Overview of the Online Foster Care Eligibility Handbook

Procedural Guide Number / Name of Procedural Guide / Cross Reference to Other Foster Care or CWS Procedural Guide(s) / Title of Sub Section / Page Number
E020-0100 / Eligibility Activity /
  • General Responsibility Overview
/ 1
  • Adoptions
/ 2
  • Appeals and State Hearing
  • Appeals Hearing Specialist
  • Liaison Eligibility Worker
/ 2
  • Approved/Redetermination
/ 2 – 3
  • Child Support Reimbursement
/ 3 – 4
  • Emergency Assistance Program
/ 4 – 5
  • General Relief Ineligible to AFDC-FC
/ 5
  • Initial Determination
/ 5 – 6
  • IntercountyTransfer (ICT)
/ 6
  • Kin-GAP (Kinship Guardianship Assistance Payment) Program
/ 6 – 7
  • Medi-Cal Programs
/ 7
  • Medi-Cal Assistance Only (MAO)
/ 7 – 8
  • Payment Resolution
/ 8
  • Probation Foster Care
/ 8
  • PRUCOL (Permanent Residence Under Color of Law)
/ 8 – 9
  • SSI Unit
/ 9
  • Technical Assistant Eligibility Worker (TA/EW)
/ 9 – 10
  • Voluntary Placement
/ 10
  • Wrap Around Services
/ 10
E020-0500 / Foster Care Eligibility General Requirements / Related Foster Care Procedural Guides:
  • E030-0510 - Initial Determination for Financial Participation
  • E030-0520 - Redetermination of AFDC-FC Eligibility

