YMF General Body Meeting

Minutes

Date:March 6, 2012

Prepared by:Linda Kaplan - Secretary

  1. Recap of Feb. Events: Feedback for next year?
  2. *Reminder to fill out and submit Event Summary Forms!

a)Jim to send to Matt Pierce, Greg R., Mike P., and Jesse

b)Angela to fill out one for general outreach activities

c)HH – “year in review”

  1. Ski Trip – Sat. Feb. 11th; Seven Springs; 8 participants, including 1 “senior” member

a)No overnight – not enough time to plan. Met up for lunch.

b)Good turn-out, up from 3 last year

c)No deaths, just some close calls…

  1. Interviewing Skills Workshop -Mon. Feb. 13th; positive feedback from all

a)Moderator needed

b)Do again at CMU in early Fall – Linda to coordinate

  1. CMU student chapter mtg.-Wed. Feb. 15th; Presentation on YMF. *New officers elected

a)President = Ranny, VP = Chris

  1. Section: E-week Science Center and Awards Banquet; Feb. 17 & 18

a)Matt Kusic volunteered, CMU well represented

  1. YMF Happy Hour – Fri.Feb. 24th; Meet your Dodgeballcompetition; 15 attendees

a)Penn Brewery – parkway closure limited turnout

b)Lots of students

  1. Dodgeball -Sat. Feb.25th;20 teams participated

a)Great way to advertise and get the ASCE name out there

b)Need someone to take over from Matt

  1. Pens Ticket Raffle – A success! YMF was able to raise $1,132.00

a)Did well at awards banquet / sold most tickets near the end

b)Monday night game hard to sell

c)Mike P. - Need thank you letters to EWRI and Section for allowing us to sell at their events

  1. Finances
  2. Current Balance = $2,865.79; Effective Balance = $3,685.39
  3. Pending activity: Waiting on YMF check order

a)T. Wilson calendar reimbursement – about $247.34

b)Dodgeballtropies –$133.05 paid; not cashed

c)Deposit of Dodgeball registration fees: $1,200; waiting for $ from CMU

  1. Fundraising Goal for ‘11 – ‘12= $1,500; Currently approx.$308 shy of goal
  2. Upcoming expenses – to be discussed during each event topic
  1. Region 2 Assembly–Sat.March 3rd; Reston VA;
  2. Attendees included: 2 PA’s, 1 FA (Geneva), YMF VP, 3 CMU- 2 Pitt & - 1 Geneva student
  3. Assembly comments worth noting -?

b)Region 2 – joint activity

  1. Jim to be our official contact
  2. Camping a possibility – don’t want to see our event suffer due to additional trip
  3. Hershey Park suggested
  4. Questions of Duration, cost, and availability

c)Student saturation – need to make sure we’re getting past the exec board

  1. Outreach - SPAG Video– Conference call w/ National (Outreach & Legal)Feb. 16
  2. National’s new recommendation

a)No more money will be provided for modifications

b)National will be pursuing their own video

  1. YMF to pursue copyrighting the video prior to distribution

a)$35 fee

  1. Working with National (legal) on verbage for distribution materials i.e. CD cover
  2. Available for use!
  3. Checking into mac vs PC conversion for raw footage

Upcoming Events:

  1. Elections!!!!–Nominations to be accepted for Treasurer, Secretary, & VP positions – needed this week!
  2. Lauren and Jim – Nominations Committee
  3. Nomination notice out by end of week; Can self nominate; Nominationsaccepted thru March 31
  4. Candidates are required to be an ASCE Pittsburgh Section Member
  5. Voting – Mid-April

a)Use website?

  1. Committee Positions – secure yours for next year ASAP!

a)Tell Jim if you want to keep your position

  1. Student Affairs
  2. Pitt OVSC – CYM offeredYMF $300 – Matt G. to determine use – Greg proposes all money is given to students, none used for YM purposes; Planned events include:

a)Thurs.Mar. 29th - YM Social for all YMs attending conference– Details TBD

  1. To coordinate funding with Akron and other YM groups attending?
  2. Not using CYM money – possible split cost with Akron, $150 each towards food
  3. Jesse and Mike Z to coordinate

b)Fri. Mar. 30th - Gateway Clipper Riverboat Tour; Tickets $25pp

  1. Cash bar
  2. About 20 slots available for YMs

c)Judges still needed; If interested fill out the judges form and return it to .

  1. Friday: 2 survey, 1 horseshoes, Saturday: 2 bridge, 2 CADD, 1 environmental
  1. Potential for joint tour of Carrie Furnace with CMU – Updates?

a)Possibly a Saturday in April

b)~$20 per person

c)CMU lead

  1. Pitt Freshman Conference – going well so far
  1. Social
  2. Kim Langham – no longer co-chair ; new job in Bama
  3. Joint Spring Social - Suggested Date – Friday, April 20 (Last year Fri. April 29)

a)ASHE not participating this year; ESWP, PSPE, and SAME are interested

  1. Get signed contracts for money. Proposing $250/organization

b)Venue suggestions?; Mario’s Shadyside (former Doc’s)?; Mario’s Southside? Grandview Salon?

  1. Need somewhere with no room fee

c)Save the Date to come out ASAP

  1. Employment
  2. Resume Book –available by logging on to Section website;

a)½ the resumes of years past

b)Are employers using it? How can we find out?

c)Majority of resumes from Pitt & UPJ

  1. Technical
  2. Grad school seminar – postponed to next year? Get to in May?
  3. Potential Seminar - Webinar by Anthony Fassano -?
  4. Golf part 2 – August
  5. “Engineer your Success” – need 40 people minimum – December Dinner?
  1. Sports
  2. SOFTBALL – Potential for new fields & extended season – interest?

a)Send feeler

b)Good on jerseys, need bats

  1. Participation needs confirmed by end of March

a)Combine with other struggling team?

  1. Membership
  2. “Stats” - WIP
  3. Next HH– Thurs. March 29th; in conjunction with Pitt OVSC Conference -Details – TBD

a)Combine with ESWP Younger Member Spring Mixer – Same night; @ ESWP?

  1. No due to student conference and desired location near campuses

b)Mini-membership drive to increase membership and event participation

  1. Raffle to new members?

c)HH in April or pass due to joint social? PASS

  1. Community
  2. Running for Laptops – reminder to register! Only Nate is registered to date

a)Too late. Try again for Great Race?

  1. Camp KOK – waiting to hear back from Camp for potential dates

a)April 28th

  1. Egg Hunt at the Children’s Institute – waiting to hear back from the Institute

a)Week after Easter

  1. Linda to send SARA CMU contact info
  1. Website
  2. Photos needed – old and recent. Website to link to album on Facebook; ideas on photo sharing?

a)Send to Linda

  1. Facebook feed incorporated into the YMF page
  2. Integration of YMF d-list ?

a)Linda to talk to Missy

Other News:

  1. April Newsletter submission deadline March 2–Submissions/ideas to Jim.
  2. Reformatting newsletter
  3. Pittsburgh Regional Science Fair – March 30-31; Registration deadline past
  4. Reminder Facebook – please “like” page
  5. CANstruction 2012 – what should our involvement be?
  6. Kayaking tour