Dean Team Meeting
February 5, 2008
8:30 – 11:00 a.m.
Present: John Backes* Susan Hoyne* Berta Lloyd
Norma Goldstein* Jim James* Andrea Rye*
Kenny Lawson * Gillian Lewis* Yvonne Terrell-Powell
Tom Moran* (*) Members Present
Guests: Mary Cheung, Jeff Omalanz-Hood
MINUTES
Postponed.
TRANSCRIPT EVALUATIONS
Jeff Omalanz-Hood provided background information on how the college evaluated transcripts in the past. Today, three people perform some level of evaluations: Kim in Records who does evaluations when students make appointments for orientation; Cecily Sherritt does transcript evaluations for those who apply for graduation; and Mary Cheung has taken over the majority of work the Credential Evaluators did. Mary is a Program Assistant. They do evaluations for Option A and B transfer degrees and for Track 1 and 2 Associate of Science Degrees.
Enrollment Services has never had a role in evaluation Professional-Technical degrees. They have been getting more pressure from some advisors who send Prof-Tech students forward to them. In the past they sent those students back to the advisor. Currently, Mary is sending those students to Jeff. Jeff will assist the students (so they don’t get the run-around) then contact the faculty member and explain the process to them. ES is not staffed to do Prof-Tech evaluations.
Mary Cheung and Jeff Omalanz-Hood demonstrated the tools and resources used for conducting transcript evaluations that would help advisors to be able to do transcript evaluations. These tools are helpful even for just advising.
1. On evaluating transcripts coming in from other schools, there are different places to look for the course descriptions and/or graduation requirements. The hope is that this information can be used by faculty advisors or maybe students.
a. College Source Inc. (with copies distributed to those who attended the meeting)
http://tes.collegesource.org
User name:
Password: scc16101
Click: course finder
Type: name of the school
b. Shoreline Community College’s website links:
· English Course Equivalency Chart for WA State Community Colleges http://www.shoreline.edu/prereq06.html
· Math Course Equivalency Chart for WA State Community Colleges and Public Universities http://www.shoreline.edu/prereq02.html
· Nursing Program Course Equivalence Chart for WA State Community Colleges (including General Education Requirements courses)
http://www.shoreline.edu/nursing/NCrsEquivChartUpdate_files/NCrsEquivChart%203.02.07.doc
c. University of Washington Equivalency Guide for WA Community and Technical College http://admit.washington.edu/Requirements/Transfer/Plan/EquivalencyGuide
2. Student’s general transfer degree evaluated transcripts, Option A, B and Science Track 1 and 2, are kept electronically and are ready for faculty/advisors to view or print out when they are advising students’ academic progress. The capability is ready as soon as the Deans give their instructions to the TSS Department.
Go to My Computer, X Drive, CREDIT EVALUATIONS
John summarized that we should be able to have as many advisors and counselors as well as full-time tenured faculty able to do some of this work. It will help students get into college, stay in college, and exit in a way that is appropriate.
TO DO: Deans will discuss different approaches within the divisions to introduce the transcript evaluation tools and resources. It was recommended that several faculty per division become skilled with these tools so they are able to help their peers one-to-one. As we get new tenure-track faculty, they will also get this training.
TO DO: Deans will print a roster of their tenure and tenure-track faculty (including pro rata) and send it to Tom Moran who will give to TSS to provide these faculty access to the X Drive for Credit Evaluations. Tom and TSS will be responsible for reminding Deans on an annual basis (January of each year) to refresh the rosters so they are accurate.
The Dean Team recommended Mary and Jeff contact the Advising Task Force to share the above information with them.
STUDENT ACHIEVEMENT TEAM
The Student Achievement Task Force is listed under the Governance Committees. When the Task Force disbands, the initiative will be placed into Enrollment Management so it is a permanent part of the college. The Task Force reports to the VPSS. The Task Force will be convened and given their charge to help get the college organized. Everyone needs to understand the funding implications of this initiative.
EXTERNAL COMMUNICATION
Deans had already talked about external communication matters. They continued a conversation on internal communications and recognizing and respecting the different styles people have in this area.
INSTRUCTIONAL STRATEGIC DIRECTIONS
Postponed.
2006-2007 TO DO LIST
Deans continued a review of last year’s to-do list.
104. Online Class Capacities. Deans discussed how online capacities should be at 25 unless there is a discussion between the Dean and the faculty. Jim said to keep in mind capacities provide a basis for evaluating fill rates and success of the course and to some extent helps drive enrollment. Capacities should never be lower than 25 unless a conversation between the Dean and faculty occurred. Some divisions can easily go higher than 25.
TO DO: Online capacities will be discussed at a future Curriculum Committee meeting before anything is completely agreed upon.
107. Capital Repairs. Kerry will find out if the list of items Deans requested to be fixed or repaired with capital dollars was actually sent to them.
134. Pre-Requisite Checking. Kenny will find out more information about automating prerequisite checking for Spanish 203.
OTHER
· It was clarified that peer evaluations should be done by tenure or tenure-track faculty (not part-time). Peer evaluations can also be done by preceptors or advisory committee members.
· The college received notice from the Northwest Commission on Colleges and Universities (NWCCU) that the accreditation of SCC has been reaffirmed based on the Fall 2007 Regular Interim Evaluation Report. They have requested that we prepare a progress report for Fall 2009 on Recommendation #1 which is the standard recommendation around planning and budgeting.
· Berta Lloyd has been appointed by the King County Collaborative working group which is a group of people and organizations who have generated over five million dollars to address workforce issues and getting people into high-wage, high-demand jobs. This group contacted the Presidents of the King County community and technical colleges and university Presidents to assist county residents in advancing their careers. There will be an RFP process. They are a private sector initiative to move residents into high wage, high demand jobs. Berta said when the RFP comes out it will focus on collaborative initiatives among colleges. We need to start planning now what sector to focus on. Berta will lead the Deans through this and keep them in the loop. John requested ideas from each Dean what areas they have where this might work.
· John met with Diana Sampson who provided a Draft Copy of a revised Option A Planning Guide as a proposal to simplify ours. This is proposed to get people thinking. The outcome of this is to get students better able to plan their Option A. We can navigate the degree complexities, but students have a more difficult time. Diana is attempting to clarify the document so it is not as dense with information and to help students understand the major components they would need to have in place to transfer to a 4-year institution in the State of Washington.
TO DO: John will invite Diana Sampson to have a conversation with the Deans about the proposed revised Option A planning sheet.
· Deans will assist in reviewing selected areas of the catalog to revise for 2008-09.
· John will send Deans a copy of Brooke Zimmers’ letter that explains her rationale wanting to no longer offer the 3-credit SPCMU 100 multicultural class. He asked that Deans think carefully about her proposal and then the team will discuss alternatives and options for our Professional-Technical programs.
· The Committee on Committees will present their recommendation for committee compression to the College Council today.
Meeting adjourned 11:05 p.m.
Minutes Recorded by Kerry Fondren
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