Related CWS Procedural Guides:
  • 0900-503.10 –Back to School Clothing Allowance
  • 0900-506-10 – Clothing Allowances
  • 0900-511.11 Clothing Allowance Rates
  • 0900-513.10 – Funeral, Burial & Cremation Costs
  • 1200-500.10 – Vital Records
/
  • Age/Identity
/ 2 - 6
  • Child Support
/ 6 – 8
  • Citizenship/Alienage
/ 8 - 10
  • Deprivation
/ 10 – 15
  • Eligible/Licensed Payee
/ 15 – 18
  • Income/Property
/ 18 – 21
  • Legal Authority for Placement
/ 21 – 22
  • School Attendance/Training
/ 22 – 24
  • Social Security Number
/ 24 – 25
  • Special Needs of Clothing and Funeral Expenses
/ 26
E020-0510 / Eligibility Determination for Financial Participation
  • Title IV-A Emergency Assistance Program
/ 2
  • Title IV-D Child Support Enforcement Program
/ 2 – 3
  • Title IV-E Federal Participation
/ 3 – 4
  • State Participation (aka Non-Federal)
/ 4
  • CountyFunds (GRI)
/ 5
Procedures Starting
  • Federal Participation
  • State (Non-Federal) Participation
  • County (GRI) Participation
  • Redetermination
/ 5 – 10
E030-0510 / Initial Determination for Financial Participation
Related CWS Procedural Guides:
  • 0900-522.10 – Specialized Care Rate Amount “SCI” D – Rate
  • 0900-522.11 – Specialized Care Rate Amount “SCI” F – Rate
/
  • Within 45 Days of an Initial Eligibility Determination to Foster Care
  • Placement with NREFM or Relative – Pg 2 – 3
  • “D” or “F” Rate – Pg 3
  • SSI/SSA – Pg 3 – 4
  • Minute Order Language – Pg 5
  • Child Support Referral – Pg 6 - 7
/ 1 – 9
  • Non-Related Legal Guardian Eligibility Determination
  • School Verification – Pg 9
  • SOC 155B – Pg 10
/ 9 – 11
  • Federal Assistance Received by the Child and Parent within 45 Days of the Application Date for Public Assistance
/ 11 – 12
  • Federal Assistance Not Received – Parent Cooperation
/ 12 –13
  • Federal Assistance Not Received or No Parent Cooperation. Determination Based on POEM)
/ 14 – 15
  • Wraparound Federal/Non-Federal Eligibility Determination is Requested
/ 15 – 17
E030-0520 / Redetermination of AFDC-FC Eligibility
Related CWS Procedural Guides:
  • 0900-522.10 – Specialized Care Rate Amount “SCI” D – Rate
  • 0900-522.11 – Specialized Care Rate Amount “SCI” F – Rate
/
  • Annually Following the Initial Determination
  • Child Support – Pg 3 – 4
  • Escalation Process – Pg 4
  • Child is Undocumented – Pg 5
  • “D” and “F” Rate – Pg 7 – 8
  • Foster Care Rate – Pg 8 – 10
  • Home Assessment (NREFM and Relative) – Pg 10 – 11
  • Minute Order Language – Pg 11 – 13
  • SSI/SSA – Pg 13 - 14
  • Emergency Assistance – Pg 14
  • School Verification – Pg 15
/ 2 – 16
E030-1600 / Initial Determination for Financial Participation Legal Guardian
  • A Relative Becomes a Legal Guardian on an Approved Relative Foster Care Case
/ 2 – 4
  • A Relative is Granted Legal Guardianship – Guardianship is Granted Through Probate Court
/ 4 – 7
  • Non-Related Legal Guardian. Within 45 Days of the Initial Application for Foster Care
/ 7 - 10
E040-0510 / Emergency Assistance Program
  • A Child is Not Detained
  • Assistance to Children in Emergency
/ 4 - 10
  • A Child is Detained
/ 10 – 15
  • Assistance to Children in Emergency (ACE) Registration Process
  • Examples of ACE Screens
  • Match Found – Pg 20
  • Possible Matches Found – Pg 21
  • Add Record – Pg 24
  • Abate Record – Pg 26
  • Change Record – Pg 27
  • Delete Record – Pg 28
  • Inquiry Screen – Pg 29
/ 15 –30
E040-0530 / General Relief Ineligible to AFDC-FC
  • Excess Income – Foster Care Trust Account
/ 2 – 3
  • Child is 18 Years Old and not Expected to Graduate by 19 Years Old
/ 3
  • Undocumented Child Placed with a Relative
/ 3 – 4
  • Unlicensed Home/Facility, or Non-Related Extended Family Member Home that is not Approved
/ 4
  • Voluntarily Placement With No Agreement
/ 4 – 5
  • Required Language is Not On Minute Order
/ 5 - 6
E050-0510 / Non-County Welfare Department Eligibility Kinship Guardianship Assistance Payment (Kin-GAP) Program
  • A request is Received to Establish Kin-GAP Preliminary Eligibility Determination for Kin-GAP
/ 3 - 7
  • Determining Initial Eligibility for the Kin-GAP Program
/ 7 – 11
  • Legal Guardian Indicates the Child Received Income or Other Eligibility Changes
/ 11 – 13
  • Redetermining Kin-GAP Eligibility
/ 13 – 15
  • Los Angeles is Placing county and the Relative Legal Guardian is Receiving CalWORKS from DPSS
/ 15
  • Los Angeles is the PlacingCounty and the Relative Legal Guardian is Receiving CalWORKs in Another County Prior to Kin-GAP
/ 16
  • Another County is the PlacingCounty and the Relative Legal Guardian is receiving CalWORKS in Los Angeles
/ 16 – 17
  • Re-Application for Kin-GAP
/ 17
  • A Child Welfare Services Referral is Received on a Kin-GAP Child
/ 18 – 19
E050-0530 / Private Adoption Agency Foster Care Voluntary Placement Agreement
  • Within 45 Days of the Receipt of the Private Adoption Pending Relinquishment referral, Determine Eligibility to AFDC-FC
/ 2 –5
E050-0540 / Foster Care Placement for Probation Youth
  • Within 24 Hours of Receipt of the PROB 667 Packet, Complete a Preliminary Eligibility Determination and Data Enter the Foster Care Payment(s) on CWS/CMS
