Parents Attendees:Chris Robinson, Josée Valiquette, Jennifer Eyre, Wayne Eyre, Tanya Fata, Carolyn Jones, David Smith, Isabelle Hélie, Shannon Voik,Leila Flowers.
StaffAttendees: Capt. Hattie
Regrets: Amanda Bone, Tara Gauthier Minutes taken by: Isabelle Helie
Meeting – May11, 2016
Item / Description / Discussion / Action1. / Call to Order / Meeting called to order 6:20 pm
2. / Approve
Minutes
Approve
Agenda / Approval of minutes of April 13, 2016
Wayne Eyre; Mountain Coop, give 15% - should make sure we use the discount.
Approval of agenda / Motioned: Shannon
Moved: Chris R.
Seconded: Jennifer
All in Favor
Motioned: Isabelle
Moved: Josée
Seconded: Tanya
All in Favor
3. / Old Business / Budget Update –A
i-ACR refreshments – J. Eyre– some option was brought up – DECISION pick up trays of food at Costco – Cost ;400$ JOSEE – order tray and cake with picture of the ARMY CADET – Don’t forget; napkin, knife, spatula, garbage bags
ii-CAMERA for Corp. At this point no need to buy a camera, Capt. Hattie use her for all event. Leila brought idea for next year; 7$to 10$ system to be help the kids to make their own Yearbook, very easy to use, did not have the name of the application.
iii-Update shooting – camping supplier purchase – Capt. Hattie, no shooting jacket yet , tents order but yet to come
B.Other Fun activity for last parade night (June 8) – Carolyn J. – the group agreed that bowling with pizza and pop would be the best option. 400$
Corp. report
Until Sept. to move, will maybe need help to move, Should ask cadets to help.
i-FTX 29-31, not join to other corp. When well, no complaint.
ii-FUN DAY 7thwhen well, 27 cadets.
iii-Upcoming ACR – June 1st - Trophy to pay – Coins also to pay, invoice will be send to Tara. Invitation send to Cadets, serve light snacks – Will need parents to help. Table to be set for Food – Trophy – Stars level. Could have the food on one side? Use half the hall? Capt. Hattie will see in person.
C. Vulnerable Sector Checks – Josée
Still wanting everyone involved with cadets to get this done. Josée is in the process of sending some in. Josée is also going to send out a letter recommending parents to do this. Capt. Hattie advises that copies would go to cadets as fan-out that evening?
Chris application again, Delay 1 month, no cost and last for 5 year.
D. New Parade Location – C. Robinson and J. Valiquette
iv-TASK: Josée make change to the letter and Cpt. Hattie sign.
E.Apparel – Tara – Need a better resolution of the logo for better quality – Provided by Jennifer Eyre
Ball caps with logo for all cadets and staff will be ready prior to FTX and distributed then.
Items (pants & hoodies) will be available for cadets to purchase via “Source for Sport” website soon. Samples for size will be brought to parade night for cadets to try on.
TASK: Tara to bring samples.
JOSÉE will follow up with Tara – Check the minimum quantity to place an order and closing time***
F. Non Profit paperwork and By-laws – Josée Valiquette
To work on with Chris Robinson
None Profit number, have to get more information from the Corp.
Casino; League already are sharing funds from theirs. Do we want to have one? Do we have enough volunteer?
G. Advertisement for recruitment Sept – Josée Valiquette
League have money for us to advertise (W. Eyre) - to print in the gazette
Leila; should print flyers to bring at schools for theirs bulletin Board (St. Albert and West Edmonton schools)
TASK; Josée contact publicity League web contact
Print flyers to distribute to schools
Leila- Edmonton schools
Chris; Cath. Schools
Isabelle; Publics Schools
Also include a note; Please add this flyers to your Bulletin Board
H. Website – Tara Gauthier (absent)
The website has had some recent updates but we are still looking at more ways to improve the site. We are looking at hiring a student to design a new site, talking with our current provider about ways to improve site, or possibly changing to a new provider.
Putting the link to the league site on our website to encourage the kids to participate in league sponsored activities.
TASK: Tara to look into this
Do we have by-laws? Do we have any by-laws that are currently in place or is this something we need to look at creating? Josée was going to look into this.
Not done, to complete
TASK: Josée to follow-up
To be clean, to many spams
To be follow
4. / New Business /
- Budget
Regular account; 22 325.10$
Tara will re-negotiate the fees (35$ for 1 month and 2 cheques) should be able to lower our monthly fee.
Saving account; 7 772.46$ minus camping and shooting apparels
TASKS; Tara should negotiate our fees and terms with our Bank, and even change our Bank if we could save money.
ii-Fundraising & Grant Application
nothing, no needs at this point
Advertisements for recruitment - Josee
More advertising funds to attract more cadets for next year.
Options such as:
- “Digital Sign” could be used. (Two on St. Albert Trail)
- “Board Sign” could also be used such as the election signs.
b. League Report – Wayne Eyre - the league meeting on April 30th with Chris Robinson you will be replacing Wayne next year.
TASK: attached document – League meeting April 30th
Next meeting; June 25, Chris will attend, Wayne not certain.
Update web site address –phone
Funds for rent and storage
We could use funds for activity with our cadet, need to submit the receipt
Cpt Hattie; Send receipts to the League
c. AGM for next year
Task; Josée adv. 4 weeks before the AGM and posting of available position
Date; Second night of parade in September 2016 / Motioned: Capt. Hattie
Moved: Josée
Seconded: Isabelle
All in Favor
5. / Other topics / Next Wednesday – service dogs will be at our Parade, thanks to Carolyn.
Other Fun activity for last parade night (June 8) – Carolyn J. – the group agreed that bowling with pizza and pop would be the best option. 400$
6. / Round Table / Cpt. Hattie – 1 new cadet from Fort McMurray
Adjournment ofMeeting 7:550PM
Next meeting: September ?, 2016 @ 6:20 PM / Motioned: Isabelle
Moved: Tanya
Seconded: Josée
All in Favor
Minutes typed by Isabelle Hélie
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