Professional Chapters Council Meeting
July 15 – 17, 2011
Action Item Recap
Membership
Action / Responsible / Timeline / NotesReach out to six prospective Central Illinois volunteers to determine their willingness / ability to turn the chapter around / Jessica & Megan / In July / Will give short window for response (maximum two weeks) and short timeline for turnaround (up to three months)
Try to connect with the Tulsa Chapter one last time. / Brian / In July
Connect Southwest Florida leaders with Past President of Jacksonville for resources and support / Amy & Megan / In July
Create and track tailored, time-bound plans to improve (or close) intervention chapters. / Megan / Ongoing / Process will be led by IH, supported by PCC with mentorship from national volunteers
Send suggestions of leaders to invite for task forces to liaisons, including:
- Chapter Technology;
- Awards-in-a-Box; and
- Chapter Resources / Best Practices.
Create guiding documents for a Chapter Resources / Best Practices Task Force and send to Carol / Megan. / Pat Frew / By Sept. 1
With suggestions from the PCC, recruit members for the Chapter Resources / Best Practices Task Force and create a schedule for engagement with the committee. / Carol & Megan / By October PCC meeting
Professional Chapters Council Meeting
July 15 – 17, 2011
Action Item Recap (cont.)
Programming
Action / Responsible / Timeline / NotesCompare the years marketing experience for LS09 attendees with the LS11 figures, and share with LS12 Chairs. / Christine / By July 29
Finish goal setting for Regional Retreats and send to Stacy. / Pat / By Aug. 1
Finish goal setting for Leadership Summit and send to Stacy. / Lori & Tim / By Aug. 1
Review 2011 Regional Retreat survey results to determine how well received the case studies were. / Pat / By Sept. 1
Solicit PCC opinions regarding regional retreat assignments and propose a schedule. / Pat / Prior to October PCC meeting
Determine board member attendance at regional retreats and opportunities for additional involvement based on board member preferences, such as speaking engagements at local chapter events, participation in board mixers and others. / Megan & Pat / By October PCC meeting
Prepare proposed agenda for review by PCC at the October meeting. / Lori & Tim / By the October PCC meeting
Look into facilitation training for Leadership Summit and Regional Retreat speakers / Carol & Megan / By the October PCC meeting
Create communications templates for use by host chapters. / Pat & Megan / By Nov. 1
Develop a more concrete process for selecting and confirming next year’s host chapters. / Pat & Megan / By Jan. 1
Professional Chapters Council Meeting
July 15 – 17, 2011
Action Item Recap (cont.)
Global Expansion / Board-in-a-Box / Leadership Skills Building / PCM / Other
Action / Responsible / Timeline / NotesAdd select members to the Mexico Task Force based on their experience/expertise, and set up sub-committees as needed. / Jessica & Christine / Ongoing
Produce a draft entry plan for AMA to Mexico for review by the PCC / Jessica & Christine / By the October PCC meeting
Determine when and how chapter leaders should be updated about AMA’s global expansion initiatives / Jessica & Christine / By the October PCC meeting
Finalize the entry plan for Mexico, and provide chapters with an update at Regional Retreats. / Jessica & Christine / By Regional Retreats.
Convene a meeting with Karen S, Christine and Amy F. to determine steps to completion and timeline for BiB, including:
- Content outline
- Content creation / editing
- Design / layout
- Production / printing
- Distribution / Introduction to chapter leaders
- Updating of CEAs
- Re-org, supplementing of /cr
- Process documentation
Identify primary project liaison, and obtain remaining training modules from Jennie McConagha for Leadership Skill Building and begin process of customizing for delivery to chapter leaders. / Karen A. + Tim, Lori & Pat + Christine & Amy / Provide update on next versions at October meeting
Begin exploring content partners for leadership development for chapter leaders. / Carol / Report progress at midyear; Consider more formally after LS12
Survey/measure the roll-out of Leadership Skill Building components at Regional Retreats/Leadership Summit.
/ Pat, Lori & Tim / Regional Retreats and LS12
Determine if PCM credits could be earned for attending Leadership Skills Building. / Carol / Provide update at October PCC meeting
Determine status of the PCM and opportunities to engage perspective of professional members / chapters (via the PCC) / Carol / Provide update at October PCC meeting
Determine interest and opportunity in having a professional chapter presence at the Collegiate Conference as a speaker, in a booth or through other means. / Carol and Megan / Brian as consult / Provide update at October PCC meeting
Determine what you’ll need from the membership team over the course of the next three months and send requests to Amy by August 1. / All PCC
Professional Chapters Council Meeting
July 15 – 17, 2011
Action Item Recap (cont.)
Empowering Chapters
Action / Responsible / Timeline / NotesSend “Leader Shape” documents that provide guidance to for task forces to PCC. / Jessica / By July 22
Evaluate the scorecards used by successful chapters, compare them to CEA questions and produce a simple spreadsheet that tracks KPIs for CEA entries. / Megan / By the October PCC meeting
Explore the ability to provide accounting software identified by AMA’s CFO as best-suited for chapters for free (or at a discount), customize it with pre-programmed reports appropriate for AMA and provide ongoing training to chapter leaders in using it (via webinar, podcasts, etc.). / Carol & Megan (with Beth Taylor) / Provide update at October PCC meeting; determine more specific timeline after that meeting
Recruit a national volunteer to serve as a centralized resource for speaker recommendations for chapters (reporting to professional development or marketing departments). / Carol & Megan with suggestions from PCC / Provide update at October PCC meeting
Create a guiding document for the Chapter Technology Task Force regarding roles, responsibilities, scope, members and other parameters. / Brian & Tim / Send to Carol and Megan by the end of July
With suggestions from the PCC, recruit members for the Chapter Technology Task Force and create a schedule for engagement with the committee. / Carol & Megan / Before the October meeting
Send Christine notes from the Awards Brainstorming session at the Oct. 2010 PCC meeting. / Megan / By July 22
Create a guiding document to direct the work of the Awards-in-a-Box Task Force. / Christine / Pending availability, by October meeting
With input from the PCC, recruiting members for the Awards-in-a-Box Task Force and create a schedule for engagement with the committee. / Christine / Spring 2012
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