Procurement No:< Insert Number>- Title: <Insert Title As Mentioned in Section II.1

Procurement No:<insert number>- Title: <insert title as mentioned in section II.1

TENDER DOSSIER
“ PRICE QUOTATION PROCEDURE”
[ SUPPLY/SERVICES]
LOW VALUES
insert date
Date of preparation of the Tender Dossier :
Procurement No[1] / / / / / / /
Title: <insert title of the procurement activity, as in paragraph II.1 of part A>
THIS TENDER DOSSIER IS COMPOSED OF THREE PARTS:
Part A: Informationto tenderers containing instructions how to prepare
quotation;
-Part B: Draft Contract containing the contractual conditions which must b
accepted by the tenderer awarded the contract; and
Part C: the Tender Form, i.e. the documents which must be submitted by
tenderers.
According to section 35 of Law no. 02/L-99, Law on Public procurement in Kosovo as amended by Regulation no. 2007/20

[[STANDARD TENDER DOSSIER FOR PRICE QUOTATION PROCEDURE

SUPPLY/SERVICES

LOW VALUES]

request for price quotation

Place and date

< Name and address of potential tenderer >

Our ref.: < procurement reference >

Dear [Mr/Ms] <Name of contact>

Title: insert title of the procurement activity as in section II.1 of this tender dossier

You are invited to submit your price quotation for the [supplies] [services] as set in the attached Tender Dossier, Section II.

Any resulting contract is funded by the Kosovo Consolidated Budget in Euro.

Your quotation in the required format (Price Quotation Form) should be addressed and submitted together with the other required documents as per Section IV of the Tender Dossier.

You are expected to examine carefully all parts and sections of the Tender Dossier and its annexes and to comply with all requirements, specifications and conditions contained therein

We, as Contracting Authority, will not accept any reservation.

No costs incurred by you in preparing and submitting the price quotation will be reimbursed.

We look forward to receiving your price quotation.

Should you need additional or clarifying information in order to prepare and submit your price quotation, please, proceed as described in Section IV.1 of the Tender Dossier.

If you decide not to submit a price quotation, we would be grateful if you could inform us in writing, stating the reasons for your decision.

Yours sincerely,

Name and first name:______

Signature:______

TABLE OF CONTENT

A.Informations to tenderers...... 4

section I contracting authority identification...... 4

I.1 OFFICIAL NAME AND ADDRESS OF THE CONTRACTING AUTHORITY...... 4

SECTIONII OBJECT OF THE CONTRACT, CONTRACT CONDITIONS...... 4

II.1) TITLE OF THE CONTRACT...... 4

II.2.1) Clasification of Common Procurement Vocabulary (CPV)...... ……...4

II.2.2) Material terms and Conditions, nature, scope, quantity [as appropriate]...... 5

II.2.4) Mandatory technical specifications………………………………………………………………..……5

II.3) DELIVERY REQUIREMENTS...... 5

II.3.2) PLACE(S) FOR DELIVERY of [SUPPLIES] [SERVICES]...... 5

II.4) WARRANTY REQUIREMENT...... 5

II.5) CONDITIONS OF PERFORMANCE...... 5

II.6) [OTHER CONTRACT CONDITIONS]...... 5

section III REQUIREMENTS TO SUBMITING ECONOMIC OPERATORS...... 5

III.1) SELECTION CRITERIA…………………………………………………………………………………………5

III.1.2) ELIGIBILITY OF ECONOMIC OPERATORS...... 5

III.2) PROFESSIONAL SUITABILITY REQUIREMENTS (according to section 62 of the law)...... 7

III.3) OTHER QUALIFICATION REQUIREMENTS (according to section 63 and 64 of the law)...... 7

