Prison Fellowship – Job Description

Job Title / Personal Assistant to the CEO
Location / Support Office, central London
Days / Full Time – Maternity Cover: 19/9/16 – 31/10/17
Reports to / CEO
Main responsibilities / Provide executive support to the CEO
Critical Competences:
  • Self-motivated, proactive and well-organised
  • Ability to prioritise a varied and busy workload, working flexible and under pressure
  • Ability to analyse problems and find efficient solutions
  • Good team member, with interpersonal sensitivity
  • Able to deal with confidential matters appropriately
  • Clear communicator, both written and oral
  • Able to promote the Christian mission of Prison Fellowship

Knowledge and skill requirement:
  • High level of secretarial competences and office procedure skills
  • Good working knowledge of MS Office applications
  • Excellent organisational skills
  • Good level of numeracy and literary skills
  • Preferably educated to A-Level or Degree standard, with 3 to 5 years’ experience of working in a similar role

Key Interfaces:
  • CEO and Leadership Team
  • London Support Office team and suppliers
  • Prison Fellowship Trustees
  • Contact with Prison Fellowship volunteers
  • Contact with key stakeholders including senior and public figures

Support for Chief Executive
To give excellent administrative support to the Chief Executive
  • Organising Leadership and Team meetings, Away Days, etc, as directed by CEO, taking Minutes as required
  • Administering Board meetings including preparation of Board papers for Trustees
  • Filtering general information, queries, phone calls and invitations to Chief Executive by redirecting or taking forward, as appropriate
  • Responsible for diary management and travel arrangements
  • Liaising with key stakeholders on behalf of the CEO
  • Coordinating hospitality for meetings and events on behalf of the CEO
  • Acting as representative of the CEO, understanding his/her wishes and preferences
  • Proactively considers logistical and other future requirements of the CEO, finding suitable solutions
Office Support
  • Ensure that all office services are run in an efficient manner and improved including liaison with suppliers
  • Ensure the optimum use of office spaces, room and event space bookings including liaison with landlord
  • Ensure support for and improvement of IT and related systems, including liaison with outsourced contractors
Other:
  • Participation in staff prayer meetings/devotions, taking a lead role as scheduled
  • Periodic visits to take part in PF Local Group meetings including prayer meetings
  • Help at PF volunteer events outside the office by agreement
  • Attend quarterly PF Whole Staff Meetings