/ 2 – 4
  • Within 30 Days of Receipt of the PROB 667 Packet, Determine the eligibility for Financial Participation
/ 4 – 8
E050-0560 / Adoption Assistance Program (AAP) Freed Child and AAP Intake
  • A Child is Freed for Adoption
/ 4 – 9
  • An AAP Intake Request is Received
  • For Regular AAP Intake Cases
  • Terminating a Foster Care Case, Pg 10 – 12
  • Processing the AAP Case, Pg 12 – 16
  • For Disrupted Regular AAP Only – Adoption has not been finalized, Pg 16–18
  • Stopping A Previous AAP Placement, Pg 18 -19
/ 9– 27
  • Independent Adoptions
  • A Case coming from the Independent Adoption Unit Only – Not on CWS/CMS, The Original Adoption was finalized and there has been a disruption, Pg 19 – 21
  • Stopping a Previous AAP Payment and or Placement, Pg 21
  • Processing the New AAP Case, Pg 20 – 24
/ 19 - 24
  • For Post Adoption Services – Start-up Cases Only, Pg 24 – 25
  • Processing the AAP Case , Pg 25 – 27
/ 24 - 27
  • For Post Adoptions Services – Restart Cases Only
  • Restart (without Foster Care), Pg 27 – 29
  • Processing the AAP Restart, Pg 29 – 30
  • Restart (with Foster Care) may also have an ongoing AAP that must be stopped, Pg 30 – 32
/ 27 – 32
  • Terminating a Previous AAP when there is also an Ongoing Foster Care Case
  • Stopping a Previous AAP Payment and or Placement, Pg 32 - 33
  • Terminating a Foster Care Case, Pg 33 – 35
  • Processing the AAP Restart, Pg 35 – 36
/ 32 - 36
  • Receive a Request for a Change in Address, Name or Rate
/ 36 - 39
  • Stopping AAP
/ 39 - 41
E050-0562 / Adoption Assistance Program (AAP) Post Adoption
  • Case Changes After Adoption has been Finalized – No CWS/CMS Case
  • Change for Child or Adoptive Parent, Pg 6
  • Payee Name Change, Pg 6
  • Address Change, Pg 6
  • Rate Change, Pg 7
  • Age Rate Increase for a Basic Rate, Pg 7 – 9
  • Rate Increase for a Specialized Rate or a RegionalCenter Rate, Pg 9 – 10
  • Age Rate Decrease for a Specialized Rate, Pg 10 – 12
  • TreatmentCenter Alternative Payee Change or Child is Temporarily Placed in a Probation Placement or Back into Foster Care, Pg 12 - 14
/ 3 - 14
  • Request for Interstate Compact on Adoption and Medical Assistance (ICAMA)
/ 14 - 16
  • Reassessment
  • Remaining Cases on AAP Listing, Pg 19
  • AAP 3 is returned by Post Office indicating the Adoptive Parent no Longer Resides at Address on File, Pg 19 – 20
  • Case is Non-Federal, Pg 20
  • AAP 3 is returned indicating on of the adoptive parents are deceased, Pg 20 – 21
  • AAP 3 is returned indicating Adoptive Parents are divorced, Pg 21
  • Request for Increase in AAP Rate as Part of the Reassessment, Pg 21 – 23
  • Increase request from the Adoptive Parent is due to a change in the mental and/or physical condition of the child, Pg 23 – 24
  • If there is Only One Adoptive Parent and Adoptive Parent has Died, Pg 24 – 25
  • Incomplete AAP 3 returned by the Adoptive Parent(s), Pg 25
  • Runaway or AWOL Minor, Pg 27
  • Terminated Cases, Pg 27 - 28
/ 16 - 28
  • Cobra Option/Reciprocity Chart
/ 32
E060-0530 / Overpayments
  • A FAD Indicates a Potential Overpayment
  • Invalid – Pg 3
  • Legitimate Overpayment – Pg 4
/ 1 – 4
  • There is an Overpayment for a Foster Family Home (FFH), Relative Home, Non-Related Legal Guardian or Non-Related Extended Family Member
/ 4 – 6
  • Group Home, Foster Family Home, Relative Home, Foster Parent, Non-Related Legal Guardian or Non-Related Extended Family Member Responds to an Overpayment Notice with Cash, Check or Money Order
/ 6 – 8
  • Group Home, foster Family Home, Relative Home, Foster Parent, Non-Related Legal Guardian or Non-Related Extended Family Member Responds to an Overpayment Notice with a Written Repayment Plan or Dispute
/ 8 – 9
  • No Response is Received from a Group Home, Foster Family Home, Relative Home, Foster Parent, Non-Related Legal Guardian or Non-Related Extended Family Member
/ 9 – 11
E060-0540 / Payment Reconciliation/Resolution Group Home or FFA Underpayment
  • A Request for Payment Reconciliation/Resolution is Received
  • Birth Date Rate Change – Pg 1
  • Level of Care Rate Chg – Pg 3
  • Underpayment – Date Discrepancy – Pg 3
  • No Placement Recorded on a Computer System – Pg 3
  • Placement Recorded – No Payment –Pg 4
  • Payment Mailed but not Received – Pg 4
  • Incorrect Vendor Number – Pg 4
  • Probation Placements Not Eligible to Foster Care for the Period Payment is Requested – Pg 5
/ 1 – 5
E060-0550 / Special Payments
  • Upon Receipt of the Special Payments Request
/ 2 – 3
  • A Caregiver, Provider or Vendor Did Not Receive Payment
/ 3 – 4
  • Seriously Emotionally disturbed (SED)
/ 4
E060-0560 / Voucher Aging and Suspend List
  • Within 24 Hours of Receipt of the Aging List
/ 1 – 2
E060-0570 / Rate Change Request for RegionalCenter ARM (Alternative Residential Model) Rates and Dual Agency Rates / Foster Care Related Procedural Guides:
  • E050-0510 – Kin-GAP
  • E090-0590 – Foster Care Placement/Replacement
  • E100-0510.11 – CWS/CMS Budget Actions
  • E100-0510.13 – CWS/CMS Search Actions

