants are, therefore, invited from all suitably qualified people irrespective of disability, gender or race. In particular, applicants with a disability, if they wish to do so, may indicate on the application form details of their disability.
MAIN FUNCTION OF THE JOB
- To undertake administration for externally funded projects, specifically the ESF Big Lottery co-financed Empowering Enterprise 18-24 project.
MAIN DUTIES AND RESPONSIBILITIES
- To maintain administration systems in accordance with Petroc good practice.
- To ensure the eligibility of expenditure in line with ESF requirements.
- To ensure that all audit requirements are adhered to including undertaking audit checks at partner premises as required.
- To assist the Project Lead, Project Manager and other staff where necessary.
- To process the submission of interim and final claims to the relevant funding bodies.
- To maintain and monitor budgets.
- To maintain audit files and record keeping as required.
- To process participant paperwork and keep online project management systems up to date, including entering, checking and extracting data as required.
- To maintain an overview of participant and partner activity on the project.
- To assist in the preparation of reports & information for Petroc staff and any other relevant bodies.
- To organise and attend project meetings and provide secretarial support if required.
- To liaise with project partners and college departments to provide administration support to assist with the achievement of project targets.
- To travel to other sites to provide administration support, if required.
- General office duties.
- To maintain the team’s high standard of quality / customer care and to contribute towards Quality Performance Reviews.
- To carry out such other duties as may reasonably be required.
GENERAL REQUIREMENTS
Petroc is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. The College Recruitment and Selection Policy and Procedure seeks to support this agenda through the selection stages and pre-employment checks.
Petroc is committed to Equality and Diversity and promoting Equality and Diversity and expects all staff and volunteers to share this commitment. The College Recruitment and Selection Policy and Procedure seeks to support this agenda through ensuring that at all stages of recruitment and selection are non-discriminatory and individuals are employed or promoted regardless of gender, marital status, age, ethnic origin, religion or belief, sexual orientation, disability or previous criminal records.
Actively take part in the College probation and appraisal process.
Undertake such duties as may be reasonably required commensurate with the level of responsibility within the College at the initial place of work or any other of the College's sites.
APPLICATIONS
All positions are subject to the completion of an Enhanced DBS Disclosure
Completed applications should be returned to the Human Resource Office, Petroc, Old Sticklepath Hill, Barnstaple, Devon, EX31 2BQ
by no later than 4pm Friday 27th October 2017
Applications received after this deadline will not be accepted
PERSON SPECIFICATION: PROJECT ADMINISTRATOR
Criteria /Essential
/ Method of Assessment / Desirable / Method of AssessmentQualifications
/- NVQ 2 in Administration or equivalent qualification
Knowledge and Experience
/- Good working knowledge of Excel and other Microsoft Office programmes
- Experience of ESF funded projects is desirable
- Full and current UK driving licence
Application
Skills
/- Excellent IT Skills – ECDL or equivalent
- Excellent organisational skills
- Solid numerical skills
- Excellent interpersonal and communication skills
- Strong attention to detail
Application
Attributes
/- The ability to manage multiple tasks and respond to changing priorities
- The ability to prioritise work and ensure data accuracy whilst meeting deadlines
- A positive and proactive approach to problem solving
- The ability to work using own initiative and as part of a team
- A flexible approach to work
- Excellent time management skills
- The ability to follow tasks through to completion