PURCHASE DIVISION
BCIC BHABAN 12TH FLOOR
30-31 DILKUSHA COMMERCIAL AREA
DHAKA - 1000
BANGLADESH
E-mail:
Website:
INTERNATIONAL Q U O T A T I O NNO.
PUR-3.2797/2017-2018DATED 30-01-2018
DESCRIPTION OF STORES: PROCUREMENT OF 100,000 MT ± 5% PRILLED UREA IN BAGTHROUGH HARBARIA, MONGLAPORT.
PRICE PER SET: TK. 5,000.00 (TK. FIVE THOUSAND) ONLY (NON-REFUNDABLE).
/ Bangladesh Chemical Industries CorporationBCIC Bhaban, 30-31, Dilkusha C/A., Dhaka.
INTERNATIONAL REQUEST FOR QUOTATION NOTICE
Bangladesh Chemical Industries Corporation (BCIC) hereby invites sealed Quotation(s) for import of 1,00,000 MT + 5% Prilled Urea in bag in04 (four) lots in 04 (four) shipments(minimum offer quantity 01 lot in 01 shipment)on CFR/CFR (C), Harbaria, Mongla Port on liner terms basis in accordance with the terms & conditions set out hereinafter:
GOVERNMENT OF THE PEOPLES REPUBLIC OF BANGLADESH1 / Ministry/Division /
Ministry of Industries.
2 / Agency /Not Applicable
3 / Procuring Entity Name / Bangladesh Chemical Industries Corporation (BCIC).4 / Procuring Entity Code / Not Applicable
5 / Procuring Entity District / Dhaka
6 / Invitation for / Procurement of 1,00,000 MT + 5% Prilled Urea in bag in 04 lots in 04 shipments.
7 / Invitation Ref. No. / Quotation No. PUR-3.2797/2017-2018
8 / Date / 30-01-2018
KEY INFORMATION
9 / Procuring Method / International Request for Quotation.
FUNDING INFORMATION
10 / Budget and Source of Fund / Govt. Fund.
11 / Development Partners ( If applicable ) / Not Applicable
PARTICULAR INFORMATION
12 / Project/Programme Code (If applicable) / Not Applicable
13 / Project/Programme Name (If applicable) / Not Applicable
14 / Package No. / Not Applicable
15 / Package Name. / Not Applicable
16 / Notice Publication Date / 31-01-2018
17 / Document Last Selling Date / Date: 11-02-2018
18 / Closing Date and Time of submision of quotation / Date: 12-02-2018 Time: 11.00 A. M. (BST).
19 / Quotation Opening Date and Time / Date: 12-02-2018 Time: 11.10 A. M. (BST).
20 / Name and Address of the Office (s)
Selling Quotation Documents (Principal) / Controller of Accounts, BCIC, BCIC Bhaban (6th Floor), 30-31, Dilkusha C/A., Dhaka.
Selling Quotation Documents (Others) / General Manager, BCIC Branch Office, 6, Agrabad C/A., Chittagong.
Receiving place of Quotation / General Manager (Purchase), Purchase Division (12th Floor), BCIC Bhaban, 30-31, Dilkusha C/A., Dhaka.
Opening place of Quotation / General Manager (Purchase), Purchase Division (12th floor), BCIC Bhaban, 30-31, Dilkusha C/A., Dhaka (in presence of the bidders or their authorized agents who would wish to be present).
21 / Place/Date/Time of Pre-Tender Meeting (Optional) / Not Applicable
INFORMATION FOR TENDERER
22 / Eligibility of Quotation / Necessary papers to be submitted complying the conditions mentioned in the tender document.
23 /
Brief Description of Goods or Works
/ Procurement of 1,00,000 MT + 5% Prilled Urea in bag in 04 lots in 04 shipments.24 /
Brief Description of Related Services
/ Not Applicable25 / Price of Tender Document (Tk) / Tk. 5000.00 (Taka Five Thousand) only Per Set (Non-refundable).
