Program Review Update – TRIO-DSPS
2013-14
(Report Due: October 15, 2014)
Program/Service Description: Include Description/Mission Statement/Number of Years at COD/Benefits/Contact (source: Faculty/Dir/Coord/Dean)
Description: TRIO-DSPS is a Student Support Services (SSS) Program that has been federally funded by the U.S. Department of Education to provide services to 100 Students with a documented disability who also are of low-income and/or first generation. TRIO - DSPS is designed to assist participants to meet the challenges of graduating from COD and or transferring to a four-year university and therefore; provides academic, personal and career counseling support and financial aid/scholarship information to eligible participants to help them meet their goals.
Mission Statement: TRIO - DSPS is designed to assist students with documented disabilities who are of low-income and/or first generation college students. The program will assist in the graduation and transfer process from College of the Desert and to strengthen their preparation for the successful completion of the Bachelor’s Degree goal.
Number of Years at COD: Since September 01, 2010
Program Services and Benefits:
· One-on-One Counselor
· Priority One Registration
· Graduation Assistance
· University/College Transfer Assistance
· Student Educational Plans
· On-Campus Tutoring
· Workshops: Financial Aid/Scholarships, Study Skills, Career/Major, Admissions Applications etc.
· On-site university visits and cultural events
· Personalized support and camaraderie
Contact Person/Title:
Laurie Mann, Coordinator/Counselor Phone: (760) 776-7312
Scott Cooper, Director of Educational Centers
Population Served: Include Number/Eligibility (source: Faculty/Dir/Coord/Dean)
Number of Students Served 2013-14: 95 (min. needed for grant requirement is 95)
Student Eligibility:
Must meet all criteria below:
· Students with a documented disability
· First Generation College Student and/or Financial Need (Low-income/per family size based on Federally established guidelines)
· Have Academic Need
· Academic Standing (2.0 min. gpa)
· Plan to graduate and to transfer to 4-year university/college
· Enrolled full-time (12 units or more/each semester)
· U.S. Citizen or permanent resident of the U.S.
Program Requirements from outside agencies (source: Faculty/Dir/Coord/Dean)
TRiO - DSPS Program Requirements, Operation and Implementing Guidelines located specifically in Title 34 Code of Federal Regulations part 642 and Education Department General Administrative Regulations (EDGAR) 34 CFR parts 74, 75, 77, 79, 80, 81, 82, 84, 85, 86, 97, 98, and 99. Fiscal regulations detailed in the Office of Management and Budget (OMB) Grants Management Circulars A-21, A-110 and A-133.
Program/Service Outcomes (source: Faculty/Dir/Coord/Dean – from Coordinator)
OVERARCHING PROGRAM LEVEL OUTCOMES
STUDENT SUPPORT SERVICES
1 - PERSONAL DEVELOPMENT AND RESPONSIBILITY
Students utilizing this program/service will demonstrate an ability to:
· display habits of intellectual exploration, personal responsibility, and physical well being.
· develop individual responsibility, personal integrity, and respect for diverse people and
cultures.
· value and accept people with different cultural and linguistic backgrounds and abilities.
· understand ethical issues to make sound judgments and decisions.
2 – SELF-AWARENESS, SELF-UNDERSTANDING, AND SELF-ADVOCACY
Students utilizing this program/service will demonstrate an ability to:
· evaluate their own knowledge, skills, and abilities.
· display three components of an effective self-advocate:
1. Self knowledge.
2. Define their own needs.
3. The ability to get what they need.
· develop realistic goals.
· appreciate the value of feedback.
· adapt to challenging situations.
· recognize that knowledge is the key to self-advocacy.
· teach the people around them.
3 – SELF-SUFFICIENCY AND INDEPENDENT LEARNING
Students utilizing this program/service will demonstrate an ability to:
· identify and utilize services, programs, and resources to become life-long learners including,
but not limited to:
1. Study/Learning Labs
2. Supplemental Instruction
3. Computer-aided tutorials/instruction
4. Learning Communities
5. Student Development Courses
6. Tutorial Assistance
7. Counseling Services
8. Special Programs for Student Success
9. Admissions and Records
10. Business Services
11. Financial Aid & Scholarship information
12. Career/Transfer Services Resources
PROGRAM/SERVICE SPECIFIC OUTCOMES
TRIO-DSPS
STUDENT LEARNING OUTCOMES/STUDENT SERVICE OUTCOMES
TRiO-DSPS students will:
