Fulfillment Center

Job Title: / Operations Support
Department: / Finance
Direct Supervisor: / Shelby Pratt, Finance Director
Indirect Supervisor:

Principle Purpose of Job

Perform operational skills required to keep the office running in a smooth, orderly, and workable manner, including maintaining functionality of office equipment and keeping supplies well stocked. Operate various types of printing machines such as production printer and large format printer to produce print on paper or other materials.

Essential Job Functions

·  Open the office in the morning and make sure it is ready to function for the day (i.e. check for burned out bulbs, restrooms stocked with hand soap, Listerine/cups, etc.)

·  Maintain the cleanliness of the office and make sure everything is in a neat and orderly manner (includes checking for carpet stains, cleanliness of break room counters, tables, dishwasher and appliances). Keep contact with Quest for cleaning needs.

·  Close the office each evening

·  Printing and mailing projects for departments, includes large format banner maker

·  Distribute mail upon arrival (employees mailboxes)

·  Distribute packages to departments (UPS, FedEx)

·  Maintain supply of vouchers in Fulfillment Center

·  Maintain supply of OMN return labels in Fulfillment Center

·  Bulk mail transportation

·  Setup and teardown of meeting rooms, including lunch tables (see department for room setup diagram)

·  Maintain the function and supplies of office equipment (postage machine, copiers, Fetco coffee maker, ice machine, etc.)

·  Keep the office stocked on an as needed basis with regularly used office supplies, such as but not limited to paper, envelopes, OMN stationary, OMN envelopes, SEU stationary, SEU envelopes, writing utensils, binders, paper clips, etc.

·  Keep the office stocked with break room supplies, such as paper plates, hot / cold cups, napkins, paper towels, utensils, coffee stirrers, coffee, tea, creamer, sugar, etc.

·  Weekly or bi-weekly trips to Costco / GFS for break room supplies, meeting requests food, OSOM food/drinks, event needs

·  Soda and water inventory; purchase through Quest or Costco

·  Schedule quarterly or bi-annual carpet cleaning

·  Schedule annual cleaning/buffing of Fulfillment Center floor

·  Maintain the transportation and organization of files in the offsite storage facility.

Additional Job Functions

·  Loading and unloading of equipment and materials associated with department events

·  Organize and maintain inventory in storage closet

·  Able to lift 50 lbs. on an occasional basis

·  Other duties as assigned by supervisor

Required Qualifications and Capabilities

Technical Skills

·  Functional knowledge of Microsoft Word and Outlook

·  Proficient typing skills

Communication Skills

·  Competent in grammar and writing

·  Good interpersonal skills

·  A knowledge of image editing software would be beneficial

General Skills

·  Basic knowledge of general office equipment (copiers, fax machines, etc.)

·  Strong organization Skills

·  Attention to detail with a high degree of accuracy

·  Ability to handle multiple interruptions and adjustments to priorities throughout the day

·  Ability to be flexible and manage unplanned circumstances

·  Valid driver’s license

·  Reliable transportation

Revised 7.18.2017