COLLEGE OF FINE ARTS

PROFESSIONAL TRAVEL FUND GUIDELINES

Full-time Group I, Group II (see specifications below) and Group IV faculty in the College of Fine Arts are eligible to apply for support. Up to $500 for domestic travel and up to $700 for international travel is supported for Group I and Group IV faculty.

Because external presentation of creative activity and research is essential for professional growth and development of Group I and Group IV faculty, and is considered a contribution to the discipline, the following activities are eligible for funding: the presentation of papers, workshops, exhibitions, shows, recitals, performances, and similar activities where the faculty member is directly invited to participate.

Proposals may include requests for travel funds, room/board current within university guidelines, and supplies. (Please refer to OU Travel Reimbursement Policy 41.121)

Projects that have been designated for honorarium support or commissions, free-lance projects, University Faculty Fellowships, leaves of absence, attending (not presenting) conferences or workshops, or projects fulfilling requirements for advanced degrees are ineligible for funding. School Directors are excluded as well for this award.

All projects must be pre-approved for funding. School Director support is required. Evidence of conference acceptance, exhibit or performance invitation, or other appropriate documentation is required to be attached to this proposal. Please note that no applications will be accepted after the travel dates have already been completed. Due to budget constraints, faculty are eligible to receive this award only once per academic year.

Group II faculty/instructorsin the College of Fine Arts are eligible to apply for this support as well. Guidelines and procedures are the same as for Group I/IV travel, except that the professional trip is for professional development and may not support creative activity or research. Travel proposal must demonstrate how the experience will contribute to keeping the Group II faculty member current in his/her field, and contribute to his/her development in the scholarship of teaching and learning. Up to $500 for domestic travel; up to $700 for international travel in exceptional circumstances.

PROCEDURE:

1.Faculty member makes a written request to school director. Proposals must include invitation documentation and projected budget. A Form is available for this request.

2.School Director provides cover letter including dollar amount of school's support and forwards letter of support and faculty proposal to Dean's office.

3.Upon approval from the Dean's office, the school Director will be notified in writing of decision and, if approved, dollar amount of college support.

4.Following completion of the project, the faculty member is expected to provide, in writing to the Dean's office, a summary of the completed project in a timely manner. Please note that no further awards will be approved for the recipient until this summary is received.

College of Fine Arts

Professional Travel Fund

Application

Name: ______Date: ______

Position: ______School of: ______

Please include copy of professional invitation and/or other documentation of event as appropriate.

Project Title and Description:

Objectives:

Outcome: What are the anticipated results of this project?

Timeline: Anticipated date of completion (start to finish).

Projected Budget:

2015.09.09

Expenses
Amount / Category
$0 / Transportation: airfare (if mileage enter current rate and miles: $ @ miles
$0 / Lodging: nights @ $
$0 / Food: days per diem @ $
$0 / Registration
$0 / Other (explain):
$0 / Total Expenses
Income and Projected Funding (include all sources, including personal funds)
$0 / CoFA Professional Travel Fund (current request)
$0 / School or Division Travel Funds
$0 / Personal Funds
$0
$0
$0
$0 / Total Income and Projected Funding (must be same amount as Total Expenses above)

List funding for internal and external awards for which you have applied (and received) in the last four years.

______

This section to be completed by School Director.

1) Please comment on the applicant’s ability to fulfill his/her proposal. 2) What has resulted from previous School/College assistance to this faculty member in the past four years?

______

DirectorAmount of School Support

______

Date

______

This section to be completed by Dean.

______Approved |___| Denied |___|

Dean

______

DateAmount of College Support

2015.09.09