1. Understand the requirements to transfer to a public university in California.
2. Know how to use academic resources provided by the college.
3. Understand the financial resources available to them to make degree completion accessible.
PROGRAMS AND SERVICES ASSESSMENT SCHEDULE
Cycle I / CommentsAssessment / Report & Discuss / Implement Changes
TRIO-DSPS / 13/SP / 13/FA / 14/SP / Completed
Cycle II / Comments
Assessment / Report & Discuss / Implement Changes
TRIO-DSPS / 14/FA / 15/SP / 15/FA
Cycle III / Comments
Assessment / Report & Discuss / Implement Changes
TRIO-DSPS / 16/SP / 16/FA / 17/SP
Cycle IV / Comments
Assessment / Report & Discuss / Implement Changes
TRIO-DSPS / 17/FA / 18/SP / 18/FA
Results of Assessment
STUDENT SUPPORT SERVICES
Assessment Report
Division / School / Student Affairs
Discipline or Program/Service / TRiO-DSPS
Course Title (if applicable) / N/A
Course Number (if applicable) / N/A
Assessment Leader(s) / Amanda Phillips
Assess Sem/Yr / SP 2013
Analyze, Report and Discuss Sem/Yr / FA 2013
Dialogue and Implement Changes Sem/Yr / SP 2014
Next Assessment Sem/Yr / FA 2014
1a) Student Service/ Learning Outcome(s)
SSOs/SLOs / TRiO-DSPS students will:
1. Understand the requirements to transfer to a public university in California.
2. Know how to use academic resources provided by the college.
3. Understand the financial resources available to them to make degree completion accessible.
1b) Program Outcome(s) (POs) aligned with course outcome. Select one or more from PO list below. / 2.1 Display three components of an effective self-advocate:
2.1.1 self knowledge.
2.1.2 define their own needs.
2.1.3 the ability to get what they need.
1c) Institutional Outcome(s) (IOs) aligned with course or program outcome. / 1. Personal and Professional Development
1. Self-evaluate knowledge, skills, and abilities.
2. Develop realistic goals.
3. Display habits of intellectual exploration, personal responsibility, and physical well being.
4. Demonstrate an understanding of ethical issues to make sound judgments and decisions.
5. Value diverse cultures and populations.
6. Value the feedback of others.
2) Identify Assessment Tool(s) to implement / A survey of potential resources available to TRiO-DSPS to assess their needs in specific areas.
3a) Expected level of achievement
(Refer to rubric)
3b) Actual results
/ 3a) This survey establishes the baseline from which achievement will be determined at a later time
3b) 47% indicate a need for guidance in selecting classes
65% would like assistance planning for graduation
61% say they have a lot of questions and are unsure of the process for transferring to a university
67% would like help applying to universities
39% have questions about applying for financial aid
47% are concerned that they won’t be able to afford college
35% often find themselves worrying about money
4) Explain how collected data was analyzed and evaluated. / This survey was distributes to program participants at the “Welcome Back” event at the beginning of the Spring 13 semester and also to every new participant brought into the program during the Spring 13 semester. There were a total of 51 responses and the answers regarding questions relating to Academic Assistance, Transfer Assistance and Financial Planning were tallied and simple percentages were recorded.
5) Identify gaps between expected and actual results. / As this is a baseline measurement, we did not have an expectation. Gaps will be identified at a later stage.
6) Document results and outline needed changes. / The program will offer services in order to meet these needs and then evaluate whether or not the students understand these issues after services have been rendered.
RESOURCES
Staffing for Program/Service: Include Funding Budget Level/Current Staffing Level
(source: Faculty/ Dir/Coord/Dean)
2013-14 Funding/Budget Level: Reflects a 5.23% reduction in funding
Salaries & Benefits / $159,652
Discretionary Costs / $ 42,379
Total Categorical/Restricted Funds / $202,031
Total General / Unrestricted Funds / $0
POSITION
Program Coordinator/Counselor
Counselor
Secretary
Instruction Support Specialist
Contracted Tutors and Presenters / STATUS
FT
PT
PT
PT
PT As-Needed / # IN POSITION
ONE
ONE
ONE
ONE
As-Needed / FUNDING
100%
100%
100%
100%
Facilities (source: Faculty/ Dir/Coord/Dean)
1. List of all facilities (Please indicate if any of these were added last year):
The TRIO - DSPS Program is located in the DSPS Center on the 1st floor in the Craven Student Services Center. TRIO - DSPS program staff shares the Center with the DSPS staff. TRiO-DSPS has one office for the coordinator, one shared office for the Counselor and DSPS staff, a receptionist station, one office cubicle and the TRiO-DSPS Resource Room located with the DSPS High Tech Center.
2. Assessment of adequacy of current facilities:
The current space provided is sufficient for program operations.
Equipment and Supplies (source: Faculty/ Dir/Coord/Dean)
All equipment and supplies (copier paper, printing cartridges, postage and general office supplies) are purchased through TRIO - DSPS DOE funds only.
