Date: / 30 May 2017Venue: FBC Centre, Finchampstead
Present: / Jim StockleyNon-Executive Director (Chair)
Tony AllenNon-Executive Director (Finance)
Nick Campbell-WhiteExecutive Director (CAB)
In attendance: / UllaKarin ClarkVolunteer Coordinator
Nick DurmanDevelopment Officer
Connor Eldred-EarlHW Champion (Young People)
Nicola StrudleyLocality Manager
Heather WyperMinute taker
Guests: / ShamylaNavidBHFT Pepp Care Trainer
Apologies: / Mark SharmanExecutive Director (Help & Care)
Action by
1. / Welcome, introductions & apologies - as above
2. / Minutes of previous meetings
(a)29 Nov 2016 - JS signed (already agreed by Board at Jan meeting)
(b)24 Jan 2017 - hard copies tabled. Agreed as true record and signed.
(c)28 Mar 2017 - written up as workplan (Item 4 below) not minutes
(d)Matters arising
i)BCF finance workshop with WBC & CCG (Item 3 para 5, Jan mins) - TA to set up. NS agreed to resend details e-mail as reminder. / NS, TA
3. / Extra care project update
Report published. Feeback from Judith Ramsden. HW staff had met with:
Interim commissionerwhose responsibilities include extra care (Debbie Wright). Weekly project meetings to discuss 2 new extra care schmes is mainly building-focused.HW suggested meeting with WBC early 2018 to review how recommendations have been utilised.
4. / Workplan 2017-18
- NS had been advised that impact on wellbeing of people with coeliac disease would be difficult for HW to prove/measure.
- Priority 2 - new focus on repeat prescriptions - amend page 4
- Local Coeliac Society representative - invite toBoard meeting?
- Priority 3 CAMHS - to be taken forward later in year
- Priority 5 - important to get involved with BOB (Bucks, Oxon & Berks West) STP[1] on behalf of people in the borough
NS
5. / Annual report - commended by Board. Sue South's photo to be replaced on electronic version. / NS
6. / Young people
SN outlined plans for largest ever international mental health lesson on 10 October. Young people in Years 9 & 10 from local schools to attend; also overseas schools via SKYPE. Venue tbc - possibly Reading Town Hall. Working with UoR, Anna Freud Centre, Berkshire Community Foundation, and Brighter Berkshire. Tickets free, maximum number available per school. Publicity launch planned for first week of July- group advised SN to bring forward to allow planning time for schools. SN asked for help in reaching schools in Wokingham - group agreed to pass on useful contact details e.g. Railton Blythe, Soulscape - and overseas. NS to publicise event in Wokingham Paper column. UKC asked for flyers. / All
NS
UKC
7. / Contract with WBC
6-month extension runs until 30 Sep 2017. Tendering update: currently in Wave 1 of non-profit sector review by WBC. NS confirmed that WBC did not take up idea of joint commissiong with neighbouring authorities.
8. / Discussion: what brings in most stories & how do we best use volunteers?
Most effective: Community Research Projects, and events with big footfall such as Winter Carnival & May Fair, engagement with specialist user groups e.g. Stroke Association.
Being trialled: funnelling data from external sources (e.g. Care Opinion) into CRM (known as mashing)
Suggestions to increase stories: (i) using HWE's #ItStartsWithYou campaign (ii) redesigning leaflet (once contract confirmed)
UKC gavebreakdown ofvolunteer activity to date.
9. / Finance -
a)management accounts - Q4 not received. NS to chase.
b)VAT update - HW Hants successful in tribunal. TA noted that contingent liability reference removed from HW Wok accounts. H&C to provide more details after 15 June (end of appeal period).
c)Insurance renewal £1,300 due 21 June - approved. / NS
NS/TA
10. / Staff & volunteer team activity updates & information
- HW website analytics (ND) - 297 different users in past 2 months. Almost 1000 pages visited. 75% new visitors, 25% returning
- 3 PLACE assessments carried out
- ADHD conference attended
- ND to visit Carters Hill gypsy community with NHS health visitor
- Woodley Fun Day 9&10 June, Winnersh Fun Day 17 June
11. / Any other business
a) Health & Wellbeing Board (June) - HW to present on extra care. NCW suggested two questions for HWB (about ARC and Community Navigators) & gave draft wording to NS.
b) People with dementia - In response to queriesNS agreed to provide Board with figures relating to people with dementia in the borough.
c) New appointments(i)Leader of Wokingham Borough Council: Charlotte Hatham-Taylor (ii) Optalischairman: David Cook.
12. / Dates of future meetings (formal & informal)
Tue 25 July
Tue 26 Sep
Tue 28 Nov
Tue 30 Jan 2018
Tue 27 March 2018
Agreed & signed: ...... Chairman
Date: ......
1
[1]System Transformation Partnership - five-year NHS spending plan (developed in liaison with local authorities) for a geographical area known as a 'footprint'.