  • RegionalCenter Rates
/ 2 – 4
  • Rate Change to a RegionalCenter ARM (Alternative Residential Model) Rate or a Dual Agency Rate for Foster Care Cases
/ 5 – 7
  • Rate Change to a RegionalCenter ARM (Alternative Residential Model) Rate or a Dual Agency Rate for AAP Cases
/ 8 – 9
E080-0510 / An Initial Determination for Eligibility Has Not Been Completed for a Child in Out-of-Home Care or the Initial Eligibility Determination is Found to be in Error / Foster Care Related Procedural Guides:
  • E020-0510 – Eligibility Determination for Financial Participation
  • E030-0510 – Initial Determination for Financial Participation
  • E030-0520 – Redetermination of AFDC-FC Eligibility

  • A DCFS 280 With or Without Attachments is Received for Placement
/ 2 – 5
  • Redetermination EW is Notified That a Child in Their Caseload Has Not Had an Initial Eligibility Determination Completed or, at the Time of Redetermination it is Discovered That an Initial Determination Has Not Been Completed or the Eligibility Determination is Incorrect
/ 5 - 7
E080-0520 / Address Change Foster Family Agency/Relative/Foster Parent
  • A Foster Family Agency (FFA) Contacts the Foster Care Hot Line (FCHL) to Report the Change of Address of a Certified Home
/ 1 – 2
  • A Relative Caregiver Contacts the FCHL to Report a Change of Address
/ 2 – 4
  • A Licensed Foster Parent Contacts the FCHL to Report a Change of Address
/ 4 – 5
E080-0540 / Appeals and State Hearing
  • An Adverse Action is Appealed and Granted
/ 2
  • The Physical Case is Unavailable
/ 3 – 4
  • There is a Withdrawal of an Appeal
/ 4
  • Decision of the Administrative Law Judge is to Pay Foster Care Payments
/ 4 – 5
E080-0550 / IntercountyTransfer
  • There is an Outgoing ICT
/ 2 – 3
  • There is an Incoming ICT
/ 3 – 5
  • A Non-Related Legal Guardian Receiving Foster Care Payments Moves to Another County
/ 5 – 6
E080-0560 / Interstate Compact on the Placement of Children (ICPC) / Related CWS Procedural Guides:
  • 0100-525.10 – Interstate Compact on the Placement of Children (ICPC)

  • Outgoing Placement to Another State
/ 2 - 3
  • There is an Incoming Placement from Another State
/ 3
E080-0570 / Initial Determination for Financial Participation Legal Guardian / Related Foster Care Procedural Guides:
  • E030-0510 – Initial Determination for Financial Participation
  • E050-0540 – Foster Care Placement/Replacement
  • E080-0560 – Interstate Compact on the Placement of Children (ICPC)
  • E090-0570 – Teen Parent in Foster Care
  • E090-0590 – Foster Care Placement/Replacement

