Presenters and Session Descriptions

2018 OAEP Spring Conference

Presenters and Session Descriptions

~ Sunday, May 6, 2018 ~

NEW EMIS Coordinator – Burning Questions Answered

The session is intended for those with 3 or fewer years of experience. Bring your lap top, if possible, to get the most from this experience (and believe us, it will be an 'experience').

Enjoy 2 hours of EMIS for Newbies

Jennifer Schmidt has been working in EMIS since the last century. She remembers when error reports were measured by the box of tractor-fed paper upon which they were printed; a short-lived February Count Week period; a pre-school experience report that was a long as pre-school children are tall; reporting marks for high school courses; and having most of Chapter 2 memorized. Outside EMIS, Jennifer enjoys beekeeping and her eight grandchildren (she also enjoys her kids and husband, but they are not nearly as much fun as the grands.)

Lisa Ekleberryhas been working in EMIS since it started.She has had the pleasure of watching this “EMIS Beast” grow from a simple system to a more complicated animal over the years.Working with the districts to teach and troubleshoot has been a great experience and challenge that one will never forget.Outside the EMIS world, Lisa enjoys cooking, baking, gardening and keeping up with two teenage sons and a wonderful husband.

~ Monday, May 7, 2018 ~

FY18 EMIS Update and Reminders

David Ehle Director, Office of Data Quality and Governance

EMIS Calendars

This session will cover EMIS requirements for the Calendar collections in the data collector.

Chris Antonelliis a Student Software Support Liaison for OME-RESA in Steubenville. She worked for OME-RESA from 1991 to 2000 in Student Services and EMIS and then returned in 2014 and works closely with EMIS Coordinators. Chris lives in Wintersville with her husband and three daughters.

Report Card Data and ESSA Discussion

This session will focus on the new accountability measures and additional subgroup reporting required by the federal Every Student Succeeds Act (ESSA). The session also will focus on EMIS data appeals where districts are permitted to appeal and correct data that is incomplete or incorrect.

Marianne Motley began her career more than 29 years ago as a legislative aide in the Ohio Senate. During her 18 year tenure in the legislature, she served three state senators, all of whom were policy leaders in the education arena. More than 11 years ago, Marianne transitioned to the Office of Accountability at the Ohio Department of Education, serving first as a policy aide, then as assistant director and now as director. During that time she worked on numerous changes to the report card including working to implement the version used today.

Ensuring Educational Stability for Students in Foster Care

This presentation will include updates regarding Title I requirements for ensuring the educational stability of youth in foster care. Best practices and guidance for serving youth in foster care will be shared. Appropriate time will be reserved for questions regarding laws, data reporting and guidance for serving youth in foster care.

Tom Caprettais the family and community coordinator in the Office of Improvement and Innovation at the Ohio Department of Education. After growing up in Cleveland, OH, Tom received a B.A. in religious studies and applied ethics from Seton Hall University. As a 2012 Teach For America Mississippi Delta Corps Member, Tom taught 4th and 5th grade math and science for three years. Tom recently received a M.P.A. from the John Glenn College at Ohio State University. He hopes to use this degree to inform his work at the Department in supporting vulnerable youth and promote effective family and community engagement strategies. Tom lives in Columbus with his two cats and dog and enjoys visiting Columbus’ frequent community events.

Community School Resources

This session will provide EMIS coordinators with information on the alternate report card issued for schools that serve students in a dropout prevention and recovery program.

Karl Koenig was recently named the Director of the Office of Community Schools. He has been with ODE for the past 13 years, previously working in the Office of Federal Programs.

Migrant Student Identificaion and Reporting

Participants will learn how to properly identify & document migrant children who may be enrolled in their districts on their EMIS database and the verification process working with OMEC to correct the migrant data that is being reported in EMIS. She will explain the role of the Center in the statewide identification and recruitment of all migrant students as required under Title I - Part C, Education of Migratory Children. Also explain how our recruiters start the homeless identification process to help districts to determine if the migrant families are homeless. The presenter will also explain how to get access to the National Migrant Database to check migrant status.

Gloria Altamirano is the State Transfer Records Coordinator for the Ohio Migrant

Education Center and has worked for the Center for the last 16 years. She is also the RIF Coordinator and Ohio’s Data Administrator and State Trainer for the National Migrant Student Information exchange (MSIX) database.