Lot No. / Identification of Lot/ Shipment / Location / Tender Security
Amount (Tk) / Completion Time
in weeks/months
26 / 1 / 25,000 MT + 5% PrilledUrea in bag. / Harbaria,Mongla Port, Bangladesh / US$ 150,000.00 or Euvt. Euro for each lot. / Shipment must be made within 28 (Twenty Eight) days from the opening date of L/C.
27 / 2 / 25,000 MT + 5% Prilled Urea in bag. / Do / Do / Do
28 / 3 / 25,000 MT + 5% Prilled Urea in bag. / Do / Do / Do
29 / 4 / 25,000 MT + 5% Prilled Urea in bag. / Do / Do / Do
PROCURING ENTITY DETAILS
30 / Name of Official Inviting Quotation / Md. Shahidul Islam
31 /
Designation of Official Inviting Quotation
/ General Manager (Purchase), Purchase Division, BCIC, Dhaka.32 / Address of Official Inviting Quotation / General Manager (Purchase), Purchase Division (12th Floor), BCIC Bhaban, 30-31, Dilkusha C/A., Dhaka.
33 / Contact Details of Official Inviting Quotation / Phone : + 88 02-9567091, 9561627, Fax : + 88 02-9552642
E-mail : Web site:
34 / The procuring entity reserves the right to accept or reject and cancel all or any tender at any time without assigning any reason.
(Md. Shahidul Islam)
General Manager (Purchase)
TELEX: 675847 BCI BJCABLE: “CHEMICORP” DHAKA
PHONE: 9567091
FAX : 9552642
/BANGLADESH CHEMICAL INDUSTRIES CORPORATION
PURCHASE DIVISION (12TH FLOOR)
BCIC BHABAN, 30-31 DILKUSHA C/A, DHAKA.
Ref. No PUR- 3.2797/2017-2018 Dated: 30-01-2018
H. S. Code No. 3102.10
Sub: Procurement of 100,000 MT (+/- 5% at seller’s option) Prilled Urea in bag in 04 (Four) lots in 04 (Four) shipments(minimum offer quantity 01 lot in 01 shipment) throughHarbaria, MonglaPort, Bangladesh on CFR/CFR(C) liner terms basis.
Dear Sirs,
Sealed quotation(s) are hereby invited on behalf of the Govt. of The Peoples Republic of Bangladesh for supply of items as detailed in the attached Annexure under the following terms and conditions:-
1. DATE AND TIME OF SUBMISSION OF QUOTATION:
Quotations will be received upto 11.00A. M. (BST) on 12-02-2018.
2. PLACE OF SUBMISSION OF QUOTATION:
Quotations will be received in the office of the General Manager (Purchase), Purchase Division, BCIC, BCIC Bhaban (12th floor), 30-31, Dilkusha Commercial Area, Dhaka. Quotation may either be sent by post or be dropped in the tender box kept in the above office for the purpose. Care must be taken to ensure that it reaches this office by the date and time fixed as late quotations shall not be acceptable
3.DATE AND TIME OF OPENING OF QUOTATIONS:
Quotations will be opened at 11.10 A. M. (BST) on 12-02-2018in presence of the Quotationers or their authorized representatives (if any).
4.QUANTITY:
The quotation has been called for a quantity of 100,000 MT (+5%) Prilled Urea in bag in 04 (Four) lots in 04 (Four) shipments(minimum offer quantity 01 lot in 01 shipment)throughHarbaria, MonglaPort, BangladeshonCFR/CFR(C) on liner term basis.
5.BIDDING INSTRUCTIONS:
5.1The quotation shall be submitted in duplicate i.e. "Original" in one envelope and “Duplicate" in another envelope. The envelopes shall be sealed and addressed to the General Manager (Purchase), Purchase Division, BCIC, BCIC Bhaban (12th floor), 30-31, Dilkusha C/A, Dhaka. Both the "Original" and “Duplicate" marked envelopes are to be kept in a sealed single envelope.