  • A Relative Becomes a Legal Guardian on an Approved Relative Foster Care Case
/ 2 – 4
  • A Relative is Granted Legal Guardianship through Probate Court
/ 4 -7
  • Non-Related Legal Guardian. Within 45 Days of the Initial Application for Foster Care
/ 7 – 10
E080-0580 / Medi-Cal Benefits / Related Foster Care Procedural Guides:
  • E080-0530 – Adoption Assistance Payment (AAP)
  • E080-0550 – IntercountyTransfer
  • E080-0560 – Interstate Compact Placement Contract (ICPC)

  • COBRA – Child Entering California
/ 2
  • ICAMA – Adoptive Families Who Reside in California
/ 2
  • Disenrollment from a Managed Health Care Provider or Other Health Insurance is Required
/ 3
  • A Request for the Issuance of an Emergency Medi-Cal Card is received from an Outside Agency
/ 4
  • An Exception/Alert on Meds or Other Computer System is Received
/ 4 – 5
  • There is a Hospital Hold Detention Prior to Foster Care Placement
/ 5
  • A Child is to be Released from a Hospital After Hours and There is an Emergent Need for Medi-Cal
/ 6
  • The Infant Supplement Alert Report is Received
/ 6 – 7
  • Issuing a Medi-Cal Card for a Child in Foster Care
/ 7 – 8
  • A Placement is Stopped or a Placement Episode is Ended, Including Children who Run Away
/ 8
  • A Medi-Cal Provider Billing Statement/Invoice is Received
/ 8
  • Accessing the MEDS Computer System
/ 9
  • An Outside Agency Requests a Medi-Cal Card
/ 10
  • Requesting Medi-Cal Benefits for Services Over One Year Old
/ 11
  • Redetermining for Medi-Cal Assistance Only
/ 11
  • A Medi-Cal Card Request is Received for a Relative (Youakim) Pending Foster Card
/ 11 – 12
  • A Youakim Request is Denied
/ 12 – 13
  • Medi-Cal Intercounty Transfer for Sending Cases
/ 13
  • Medi-Cal Intercounty Transfer for Receiving Cases
/ 13 – 14
E080-0585 / Continuing Eligibility for Children (CEC) Program / Related Foster Care Procedural Guides:
  • E080-0580 – Medi-Cal Assistance Benefits
  • E080-0586 – Transferring Medi-Cal Benefits from DCFS to DPSS for Transitioning Youth