PRICE QUOTATION REQUIREMENTS....... 7

SECTION IV ADDITIIONAL INFORMATION, TENDERING REQUIREMENT, TENDER OPENING….....7

IV.1) TIME LIMIT FOR REQUEST OF ADDITIONAL CLARIFYING INFORMATION...... 8

IV.2) TIME LIMIT AND PLACE FOR SUBMISSION OF PRICE QUOTATION...... 8

IV.3) CURRENCY PRICE CALCULATION………………………………………………………….………..8

IV.4) PRICE QUOTATION FORM. LIST OF REQUIRED DOCUMENTS...... 8

IV.5) PRICE QUOTATION VALIDITY PERIOD...... 9

section V CONTRACT Award Criteria –PRICE QUOTATION EVALUATION...... 9

V.1) CONTRACT AWARD CRITERIA...... 9

V.2) PRICE QUOTATION EVALUATION...... 9

V.2.1) CORRECTION OF ARITHMETICAL ERROR...... 9

SECTIONII COMPLAINTS...... 10

VI.2) TIME LIMIT FOR SUBMISION OFTHE COMPLAINT TO THE PRB...... 10

sectionVIII Attachments:...... 11

ANnex 1.MANDATORY TECHNICAL SPECIFICATIONS...... 12

ANnex 2.ELIGIBILITY REQUIREMENTS DECLARATION UNDER OATH...... 13

ANnex 3.REQUEST FOR ADDITIONAL INFORMATION...... 15

ANNEX 4. CONTRACT AWARD CRITERIA(most economically advantageous tender...... 16

B DRAFT CONTRACT...... 17

C.TENDER FORM FOR CONTRACT [SUPPLIES] [SERVICES]...... 20

1.LIST OF REQUIRED DOCUMENTS ...... 21

2. PRICE SPECIFICATION……………………………………………………………………………22

PART A: INFORMATION FOR TENDERERS

In this entire tender dossier you are referred as the “economic operator” or the “tenderer”.

The issuer of this tender dossier is referred to as the “contracting authority

The legal basis of this Price quotation procedure is the Law on Public Procurement in Kosovo, Law No. 02/l-99, as amended by Regulation No.2007/20 that has entered into force on 6 June 2007,(further in the text: Law).

Economic operators, who want to submit a price quotation as well as the contracting authority, shall respect the requirements flowing from the Law and Public Procurement Regulation issued on its basis. Economic operators, who want to submit a tender, are expected to examine carefully all sections of this tender dossier and its annexes and to comply with all requirements, specifications and conditions contained therein.

You must quote all items specified in this Tender Dossier.You must offer a fixed price of full amount in Euro, including all taxes and applicable obligations and any other charge or transportation tax, insurance, installation other charges or other taxes.

Price quotation will be evaluated for all items together and the contract will be awarded to the economic operator submitting the best tender in accordance with contract award criteria that are foreseen in the Tender Dossier, section V.1).

No modification will be accepted by the Contracting Authority.

Failure to submit a price quotation to the contracting authority within the deadline specified in section IV.2 of this Tender Dossier and/or is not in compliance to all requirements set in this tender dossier shall be rejected and shall be considered as “irresponsive tender”.

In submitting a tender, the tenderer accepts in full and without restriction the special and general conditions governing this contract as the sole basis of this tendering procedure, whatever his or her own conditions of sale may be, which he/she hereby waives.

All costs associated with the preparation and submission of a tender shall be born by the tenderer, and no liability shall be incurred by the contracting authority in case the procedure is cancelled.

SECTION I CONTRACTING AUTHORITY IDENTIFICATION

I.1) OFFICIAL NAME AND ADDRESS OF THE CONTRACTING AUTHORITY (CA)

Name of CA: / Name of CA
Address of CA: / CA address
Electronic address: / < / CA city postal code: / Postal code:<CA city postal code
Contact person: / E-mail: / E-mail: <email of contact person>
Telephone / CA telephone / Fax: / Fax: <CA fax>

(price quotation shall be submitted in the address of the contracting authority as above.)

SECTION ii OBJECT OF THE CONTRACT

II.1 CONTRACT TITLE

<Insert the title you are giving to this procurement activity

II.2) DESCRIPTION OF THE OBJECT OF THE CONTRACT

II.2.1) Classification of Common Procurement Vocabulary (CPV):

⁭⁭.⁭⁭.⁭⁭.⁭⁭-⁭

II.2.2) Material terms and conditions, nature, scope, quantity [as appropriate].

II.2.3) The object of the contract is the [delivery], [installation], [maintenance], and [after-sales service] by the supplying economic operator of the following goods and services:

Lot / Description / Scope / Quantity
1
2
The Economic Operator shall submit a price quotation for all items.

II.2.4)Mandatory technical specification

The[supplies] [services] must fully comply with the technical specifications set out in the tender dossier,as follows:

<state technical specifications or refer to Annex2

II.3) DELIVERY REQUIREMENTS

II.3.1) Place[s] for [delivery of supplies] [services]:

<enter the place(s); if place differs by item, specify clearly for each item the place of delivery

II.3.2) Time limits for [delivery or start and/or completion] of the contract:

II.4 WARRANTY REQUIREMENTS

[Supplies offered shall be covered by the economic operator’s/manufacturer’s warranty for at least 12 months from the date of delivery to the Contracting Authority] - [or enter other warranty conditions]

