Event Preparation Form

The purpose of this form is to help you capture and organize all of the information about an upcoming event.

Please follow the steps outlined below.

Step 1- Get Your Logistics Organized

please identify closest airport, hotels, and transportation options before you book your travel. Policy for booking travel is located Here
District/School Contact Person Name: / Work Phone: / Mobile Phone:
Contact Email Address: / Location/Site Name:
Address: / City & State:
Estimated # of attendees:
Grade Level/s: / District Name: / School Name:
DSC Program/Topic:
Start Time:
End Time:
Lunch/Breaks:
Room Arrangement: / wifi availability:
audio:
projection:
Virtual Format (if applicable):
Join me google Hangout skype
If using join.me click on this link for instructions and contact Tracy Arrowsmith for Support
NOTES:

Bottom of Form

Step 2- before contacting the district/school primary contact, contact the rep and ask:

does a current implementation plan exist? if yes, please request a copy of the plan from christine venturis.
What can you tell me about this school/district? (probe for specifics)
What training or other experiences with dsc have they already had?
will they have their program materials before the event?
Yes No / Will the rep attend the event?
Yes No
If presale or conference, what marketing materials will be available? / Is it ok to call the district/school contact directly? *
Yes No*
*If no, gather the information in step 3 from the rep

Step 3- contact the district/school primary contact to confirm logistics and ask:

Can you share with me your anticipated goals and outcomes for your teachers and students?
What experience have your teachers had with dsc programs and materials?
What other programs do you currently use?
What else should I know about the work you are doing?
What can you tell me about the audience?
What issues and challenges might they have?
Where will this fit in their literacy block/day/schedule?
Do you have any special requests to include or avoid?
Will you or other leaders be attending?
clarify materials for event. Please have participants bring…
To whom should we send the documents for copying the handouts?
If client can't make copies, let them know we will take care of printing and shipping – Follow the DSC Consultant process for handouts. request materials and handouts using our online form
reconfirm all details with client; including logistics, goals, and materials provided.
contact the rep for any additional information; confirm goals, assumptions, and materials needed.
If you need help preparing please contact Gina Zugelder for guidance.
Have a great workshop!

Step 4-Two weeks prior to the event