Present: Eldon Skogen, Gary Swoverland, Tony Hauser

RUSK COUNTY

PROPERTY COMMITTEE JULY 9, 2010

Present: Eldon Skogen, Gary Swoverland, Tony Hauser

Others Present: Bonnie Stoneberg, Cassandra Camren, Mike Naczas, Carolyn Martin, Andy Albarado, Manley Peterson, Tom Hall, Erika Robinson, Gary Rivers.

Meeting called to order by Skogen at 8:30 a.m.

Motion by Swoverland, second by Hauser to approve June 11, 2010 minutes. Motion carried.

Building & Grounds Report – Mike Naczas:

Lightning Damage to Courthouse: 7/20/10 lightning hit courthouse, Flambeau Litho & 5R Processing caused loss of EMS heat control system. Repair/replacement costs: Courthouse $22,538., Flambeau Litho & 5R Processing $10,000. Insurance adjuster said there should be no problem with certified work and requested itemized list of damage and repair/replacement work. He has placed $30,000. on account and advised to call if more is needed.

Boiler Update: Found a used burner for $4,500. To repair present unit approximate cost $7,000. to 8,000.

Westlake Yearly Contract: Westlake changing fiscal year in contract to reflect county’s. The 20% increase will not take effect until January 2011. Discussion on remaining with Westlake, hiring a fulltime position and the possibility of a time share position with Animal Shelter, Information Center, Library and Enterprise for cleaning and maintenance.

Auditor’s Office Space: Mike showed remodel plans and explained personnel moving to Auditor’s office. Cost for remodel is $4,059. coming out of the equipment fund. Eldon advised goal is to have all county auditing handled in the Auditor’s office. Motion by Hauser, second by Swoverland to approve the remodeling at $4,100. Motion carried.

Parking Lot Marking: Dupont has shut down and we can’t get yellow traffic paint. The city has some and will help county at no charge.

Fairgrounds Camping: Ag Extension is no longer going to rent space to the public. Exception will be to fire departments and townships. Discussion on sales tax, required campground permits, where beer is allowed on grounds and cleanup.

Airport Update: Peterson out of Medford will begin construction on runway at 7:00 a.m. on 7/12/10. $225,000. cost will be paid by the Bureau of Aeronautics. Met with the architects on plans for 4 hangers. Received interest in renting hangers. Fuel is $1.35 a gallon at pre-buy today, next week $1.69 and eventually going up to $1.80. 4700 gallons were used last year. Motion by Hauser, second by Skogen to approve the pre-buy purchase of 5000 gallons at $6,750.00. Motion carried.

Approval of Payment of Vouchers: Motion by Swoverland, second by Hauser to approve payment of the bills. Motion carried.

7/19/10 at 3:00 p.m. meeting scheduled for budget discussion.

Neighborhood Stabilization Grant Report / CDBG – Carolyn Martin:

Purchasing last house at $32,000. It is 3 years old with some animal damage. Work can begin on it after the sale of another house. Glen Flora property will be finished in 2 weeks. An open house will be scheduled for bidding. Cemetery Rd. property has an interested buyer. Realtor charge will be 6%. Bruce property should be out for bids in a week or 2. Summit Ave. will be done in about 2 ½ months. Currently doing the mowing on all properties, providing the mower and gas at $35. @ hour.

Economic Development Report – Andy Albarado:

Update on County Properties and Economic Activities: Contracts with Westlake have considerable increases for next year. Weyerhaeuser – has made additional catch-up payments. Weathershield, Indeck & Owens Corning – current. 5R & Enterprise Center – maintaining since April. Merit - unable to make April/May payments, made June/July payments. ADF – current, business is doing well and they are in need of more space. Discussion of a 5000 square foot addition and cost.

Concerns with content in Website. RFP is redesigning the website which will make it easier for individual departments to update themselves.

Update of Construction Projects – Consideration / Approval of Change Orders: Tony EDA project has a hold up. They have not responded to recent attempts to reach them. Fuel sales at the airport have picked up. RFP for security cameras being reviewed by state. New auction website – Wisconsin State Surplus website, no cost to us and we get full bid price.

Insurance / County Car Report – Cassandra Camren:

Review of Insurance Claims and County Car Usage: Car use is down from last year. Toycen is looking at some issues with the tan car. Lightening strike claims. 1 property claim. I liability claim. Discussion on turnover of high use vehicles.

IT Report – Manley Peterson:

IT Report – Updates on Computers, Programs, and Committee Meeting Information: Dean has moved to the 3rd floor and Manley will move in the next 2 weeks.

Netsupport Notify / Panic Buttons: Program was installed a month ago. Notification is via e-mail and appears on the computer screen at each desk. Test was done. Centurylink advised the phone system in the basement is full and can’t add any phones until it is updated. There may be some vacant lines that could be used. He will provide follow-up next month.

Motion by Hauser, second by Swoverland to approve payment of bills. Motion carried.

Emergency Government – Tom Hall:

Disposal of Outdated Equipment: They have 8 old defibrillators that are no good. Ladysmith Ambulance would like one for display. Cost to get rid of them would be $100. each. 5R Processing will take care of them at no cost to the county. Motion by Skogen, second by Hauser to approve removing inventory tags and taking units to 5R Processing. Motion carried. Discussion on damage to ambulance. An estimate has been turned in but nothing back yet.

H&HS Senior Services – Erika Robinson:

Vehicle Purchase: Current 1999 Ford Windstar that’s used for home food delivery has 200,000 miles and the transmission went out. Vehicles were reviewed for purchase. Funding will come out of the trust fund. Motion by Hauser, second by Swoverland to approve purchase of the 2006 Uplander. Motion carried. Discussion on how to dispose of old vehicle. Suggestions were to donate to LHS, Rawhide or scrap out and put money back in budget. Motion by Swoverland, second by Hauser to dispose of the vehicle. Motion carried.

Other Items for Discussion:

Update on Department Cell Phone Changes – Cassandra: Informed committee that phones are under state contract so we can’t deal locally. Account has been set up online with Verizon. Clearing information from the phones isn’t working. Not sure where to dispose of them.

Network Extender for Cell Phones in Courthouse: Explained reception is not good in courthouse and county could purchase a network extender for $100. It handles 3 phones at a time with 5000 square feet of coverage. Discussion on a demonstration from Verizon.

Smoking Ban / Committee Memo to Employees – Skogen: Stated suggestion has been made to send a memo to all employees reminding them about the recently enacted smoking ban ordinance. Motion by Swoverland, second by Hauser to have clerk write a letter to employees reminding them of the smoking ban and who is responsible for reporting any violations. Motion carried.

Equipment Requests:

Auditor’s Office / Data Drops and Related Expenses to Re-Organization: Data drops are needed for recent office moves. Funding will come out of the equipment fund. Cost unknown at this time.

Land Information /GPS Equipment – Kaiser: Advised Finance has approved the purchase of a GPS with grant funds. Motion by Hauser, second by Swoverland to approve purchase of GPS. Motion carried.

Clerk: HR Computer Program Subscription – Rivers: Gave overview of the Prospera program, what it provides, the possibility of quicker response and saving legal costs by accessing more basic information. Discussion on cost. Motion by Hauser, second by Swoverland to try for 1 year, 1 computer access for annual number of uses. Motion carried.

Next meeting: Friday, August 13, 2010 at 8:30 a.m.

Motion by Hauser, second by Skogen to adjourn. Motion carried. Meeting adjourned at 11:08 a.m.