MOSSHEAD PRIMARY SCHOOL PARENT TEACHER ASSOCIATION

MINUTES OF THE ANNUAL GENERAL MEETING

WEDNESDAY 30TH APRIL 2008 7.45PM

at MOSSHEAD PRIMARY SCHOOL

Present: Sarah Bell (Chair), Catherine Taylor (Treasurer), Choi Ho Man (Secretary), Lindsay McCubbin, Aileen Welsh, Elaine Waudby, Elizabeth McConnell, Vittoria Lutje, Richard Escott, Rachel Wilson, Fiona Shiels, Taiwo Adewumi, Anne McWilliam, Maureen Matheson, Michelle Donaldson, Wilma McIntyre, Ann Robertson, Fiona Galloway, Karen Aitken, Jean Turner, Ann Brown, Peter Jung, Helen McGinn, Gillian Wallace

Apologies: Fiona Kerr, Lorraine Muir, Sam Petrie

Sarah welcomed everyone to the meeting and announced that the quorum of 12 had been reached and that the meeting could continue.

1 APPROVAL OF PREVIOUS AGM MINUTES HELD 25TH APRIL 2007

It was pointed out that Mrs Waudby’s correct title is Depute Head, and this shall be amended. Otherwise the minutes are approved and will be sent out to members and posted on the PTA section of the School Website.

Maureen Matheson proposed that the minutes be approved, this was seconded by Karen Aitken.

2 Amendment to PTA Constitution 2007

There was a proposal to amend the 2007 Revised PTA Constitution under the General Meetings heading, to state that the PTA and Parent Council will in future hold a joint AGM in April. Passed by a unanimous show of hands.

3 Chairperson’s Report

Sarah reported that the PTA has had a busy and successful year, with both new and existing parents playing an active role in supporting the activities of the PTA. This year’s focus has been to promote a sense of community through PTA activities, and to improve communication with families about the events and activities that the PTA runs through the regular distribution of the Newsletters, which are produced twice a term. Sarah thanked the school for copying and distributing the newsletters and flyers, and mentioned the school website which has become an important link for parents in accessing information about PTA information.

Sarah expressed thanks to Fiona Galloway for stepping in to run the Friday Fun and Bookshop rotas. Thanks to Ann Brown for continuing in her role as Disco organiser, to Lindsay McCubbin for her continuing steady support and success with the bookshop. Anne Robertson has continued with her hard work on the ever-popular calendars as well as her role in Provisions.

New ventures this year included Spree Voucher Books, Beetle Drive and Quiz night and the Christmas Cards, and these complemented the already successful Children’s Craft Fair, Ladies’ Shopping Evening and the Annual Spring Fair, which this year had a Country and Western theme.

Through the money raised the PTA has agreed to fund:

·  12 Nintendo DS games consuls with Brain training games.

·  2 iPods with microphones for pod casting

·  Easi Teach Maths Problem Solving for use within the classroom

·  A donation of £2000 towards replacing picnic tables in the playground.

Sarah stated that the focus for 2008/9 would be on ICT and outdoor equipment.

A general thanks went out to everyone who has helped through out the year. Helen McGinn, has always been active within the PTA, has decided to reduce her PTA commitments, and Sarah mentioned the important contribution she has made in the success of the Uniform shop.

Finally, Sarah asked Mrs Welsh to extend her thanks to the Office Staff and Mr Lennox.


4 TREASURER’S REPORT

Catherine presented the accounts for the year ending 28th February 2008. As the end of financial year does not coincide with the AGM, some figures will fall into next year’s accounts. To summarise, income for the year has increased, even without the annual subscription, which wasn’t asked for this year. Expenditure too was up, and the PTA made a charitable donation (to Yorkhill), which was an addition to expenditure this year. Overall, income and expenditure were comparable to the previous years’ accounts, and an amount of £4000 can be given to the school.

5 Bookshop report

Lindsay reported that it had been a busy year that book sales had increased by 200 to 1400 books sold, many with a discount of around 60% on RRP. Therefore a donation of £800 will be made to the school and dictionaries will be purchased for P7 leavers, making the value of the total donation to the school as £1574 allowing for resource material donation from the book fair.

Elaine Lockhart, who has been responsible for purchasing books this year, will be standing down in 2008/9, and so a vacancy has arisen to continue this important position.

6 UNIFORM SHOP REPORT

Helen McGinn stated that the uniform shop had increased its’ profit this year, enabling it to raise £2000 to give to the school The petty cash book system has been implemented, after last year’s recommendation, and the new system works well. Helen reported that the system may change again, but that this should not affect the service offered to parents.

The accounts for Bookshop and Uniform Shop were accepted; proposed by Wilma McIntyre, seconded by Anne Robertson.

7 Election of PTA Committee members

Fiona Kerr

Anne Robertson

Fiona Shiels

Anne McWilliam

Maureen Matheson

Michelle Donaldson

Wilma McIntyre

Fiona Galloway

Jean Turner

Sam Petrie

Lindsay McCubbin

Sarah Bell

Catherine Taylor

Choi Ho Man

The meeting at 28 May 2008 will be used to elect office bearers.

8 AOB

At this point Sarah mentioned that following discussions with the SPTC, it has transpired that the status of the relationship between the Uniform Shop and Bookshop and the PTA needs to be regularised. Currently, the Uniform and Book shops are run by committees of parents and present a report and audited annual accounts at a joint AGM in April. This is not accurately reflected in the PTA constitution as it stands, and in addition the Uniform and Book shops have their own joint constitution. Sarah asked for an EGM to be called to resolve the issue. It was proposed that an EGM be called for the 28th May, which would give all relevant parties adequate notice (7 days).

At 20.45pm the PTA AGM was closed and members of the Parent Council commenced the Parent Council AGM.

It was agreed that the next PTA meeting should be held 28th May 2008,

convene promptly at 7.30 - to begin the meeting at 7.45.

3 September 2008, CHM

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