5.2The outer envelopes shall bear the quotation enquiry no., due date and time of quotation opening only, while the inner envelopes shall indicate the name and full mailing address of the quotationer so as to enable the Buyer to return the Late/Delayed quotation unopened.
5.3If the outer envelope is not properly sealed and inscribed as instructed above, the buyer shall assume no responsibility for misplacement or premature opening of the quotation.
6.AMENDMENT TO QUOTATION DOCUMENTS:
6.1At any time prior to deadline for submission of quotations the purchaser may, for any reason whether of his own initiative or in response to a clarification requested by a prospective quotationer modify the quotation documents by amendments.
6.2The amendment will be notified in writing or by telex/fax or by cable to all prospective quotationers who have collected/received the quotation documents and the same will be binding on them.
6.3In order to afford the prospective quotationers reasonable time to take the amendment into account in preparing quotations, the purchaser may at his sole discretion extend the deadline for submission of quotations.
Contd....P/2
Page – 2
7.LANGUAGE OF QUOTATION:
The quotations and all correspondences and documents relating there to be exchanged by the quotationer(s) and the purchaser shall be written in English Language.
8.QUOTATION CURRENCIES:
Price is to be quoted either in U. S. Dollar or in Euro only.
9.OFFER PRICES:
9.1Quotationer(s) shall quote their firm and final same price(Per MT) on CFR/CFR(C) on liner terms basis for their offered quantity, C stands for cost, FR for freight and C for commission, freight shall be paid at actual against freight memo but not exceeding the amount shown in the quotation. Local Agent’s commission, if any, shall be paid in Bangladesh currency.
9.2FOB price, freight and commission shall be shown separately. The FOB price shall include the cost of sea worthy packing of international standard and shall be deemed to have included duties, taxes and levies imposed by the Government or its agencies of the exporting country.
9.3 Minimum 1% empty spare bags (WPP + PE) to be supplied with each shipment free of cost. Quotationer(s) should keep this in mind while submitting quotation.
9.4No escalation of price whatsoever shall be entertained during the period of enforceability of the order/contract.
10.VALIDITY OF QUOTATION:
The quotations must be kept firm and valid for consideration of the buyer up to 22-03-2018 and be extended further on the request of the purchaser.
11.QUOTATION SECURITY/BID BOND:
11.1Quotationer/Quotationers shall submit tender security of US Dollar 150,000.00 or eqvt. Eurofor each lot i.e.25,000 MT (+ 5%) Prilled Urea in bag in the form of a Pay order or a Bank draft or an unconditional irrevocable Bank Guarantee exactly as per enclosed proforma from any scheduled Bank in Bangladesh and the Bank Guarantee shall remain valid for a period of 85 (Eighty Five) calendar days from the date of opening of the tender. The tender security shall guarantee execution of the formal purchase order/contract and furnishing of a Performance Security/ Guarantee by the quotationer if his offer is accepted by the Buyer. The Bank Guarantee must be endorsed by the head office of the concerned bank.
11.2.Those offers which are not accompanied with an acceptable tender security shall be considered as NON-RESPONSIVE and shall be rejected. No bid bond shall be accepted at the time of opening of tenders.
12.PERFORMANCE SECURITY/GUARANTEE:
12.1 Within 07 (seven) days of receipt of letter of acceptance from the Buyer, the successful quotationer shall submit performance security/guarantee in the form of Pay Order or Bank Draft or a Bank Guarantee from any scheduled Bank in Bangladesh in favour of Bangladesh Chemical Industries Corporation for an amount equivalent to 05%(five) percent of the total order/contract value in U. S. Dollar or in Euro. The Bank Guarantee must be furnished exactly as per proforma enclosed and shall ensure completion of all obligations under the order/contract. The Bank Guarantee shall be valid for a period of minimum 175 (one hundred seventy five) calendar days from the date of issue of the guarantee. The Bank Guarantee must be endorsed by the head office of the concerned bank.