II.3) CONDITIONS OF PERFORMANCE

[The Contracting Authority may cancel the Purchase Order if the economic operator fails to deliver the supplies/services in accordance with the requirements and conditions specified in Section II of this Tender Dossier, in spite of a 21 day notice given by the Contracting Authority, without incurring any liability to the economic operator] - [or enter other performance conditions]

II.4)OTHER CONTRACT CONDITIONS]

[as appropriate]

SECTION IIIREQUIREMENTS TO ECONOMIC OPERATORS WHO WANT TO SUBMIT A PRICE QUOTATION

III.1) ELIGIBILITY REQUIREMENTS

III.1.2) Economic Operator’sEligibility of (according to Section 61 of Law No. 2003/17):

An economic operator shall not be eligible to participate in a procurement activity or in the performance of any public contract if such economic operator, or any employee, executive, manager or director thereof:

a)participated in the preparation of the concerned contract notice or tender dossier, or any part thereof, being used by the concerned contracting authority; or

b)received assistance in preparation of its tender or requests to participate from a person or undertaking who or that participated in the preparation of the concerned contract notice or tender dossier, or any part thereof.

An economic operator shall not be eligible to participate in a procurement activity or in the performance of any public contract if such economic operator, or any executive, manager or director thereof, has, in the past ten years:

a)been determined by a court of competentjurisdiction to have committed a criminal or civil offence involving corrupt practices, money laundering, bribery, kickbacks or activities described, or similar to those described, in Section 117.1 of Law No. 2003/17, under the laws or regulations applicable in Kosovo or any country, or under international treaties or conventions;

b)been declared ineligible, by reason of conduct such as that described above, by any bank, institution or organization providing funds for general development, public investment or reconstruction;

c)been determined by a court of competent jurisdiction to have committed a serious offence by participating in the activities of a criminal organization, defined as a structured association established over a period of time and operating in a concerted manner to achieve financial gain through activities that are criminal or otherwise illegal where they take place; or

d)been determined by a court of competent jurisdiction to have committed an act of fraud or an act equivalent to fraud;

e)been determined to have engaged in unprofessional conduct by a court of competent jurisdiction, administrative agency or organization responsible for enforcing standards of professional conduct; or

f)been determined by the Procurement Review Bodyor by any court of competent jurisdiction to have made misrepresentations to the public authority in Kosovo or elsewhere.

An economic operator shall not be eligible to participate in a procurement activity or in the performance of any public contract if such economic operator:

a)Has, in the past two years, been adjudged to be bankrupt or insolvent by a court of competent jurisdiction or is currently the subject of proceedings: (i) for a declaration of bankruptcy, (ii) for an order for compulsory winding up or administration by the court or (iii) any other similar proceedings under the law of Kosovo or any other jurisdiction;

b)Is being wound up or administered, or its affairs are being wound up or administered, by a court of competent jurisdiction;

c)Currently has in place an agreement or arrangement with its creditors providing for extended or reduced terms of payment if such terms were agreed to by such creditors because the economic operator had previously been unable to satisfy its obligations as they came due;

d)Is in any situation analogous to a, b or c above arising from a similar procedure under the laws of its place of establishment or of a place where it conducts business;

e)Is currently the subject of a judicial or administrative order suspending or reducing payments by or to such economic operator and resulting in the total or partial loss of the economic operator’s right to administer and/or dispose of its property;

f)Is currently the subject of legal or administrative proceedings that may result in a judicial or administrative order suspending or reducing payments by or to such economic operator if such proceedings may also result in the economic operator being adjudged bankrupt or insolvent;

g)Has, in the past three years, been adjudged by a court of competent jurisdiction to have seriously breached a contract with any public entity, public authority or public undertaking in Kosovo or elsewhere;

h)Is currently delinquent for more than thirty (30) days in the payment of any social security contributions in Kosovo or the economic operator’s country of establishment; or is delinquent in the payment of any amount owned to a public service operator in Kosovo for water, electricity, gas or heat;

i)Is currently delinquent in the payment of taxes in Kosovo or the economic operator’s country of establishment; or

j)Has not yet complied with an order issued by the Procurement Review Body or a review panel.

k)Has a place of business in Kosovo but do not/does not have a current or valid certificate of registration issued by the Kosovo Registry of Business Organizations and Trade Names.

Time limits set in this section, are related to the period that immediately precede publication date of the contract notice or, in case of the negotiated procedure without the publication of the contract notice , invitation for participation or tendering.