  • CEC Applies When a Child Under Age 19 Loses Foster Care or AAP or Kin-GAP Eligibility and Does not Quality Under the Extended Medi-Cal Eligibility Program for Former Foster Care Children (FFCC)
/ 2 – 7
  • Three Months Prior to the End of the CEC Period
/ 7
E080-0586 / Transferring Medi-Cal Benefits from DCFS to DPSS for Transitioning Youth /
  • Transitional Eligibility Supervisor Receives a CEC Case for Transfer of a Youth’s Medi-Cal from DCFS to DPSS
/ 2 – 6
E080-0590 / Permanent Residence Under Color of Law (PRUCOL) and Special Immigration Status
  • Initial PRUCOL Within the First 30 Days of the Initial Placement
/ 2 – 4
  • Special Immigration Status; Conditions of Eligibility Change at Eligibility Redetermination for When a Permanent Plan is Considered
/ 5 – 6
E080-0620 / Supplemental Security Income (SSI) Social Security Administration Benefits (SSA)
  • An SSI/SSP Referral/Application is needed for Out-of-Home Care (at init. Deter., Change in Elig. Conditions or at Redetermination, if the foster Care Rate is “D” , “F3-4,” “FR,” “RG” or “GF,” Child is reaching Age of majority, referral on Non-Paid Placed Children, Referrals for Medical Placement Child in Long-Term Medical Care)
/ 2 – 4
  • An SSA Application is Needed for Children in Out-of-Home Care
/ 4 – 6
  • Completing a Change of Payee Referral
/ 6 – 7
  • An SSI/SSP Benefits Approval Letter is Received, Including Child Reaching Age of Majority
/ 7 – 8
  • An SSI/SSP Benefits Denial Letter is Received as the Result of Child Reaching the Age of Majority but the Child Remains Disabled and Eligible for Benefits
/ 9 – 10
  • Bureau of Information Services/Information Technology Services(BIS/ITS) or Accounting Services Division Alerts SSI Unit of a Missing Transaction That Did Not Post to the Child Welfare Trust Ledger; or a Check is Received from SSA Via Mail
/ 10 – 11
  • A Request for Representative Payee Report (RPR) is Received from SSA
/ 11
  • A Continuing Disability Review (CDR) is Received from SSA
/ 11 – 12
  • Lump Sum Benefits are Received
/ 12 – 13
  • Monitoring Dedicated Accounts
/ 13
  • Spend Down is Necessary
/ 13 – 14
  • A DCFS 341 Form is Needed
/ 14 – 15
  • Foster Care is Terminated and DCFS is Payee for SSI/SSA Benefits
/ 15
E080-0630 / Voluntary Placement Agreement/Placement
  • Within 45 Days of the Voluntary Placement Agreement Date
/ 2 – 3
  • Redetermination of Eligibility to AFDC-FC
/ 3
E090-0530 / Child Support Reimbursement
  • Completing the Initial Child Support Referral
/ 2 – 3
  • Within 24 Hours of the Notification or Receipt of the Interrogatory
/ 3
  • Within 24 Hours of the Notification of the Court Appearance
/ 3 – 4
E090-0570 / Teen Parents in Foster Care / Related CWS Procedural Guides:
0100-510.40 – Teen Parents in Foster Care
  • A Child Resides with a Minor Parent in Out-of-Home Care
/ 4 – 5
  • Placement Options Scenarios and Corresponding New Rates
/ 7
E090-0600 / Compromise of Child Support
  • A Compromise Form is Received from the Child Support Services Department
/ 4
E090-0580 / Foster Family Home/Facility Vacancy Search
  • Within One Hour of Receiving a DCFS280 Requesting a Foster Family Home/Facility Vacancy Search
/ 2 – 7
E090-0590 / Foster Care Placement/Replacement / Related Foster Care Procedural Guides:
  • E020-0500 – Foster Care Eligibility General Requirements
  • E020-0510 – Eligibility Determination for Financial Participation
  • E030-0510 – Initial Determination for Financial Participation
  • E030-0520 – Redetermination of AFDC-FC Eligibility
  • E040-0530 – General Relief Ineligible to AFDC-FC
  • E060-0520 – Payment Issuance
  • E070-0510 – Automated Provider Payments Systems (APPS) Rate Schedule Level
  • E070-0520 – Statewide Foster Care Rates
  • E080-0550 – Inter CountyTransfer
  • E080-0580 – Medi-Cal Benefits
  • E090-0580 – Foster Family Home/Facility Vacancy Search
  • E0100-0510.11 – CWS/CMS Budget Actions

  • Placement Packet Forms
/ 3 – 4
  • Upon Receipt of the DCFS 280 Form Requesting a Foster Care Placement Packet and Medi-Cal Card for a Child Placed with a Relative or Non-Related Extended Family Member (NREFM)
/ 4 – 11
  • Minor is Placed with Relatives or NREFM Residing in California
  • Placed with Relative
  • “D” or “F” Rate – Pg 13 – 14
  • SSI/SSP – Pg 14
  • Placed with NREFM
  • Specialized Rates – Pg 16
/ 11 – 16
CWS Related Procedural Guides:
  • 0900-522.10 – Specialized Care Rate Amount “SCI” D – Rate
  • 0900-522.11 – Specialized Care Rate Amount “SCI” F – Rate
  • 0900-527.10 – Emergency Aid Requisition (EAR)
  • 0100-510.50 –Placing Children Six Years of Age or Younger in Congregate Care
  • 0100-520.10 – Evaluating a Prospective Caregiver
/
  • Minor Placed with Relatives or NREFM Residing in a State Other than California
  • Placed with Out –of-State Relative – Pg 17
  • Placed in a Out-of-State NREFM Home – Pg 20
/ 17 – 21
  • Upon Receipt of the DCFS 280 Form Requesting a Placement Packet and Medi-Cal Card for a Licensed Foster Home (FFH) or Small Family Home
/ 22 – 27
  • Upon Receipt of the DCFS 280 Form Requesting a Placement Packet and Medi-Cal Card for a Foster Family Agency (FFA)
/ 27 – 32
  • Upon Receipt of the DCFS 280 Form Requesting a Placement Packet and Medi-Cal Card for a Group Home Placement
/ 33 – 38
E100-0510.10 / CWS/CMS Computer Application Assignment Actions / Related Foster Care Procedural Guides:
  • E030-0510 – Initial Determination for Financial Participation
  • E030-0520 – Redetermination of AFDC-FC Eligibility
  • E100-0510.13 – CWS/CMS Search Actions