12.2. If the successful quotationer fails to supply ordered urea within the stipulated time, the Purchase Order/Contract shall be cancelled with forfeiture of submitted Performance Security/Guarantee whether the buyer suffered any loss or not.
13.DELIVERY SCHEDULE:
13.1 Shipment in due time is the essence of this tender. As such the quotationer(s) are requested to submit tenders for such quantity which can be shipped as per delivery schedule mentioned below. Minimum offer quantity shall be 25,000 MT (+ 5%)Prilled urea in bagin single shipment.
13.2Successful quotationer(s) must complete shipment of ordered quantity Prilled Urea in bag within 28 (Twenty Eight) days from the date of opening of Letter of Credit.
Cont’d....P/3
Page – 3
13.3VOYAGE TIME:
Voyage time shall not exceed 20 (Twenty) days from the date of shipment.
14. COUNTRY OF ORIGIN AND CERTIFICATES:
14.1The quotationer must indicate the source of supply including the name of factory(s), country of origin and port of shipment in the quotations.
14.2Thequotationermust submit Manufacturer’s Certificate exactly as per enclosed proforma issued by the Manufacturer in support of their declared origin of offered urea along with their quotation wherein the Manufacturer must confirm that in the event of awarding contract, they will undertake to supply urea to BCIC specifying the quantity & technical specification of their offered urea. The submitted Manufacturer’s Certificates shall be the only basis of the origin of the offered urea. Any request of change of country of origin shall not be entertained/considered later on.
14.3Detail address and Fax/Telex/E-mail no. & wave-page address (if available) of the Manufacturer must to be mentioned in the Manufacturer’s Certificates.
14.4The quotationers shall have to submit a certificate from the Manufacturer to the effect that “The product does not contain toxic wastes and the level of heavy metals present is not hazardous for human health, crop and environment”.
14.5No Manufacturer Certificate shall be acceptable after opening of the tender. Successful bidder must supply the quoted commodity from the manufacturer which manufacturer certificates are submitted along with the bid.
14.6Bidder must mention country of origin on the basis of manufacturer certificate which submitted along with the bid. Other than manufacturer certificate, country of origin will not be accepted.
15.LATE QUOTATIONS:
Any quotation received after the deadline for submission of the quotations, shall be treated as late quotation and shall be rejected and returned unopened to the quotationer concerned.
16. CLARIFICATION OF QUOTATIONS:
To assist in the examination, evaluation and comparison of quotations, the purchaser may at his sole discretion, ask the quotationers for any clarification of their quotations. The request for such clarification and the response there to shall be made in writing and no change in the price or substance of the quotation be sought, offered or permitted.
17.PRELIMINARY EXAMINATION OF QUOTATIONS:
17.1The buyer will examine the quotations to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed and whether the quotations are generally in order.
17.2If there is any discrepancy between the unit price and the total price the unit price shall prevail and the total price shall be corrected accordingly. If the quotationer does not accept such correction of the errors, his quotation shall be rejected. If there is any discrepancy between the words and the figures, the amount in words shall prevail.
17.3Prior to detailed evaluation, the purchaser will determine the substantial responsiveness of each quotation. For the purpose of evaluation, a substantially responsive quotation is one that conforms to all terms and conditions as contained in this documents without major deviation. The purchaser’s determination of the responsiveness of a quotation will be based on the contents of the quotation itself without recourse to extrinsic evidence.
17.4A quotation determined as substantially non-responsive shall be rejected by the purchaser and may not subsequently be made responsive by the quotationer by correction of the non-conformity.
17.5The purchaser may waive any minor informality or non-conformity or irregularity in a quotation which does not constitute a material deviation, provided such waiver does not prejudice affect the relative standing order of any quotationer.
18. EVALUATION AND COMPARISON OF QUOTATIONS:
For conveniences of evaluation and comparison of quotations the purchaser will convert all offered prices expressed in the amount in United States Dollars/Euro into Bangladesh currency on the basis of exchange rate(selling rate) published by Bangladesh Bank or its authorised commercial Bank prevalent on the date of opening of the quotation.