4. In order to prove that the economic operator is eligible to participate in the procurement procedure the economic operator should submit the following documentary evidence:

a)for situations referred to point 1 a) the b) and a written declaration signed by the tenderer of the form attached in ANNEX 2.

b)for situations referred to point 2 items a), c), d) and point 3 items a), b) and d), a proof issued by a competent judicial or administrative authority of the tenderer’s country of establishment

c)for situation referred to in point 3. h) and k) a certificate issued by the competent authority or public operator attesting that such situation does not exist. Proofs regarding the point 3 h) and k) can be requested by the candidate or the tenderer whom contracting authority intends to award the contract. These documents must be submitted by the candidate or the tenderer prior to the contract award. Failure to submit such documents, the contract will not be awarded to him.

d)for situation referred to in point 3 .i) a proof issued by Tax administration of place of establishment of economic operator, that the mentioned economic operator is not delinquent in the payment of taxes at least until the last quarter of the year [prior to the publication date of Contract Notice], [prior to the date of submission of invitation to participate or tendering.

As regards all other provisions set forth in Section 61 of the Law as well as in case where the issue of documents and certificates referred to above is not obtainable for objective reasons, or where these documents do not cover all cases for which the evidence has been produced, a declaration under oath made by the tenderer may be accepted as sufficient evidence.

III.2) Professional suitability requirements (according to Section 62 of the Law):

In order to prove that the economic operator is suitable, shall submit the registration as economic operator in professional, commercial and/or corporate register in economic operator’s country of establishment.
[If the object of procurement activity is a public contract involving the provision of professional services, and if such services are of a type that may only be provided by a tenderer holding an authorization or a licence from a public authority or having in a particular organization] a copy of certificate, confirmed with the signature of the tenderer, from the competent administrative body responsible for attesting professional suitability or licences.

Following documentary evidence:

[Insert evidences:]

III.3) OTHER QUALIFICATION REQUIREMENTS (according to Sections 63 and 64 of Law, if applicable)]:

[[State any qualification requirements concerning economic or financial standing]

[State any qualification requirements concerning technical and/or professional capability]

In all cases, when you submit your quotation, it will be considered that you have acknowledged the possibility of criminal and civil sanctions, penalties and damages if you intentionally or negligently submit any document, declaration or statementthat contain materially false or misleading information.

price quotation requirements

No negotiations between the contracting authority and the economic operators may take place on any material term or aspect of a price quotation, neither prior to, nor after the submission of the price quotations.

SECTION IV additional information

IV.1) TIME LIMIT FOR REQUESTS OF ADDITIONAL OR CLARIFYING INFORMATION

Economic operators may make a written request to the contracting authority for additional or clarifying information which is believed needed to prepare or submit a responsive price quotation. Such request must be received by the contracting authority, according to Section 51.1 of Law, at the latest on:

Date: insert date

Such a request may be made by use of the request form (Annex 3), and submitted to the contracting authority by electronic means, letter or fax.

Any clarification of the tender dossier will be communicated simultaneously in writing to all the tenderers.

IV.2)TIME LIMIT AND PLACE FOR SUBMISSION OF PRICE QUOTATIONS

Price quotations shall be received by the contracting authority at the latest:

Date: / (dd/mm/yyyy)> / Time: / insert time / Place: / insert place as declared in S. II.3.1

A price quotation that has been submitted after the deadline for the submission of price quotations as stated above in this Section IV.2), will immediately be returned, unopened, to the economic operator.

Economic operators may submit only one price quotation and may not make any alterations to a submitted price quotation.

IV.3)CURRENCY. PRICE CALCULATION

All prices specified in price quotations shall be stated in Euro (€) and shall include all taxes, duties and other applicable obligations.

IV.4)PRICE QUOTATION FORM. LIST OF REQUIRED DOCUMENTS

Price quotations shall be worked out by use of the price quotation form of price quotation in part C of this Tender Dossier.

The price quotation to be submitted consists of the filled in and signed price quotation form together with the other required documents, duly filled in and signed.

A list of the required documents is attached in point 1, of the Formof submission of Quotation which you can find in part Cof this tender dossier. . All required documents must be provided, duly filled in and signed, in order to constitute a valid price quotation.

Quotations should be in compliance to the following requirements:

(i)All quotations must be submitted in one original, placed in one separate envelope marked “Original”, and <insert number> copies signed in the same way as the original and placed each one in separate envelopes marked “Copy”. The tenderer shall quote the Procurement Number (see first page of this tender dossier) and name and address of the economic operator on the front page of each one of the envelopes. The envelopes shall then be sealed in an outer envelope bearing only:

Procurement No:&lt; Insert Number&gt;- Title: &lt;Insert Title As Mentioned in Section II.1