  • Within 45 Days of Initial Determination for Eligibility for Foster Care Placement, Record the AFDC-FC Approval/Denial/Termination
/ 2 – 4
  • Within 30 Days of a Change in Conditions of Eligibility or at Redetermination of Eligibility for Foster Care Placement. Record the Date Eligibility Was Last Determined
/ 4 – 6
  • Record All Eligibility Activity in the CWS/CMS Case Notes
/ 6 – 7
  • Within 1 Hour of the Request to Process an Eligibility Function, the EW Shall Receive a Secondary Assignment
/ 7 – 9
  • Change in Conditions of Eligibility Which Places the Child in a Non-Paid Status, Transfer the Eligibility Segment to “41” Non-Paid Case File
/ 9 – 11
  • Setting Up the Library File Number
/ 11 – 12
E100-0510.11 / CWS/CMS Budget Actions / Related Foster Care Procedural Guides:
  • E090-0570 – Teen Parent in Foster Care
  • E090-0580 – Foster Family Home/Facility Vacancy Search
  • E100-0510.12 – CWS/CMS Print Actions
  • E100-0510.13 – Search Actions

  • Within One Hour of Receipt of the Request to Change a Placement Home
/ 2 – 3
  • Initial Placement – Deliver the Placement Packet and Data Enter a Placement on CWS/CMS
/ 3 – 5
  • Insert Placement on CWS/CMS
/ 5 – 6
  • Data Enter the Non-Foster Care (Hospital Hold) on CWS/CMS
/ 7 – 8
  • Data Enter the Non-Paid Placement on CWS/CMS
/ 8 – 9
  • Data Enter a Placement Rate Change on CWS/CMS
/ 10 – 11
  • Remove a Placement That Was Not Used or is Incorrect on CWS/CMS
/ 11 – 12
  • Replacement – Deliver the Placement Packet and Data Enter a Replacement on CWS/CMS
/ 12 – 14
  • SCI: Infant Supplement and Data Enter the SCI on CWS/CMS
/ 14 – 16
  • Request is Made to Stop Placement on CWS/CMS or Terminate Placement Episode (End Placement Episode)
/ 16 – 18
  • Data Enter the Update Placement on CWS/CMS
/ 18 – 20
E100-0510.12 / CWS/CMS Print Actions / Related CWS Procedural Guides:
  • 0100-520.25 – Statement of Facts for Foster Care

  • Document – When it is Necessary to Have a Hard Copy
/ 2 – 3
  • FC 2 Statement of Facts Supporting an Eligibility Determination to Foster Care
/ 3 – 4
  • MC 250 Application for Medical Assistance.
/ 4
  • Report –
/ 4 – 6
  • Saws I Application for Cash, Food Stamps, and Medical
/ 6 – 7
  • A Notebook/:Age Screen is Needed to Verify a Completed Task or to be Used in Training or Provide Documentation to Verify 1st Worker Data Entry (e.g. 2nd WKR Adding Data to 1st Workers Input)
/ 7 – 8
E100-0510.13 / CWS/CMS Search Actions
  • Data is Required from the Database in Order to Perform an Activity on the CWS/CMS Application Regarding a Client
/ 1 – 3
  • Updating a Placement Request or Placement History Retrieval
/ 3
  • Inputting a Foster Care Placement and Payment
/ 3 – 4
  • Inputting Foster Care Placement and Payment for a Relative or Non-Relative Extended Family Member
/ 5
E100-0520 / Income Evidence Verification Systems (IEVS)
  • Within 45 Days of the Initial, Change in Conditions of Eligibility or at Redetermination of Eligibility for Foster Care
/ 2 – 4
  • Annual Redetermination of Ongoing Foster Care Eligibility
/ 4

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