Cont’d...... P/4
Page – 4
19.ASSESSMENT OF QUOTATIONS:
The assessment of quotations shall be made on the basis of quotation terms, shipment schedule, CFR/CFR(C) price to be converted in Bangladesh currency as per official rate of exchanges (selling rate) prevalent on the date of opening of quotation, technical specifications, nature and mode of packing and any other points advantageous to the purchaser.
20.AWARD OF ORDER/CONTRACT:
The purchaser will award the order/contract to that successful quotationer whose quotation has been considered to be substantially responsive and has been determined as the lowest evaluated quotation.
21.SOURCE OF FUND:
The buyer against this invitation of quotation will be financed under Cash Foreign Exchange/Any other Suitable Source of Finance.
22.PURCHASER’S RIGHT TO ACCEPT OR TO REJECT QUOTATIONS:
The buyer reserves the right to accept the entire quantity or part there of or to reject any or all quotations and to annul the bidding process at any time prior to award of order/contract without assigning any reasons thereof and in either case quotationer shall accept the same.
23.PURCHASER’S RIGHT TO INCREASE OR DECREASE QUANTITY OF GOODS:
The buyer shall reserve the right at the time of awarding order/contract to increase or to decrease quantity of goods without any change in price or any other terms and conditions and it shall be binding on the supplier/quotationer to accept the order/contract for the increased or decreased quantity at the originally quoted price.
24.Shipment on Bangladesh Flag Vessel subject to waiver specified below:
Shipment of goods will normally be made on Bangladesh Flag Vessels. The Director General of Shipping may notify general waivers in cases shipment of goods from foreign ports which are not visited by Bangladesh Flag Vessel. In all other cases, a certificate of waiver shall be obtained from the Director General of Shipping for importation of goods in non-Bangladesh Flag Vessel. If there appears to be no possibility of Bangladesh Flag Vessel visiting a port within next one month, waiver will be given within 72 hours of application for waivers.
25.INSPECTION:
Comprehensive inspection of stores including stage inspection where necessary in respect of quantity, quality, packing, marking and supervision of loading shall be carried out prior to shipment by any Inspection Agency to be appointed by the buyer subject to the following conditions:-
(i) Quotationers/Quotationer’s principals shall accord necessary facilities to the Inspecting agent or their accredited representative at the place of work to carry out necessary inspection.
(ii)The suppliers/manufacturers shall provide necessary laboratory facilities for concluding laboratory test of raw materials/chemicals at their premises. Failure to provide such facilities such laboratory test shall be done by any independent laboratory the cost of which shall be borne by the suppliers/ manufacturers.
(iii)If the suppliers/manufacturers officially call the inspectors for inspection of goods and if after arrival of the authorised representative from the inspection agency fail to place the goods for inspection, the fruitless journey performed by the Inspectors shall be considered as an intervention. In such event the suppliers/manufacturers shall liable to the inspector the cost incurred by them (Inspector) for such journey.
(iv)The fees of the authorised inspection agent or their accredited representative shall be payable by the suppliers/manufacturers in case of rejection of goods above 20% and multiple intervention for stores falling below the minimum value of US$ 12,500/- only.
(v)If any supplier/contractor or their Principals/Manufacturer fails to settle the Inspectors claim, the same shall be settled by the Purchaser out of the amount of letter of credit or their Performance Security/Guarantee.
(vi)Shipment of goods shall not be effected without written clearance from the Pre-shipment Inspection Agent.
Cont’d...... P/5
Page – 5
26.INSURANCE:
26.1Transit Insurance shall be arranged by the Buyer through Sadharan Bima Corporation, 24-25, Dilkusha Commercial Area, Dhaka, Bangladesh. The following information should therefore be sent to Sadharan Bima Corporation, 24-25, Dilkusha Commercial Area, Dhaka, Bangladesh immediately after the