Malena Gutierrez is the State ID&R Coordinator for OMEC and has worked for

the Center for the last 10 years. She supervises and trains the recruiters who are certified to identify the migrant students for the state of Ohio.

Progress Book StudentInformation Updates

This session will cover the updates coming out for the end of the school year, including EMIS changes necessary to finish out the school year.

Debbie Barbeeis a Business Analyst for The Management Council working with the ProgressBook Support team. She has extensive knowledge of EMIS reporting and has worked with EMIS data since its inception. Debbie was one of the members of the original OAEP committee that formed OAEP. Currently she works closely with the ProgressBook Support team on changes for EMIS and Student Information. Debbie lives in Dayton and enjoys spending time with her grandchildren.

PowerSchool EMIS

Jennifer Schmidt has been working in EMIS since the last century. She remembers when error reports were measured by the box of tractor-fed paper upon which they were printed; a short-lived February Count Week period; a pre-school experience report that was a long as pre-school children are tall; reporting marks for high school courses; and having most of Chapter 2 memorized. Outside EMIS, Jennifer enjoys beekeeping and her eight grandchildren (she also enjoys her kids and husband, but they are not nearly as much fun as the grands.)

Infinite Campus HB410 and Changes

This session will review setup & new features that impact attendance tracking in Campus.

Kim Adamshas 8 years of school district experience and has been with the ITC for 11 years in Student & EMIS support. She is one of only two Campus Support Training Specialists outside of the Infinite Campus Headquarters who is certified to train other Campus Trainers. Kim utilizes her in-depth knowledge of Infinite Campus and Ohio reporting requirements to help school district personnel realize their data roles in EMIS.

Kim Rhoades Atwellhas 19 years district experience as an EMIS & Data Processing Coordinator/Accounting Assistant and 12 years ITC experience. Kim achieved the status of Certified EMIS Professional in 2004 & Master Certified EMIS Professional in 2011 and is now the Director of Operations for Lake Geauga Computer Association.

eSchoolPlus 18G Graduation Reporting

This session covers the necessary steps within eSchoolPLUS to complete reporting for the 18G-Graduation Collection.

Terri Heslepis the SIS/EMIS Manager for the Stark Portage Area Computer Consortium (SPARCC) in Canton, Ohio. She has been with SPARCC for 29 years. During this time she has used and trained on various Student Information Systems including: Pentamation Leadership Series, ProgressBook Student Information, and PowerSchool eSchoolPLUS. She has also worked with EMIS since its inception as an ITC Support Specialist, along with providing EMIS Services for a couple of school districts. Terri Lynn is married and has two adult step-daughters, a grand-daughter, and two young adult sons who are both in college. She is the proud Mom to both an Akron Zip and a BGSU Falcon.

Progress Book Students Information HB410

This session will cover what's new in HB410 reporting, what gets reported for the end of the school year and some new features that will help you complete your attendance and Truancy records reporting.

What is on the Horizon for PowerSchool

PowerSchool Staff

Infinite Campus Multi-Year Academic Planning Tool

This course is an introduction to the simple and powerful Infinite Campus tool that can be used to track Ohio Graduation requirements. The Multi-year Academic Planner (MYAP) extends the power of Infinite Campus District Edition (ICDE) by allowing districts to design student high school academic plans. This enhanced tool provides course plan administration and reporting, student registration guidance, prerequisites planning, parent/guardian access to student academic plans and counselor reporting. Planning rules guide students through the course planning process. Districts can be assured their students are college and career ready.

Aaron Mills has been working at Infinite Campus for the last seven years in multiple capacities. Starting in training, Aaron worked across the county training implementing and existing Infinite Campus districts. After training he continued on in a Client Executive role assisting customers in Oklahoma, Indiana, Michigan, Idaho, and Nevada. Now in his first year as a process consultant, he travels to districts and conferences working to establish efficiencies for new and existing districts. Product areas of specialty include the Academic Planner and Ad Hoc.

Michael Mockis an Infinite Campus Client Executive and has over 17 years’ experience in the education world.With past experience at Infinite Campus as a trainer, support lead, supervisor and client executive, Mike has gained the knowledge needed to help his districts. Mike Mock values building lasting relationships and advocating for his customers.

Student FTEs

This session will discuss the data used to calculate Student FTEs and suggest ways to verify data accuracy and completeness. Weighted factors will be reviewed and FTE reports will be discussed.