The TRIO - DSPS Program utilizes the following equipment:
· 3 Dell monitors, hard drives and keyboards
· 2 All-in-One Computer/hard drive systems
· 2 Dell Latitude laptop
· 1 Alive Software and equipment system
· 1 HP Color Laser Jet CP 4525 Color Printer
· 1 Apple i-pad 2, wireless keyboard and adaptor
· 2 HP LaserJet PRO P1606DN
· 30 Asus laptops
· 20 Andrea USB headsets
· 2 My Passport Essential portable hard drives
· 3 Seagate Essential portable hard drives
· 38 Livescribe Pens
· 2 Microsoft Webcams
· 1 Blu-Ray player
· 1 Sony HandyCam Camera
· 1 NEC projector and screen
· 3 Cisco telephones
· 1 copier and fax machine
· 1 Cannon scanner
· 1 UBI-DUO WRITER
· 1 Desk and cabinet
· 1 Book Case
Summary - Narrative Interpretation (source: Faculty/Dir/Coord/Dean)
Funding/Budget
The TRIO-DSPS Coordinator/Counselor is responsible for the overall management of the program under the direction of the Dean of Student Support Programs and Services. The Coordinator also works in collaboration with the campus Business Office staff in all areas related to the funding from the Department of Education (DOE) to operate the TRIO-DSPS program. In addition, the Coordinator and the Dean are familiar with the distinctions between the Department of Education’s and the COD campus requirements to operate the TRIO-DSPS program.
COURSE INFORMATION
(Complete only if Applicable)
Course Level Assessment Completed (source: Faculty & OAC Coordinator) N/A
Changes Implemented as a Result of the Assessments (source: Faculty/Dir/Coord/Dean) N/A
Summary - Narrative Interpretation (source: Faculty/Dir/Coord/Dean) N/A
GOALS/ACHIEVEMENTS/CHALLENGES
Program/Service Goal Summary for year: 2013-14 (source: Faculty/Dir/Coord/Dean)
1. TRiO-DSPS will have a functioning resource room for student use. Met in 12-13 academic year.
2. TRiO-DSPS will provide comprehensive supplemental instruction in the areas of math and English in order to assist students in meeting their graduation and transfer requirements. Met – Instructional Support Specialist &Math Tutors provide tutoring 4 days/wk in the DSPS TRiO Resource Room.
Program/Service Achievements 2013-14 (source: Faculty/Dir/Coord/Dean)
· Operating TRiO-DSPS Resource Room attached to the High Tech Center that provides individual and group tutoring in the 5 hours per day, four days per week.
· Served 95 TRIO-DSPS students.
· Provided 1-B Priority Registration to all active (good standing) TRIO-DSPS students.
· Provided academic, financial aid, personal, career, and transfer counseling to student participants.
· Provided tutoring directly to the students through the Academic Skills Specialist and the Resource Room.
· Conducted various workshops (Time Management, Career, Financial Aid, Critical Thinking, MBTI) each semester.
· Introduced 2 career weeks which included visits to various cultural & work places where tours and career information where provided.
· Conducted campus visits to CSU San Marcos, UCR & CSUSB
· Celebrated 23 graduates
Program/Service Challenges (source: Faculty/Dir/Coord/Dean)
It continues to be difficult to keep an adjunct counselor. During the 13-14 academic year there was a vacancy in the counselor position for ¾ of the year. The program can only support this position at half-time status. Staff will likely continue to turn over as they are recruited into full-time jobs.
The program budget was cut 5.23% for the 13-14 year. This is in addition to the 3.1% cut realized in the 11-12 and 12-13. At the same time, the campus approved a 3% increase in salaries for all employees.
Program/Service Objectives/Goals for 2014-15 (source: Faculty/Dir/Coord/Dean)
1. Program will meet all student success goals listed in the grant with relation to retention, good academic standing, graduation and transfer.
2. Program will improve service delivery to participants. (measured by percentage of participation in each service compared to previous year)
Program/Service Objectives/Goals for 2015-16 (source: Faculty/Dir/Coord/Dean)
1. Program will meet all student success goals listed in the grant with relation to retention, good academic standing, graduation and transfer.
2. Program will include service delivery of “non-cognitive” factors affecting students.
1
PROGRAM REVIEW UPDATE ADDENDUM
Program Name: _TRiO-DSPS______
1. Staff Needs
NEW OR REPLACEMENT STAFF (Administrator, Faculty or Classified)[1]
List Staff Positions Needed for the upcoming Academic YearPlease justify and explain each faculty request based on rubric criteria for your college. Place titles on list in order (rank) or importance. / Indicate (N) = New or (R) = Replacement / Annual TCP*
1. N/A
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* TCP = “Total Cost of Position” for one year is the cost of an average salary plus benefits for an individual. New positions (not replacement positions) also require space and equipment. Please speak with your college Business Officer to obtain accurate cost estimates. Please be sure to add related office space, equipment and other needs for new positions to the appropriate form and mention the link to the position. Please complete this form for “New” Classified Staff only. All replacement staff must be filled per Article I, Section C of the California School Employees Association (CSEA) contract.
Program Name: __TRiO-DSPS______
2. Equipment (excluding technology) Needs Not Covered by Current Budget[2]
List Equipment or Equipment Repair Needed for the upcoming academic yearPlease list/summarize the needs of your unit on your college below. Please be as specific and as brief as possible. Place items on list in order (rank) or importance. / *Indicate whether Equipment is for (I) = Instructional or (N) = Non-Instructional purposes / Annual TCO**
Cost per item / Number Requested / Total Cost of Request
1. N/A
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* Instructional Equipment is defined as equipment purchased for instructional activities involving presentation and/or hands-on experience to enhance student learning and skills development (i.e. desk for student or faculty use).