Tammy Hroschis the EMIS Manager for META Solutions and works with a team of 20 META EMIS Professional across five META locations. She has a bachelors degree in business and holds state of Ohio treasurer's license.Tammy has been working with EMIS data since 2001 butrealizes that it's not about how long you havebeen doing EMIS, it'show well you do EMIS now.

Career/Graducation Pathways

This session will focus on the additional pathways to graduation and how all students can benefit from a career focused education.

Sarah Wilsonis the Program Administrator for College and Career Readiness with the Ohio Department of Education in the Office of Curriculum and Assessment. She has been with the department of education for two years andspecializes graduation requirements, along with credit flexibility and advanced standing programs. Prior to her work her work in Ohio, she worked in higher education in Kentuckywith a focus in regional engagement andcollege and career readiness initiatives.

Cassandra Palsgrovehas been an Education Program Specialist with the Ohio Department of Education for four years. She has worked with Career-Technical Education programming, and Career Connections initiatives.Currently, Cassandra is focusing on projects to help connect business andeducation communities. As a classroom teacher for six years prior to her workat the department, she engaged students in meaningful experiential learningopportunities through Agricultural Education. Cassie and her husband Brentreside in Fairfield County Ohio with their two children Carter (7) and McKinley(5).

Gifted EMIS Data

Kerry Jonesis the Gifted Coordinator for East Guernsey Local School District, Ohio Association for Gifted Children Region 10 Representative, Gifted Advisory Council Member at ODE, and Gifted Intervention Specialist. She has worked since 2001 with gifted students at Buckeye Trail Schools.

Excel – Tips You May Not Know

“You never need to re-type data, you can always change it to the format you want.”This one hour class will be using Microsoft Excel. Participants should already be experienced with Microsoft Excel. This includes entering data, entering basic formulas such as SUM, AVERAGE, IF functions and working knowledge of sorting data. You should bring the hand-out with you to the session.The class will cover as time permits the following: LINKING worksheets, and a brief introduction to the VLOOKUP function. Examples of using VLOOKUP will include both entry automation and matching non-identical lists of data. Used with the VLOOKUP functions, uses for the function IFERROR will be covered.

Bob Howard, (BobExcel, LLC, Professional Development Consultant)

Bob has been teaching computer classes with word processing, database, and spreadsheet applications since 1984.He provides professional development for Microsoft Excel throughout the state through his consultant company called BobExcel, LLC. In the previous years, Bob has created Excel solutions for the State of Ohio Department of Education, Washington D.C. Federal Department of Education, META Solutions, as well as several school districts around the State. For the last 15 years, school Treasurers, CPA’s, OASBO, OEDSA, EMIS coordinators, payroll and data personnel from several counties in Ohio have attended his Excel and data management workshops.

Bob was a math and computer science teacher for 27 years in the Columbus Public Schools. Bob has a BS and an MA degree from The Ohio State University in Mathematics Education.

He has served as a featured speaker, done presentations in several states and internationally, demonstrating some of spreadsheet skills and solutions achieved by his students while teaching in Columbus.

After leaving Columbus Public Schools in 1999, Bob joined META Solutions full time in professional development. Bob left META as a full time employee in 2011 and is a consultant for META-Solutions as well as other school districts and business.

In Bob’s private business, he has served as a consultant and created office solutions (Lotus 123, Excel) for several projects. Some of these include Spreadsheet solution designs and training for Dugan & Myers Construction (One Columbus Building - downtown Columbus), Ameritech, and E-Z-GO Textron, Golf Car Division.

Bob has created several Excel solution designs for School Treasurers around the State of Ohio.

Both Bob, as an instructor, and his Excel classes are approved by the State of Ohio Accountancy Board of CPA’s. CPA’s who attend the Excel classes can get CPE credits.

Every district who has sent someone to the Excel classes, has later sent more employees to the Excel classes.

Staff EMIS – Whose Error is it Anyway?

Staff errors are difficult to determine if the error is on the staff/payroll/HR side or the Student Information System (SIS) side. This session will look specifically at the CK 'Teacher must have at least one course master record' and Excluded Records CN records to determine if the error correction needs to take place on the staff side or the SIS.

Mary Myers works at the Licking Area Computer Association supporting both Fiscal and EMIS applications. She has 30 years of experience in education, with the last 26 as EMIS support. Because her career started in the Treasurer's Office, first doing payroll then as a school Treasurer, she has an understanding of what is required for staff reporting and works to bridge the gap between the student and staff reporting responsibilities.