ASBESTOS MANAGEMENT PLAN
PREPARED BY: G. Tootle(Head of Building Maintenance – Property Services)
DATE: 02/12/2013
STATUS: DRAFT
ISSUE: 2013 (01)
NEXT REVISION DATE:JUNE 2014
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R:\Services\Facilities\Property Services\Health and Safety\Policies and Procedures\Asbestos\Asbestos Management Plan
Contents
1.0 / Introduction / Page 32.0 / Process / Page 3
3.0 / Programme for Enhanced Compliance / Page 4
4.0 / Recording ACM’s and Managing Risk / Page 4
5.0 / Responsibilities / Page 5
6.0 / Training / Page 7
7.0 / Procedures for Project and Maintenance Works / Page 8
8.0 / General and Emergency Control Procedures / Page 8
9.0 / Monitor and Review / Page 10
10.0 / Emergency Services / Page 11
11.0 / Approved Contractors and Consultants / Page 11
Appendix A / Asbestos Management Flow Chart / Page 12
Appendix B / Statement on Asbestos - Text for Staff and Students / Page 14
Appendix C / Out of Hours Call Out – Statement on Asbestos
STATEMENT ON ASBESTOS / Page 16
Appendix D / Asbestos Pro-Forma / Page 18
1.0INTRODUCTION
Under the Control of Asbestos Regulations 2012 the University has a legal duty to manage asbestos in non-domestic premises. For the purposes of managing asbestos around the University, these regulations shall be deemed to apply to all premises controlled by the University, and shall include student bedrooms and all other areas within Student Halls of Residence.
This document sets out the University management plan and procedures for managing asbestos.
It is to be read in conjunction with the following documents:
- Asbestos Management Strategy
- Managing Asbestos Removal Contractors
- MMU Health and Safety Policy
- MMU Health and Safety Manual
The University Asbestos Management Procedures shall meet the requirements laid down in the Health and Safety at Work Act 1974, and the Control of Asbestos Regulations 2012.
The overall aim is that all ACM’s, through inspections, re-inspections, remedial or removal works are effectively managed and risks reduced (Asbestos Management Flow Chart Appendix A).
2.0PROCESS
The University has undertaken the following:
- Taken reasonable steps to identify materials in premises likely to contain asbestos and to check their condition
- Presumed that materials contain asbestos, unless strong evidence is available they do not
- Made a written record of the location and the condition of the asbestos and presumed asbestos-containing materials and continue to keepthe records up-to-date
- Assessed the risk of the likelihood of anyone being exposed to these
- Prepared an action plan to manage that risk and put it into effect so that:
-Any material known or presumed to contain asbestos is kept in a good state of repair
-Any material that contains or is presumed to contain asbestos is, because of the risks associated with its location or condition, repaired or if necessary removed.
-Information on the location and condition of asbestos material is available to anyone potentially at risk.
- Incidents involving the release or suspected release of asbestos fibres shall initiate immediate and effective control measures and procedures to contain and manage the risk.
The University shall undertake the following:
- Presume that materials contain asbestos; unless strong evidence is available they do not
- Maintain written records of the location and the condition of the asbestos and presumed asbestos-containing materials and keep the record up-to-date
- Assess the risk of the likelihood of anyone being exposed to asbestos fibre from these
- Review and monitor the action plan and the arrangements made to put it in place
- To regularly review the University Asbestos Management Plan and Procedures as part of the quality management plan
- Carry out Refurbishment & Demolition surveys prior to all building/development works to identify the location and condition of any material that might contain asbestos. All findings to be made available to the Contractor and included in the pre tender Health and Safety Plan where appropriate
Management (Type 2) Asbestos surveys have been undertaken for all reasonably accessible areas of the University. A comprehensive record of ACM’s has been compiled. This information includes location, extent and condition of material and is be supported by photograph of sample points, CAD plans showing the presence of asbestos, risk assessments and an asbestos management plan.
3.0PROGRAMME FOR ENHANCED COMPLIANCE
All buildings deemed to potentially contain asbestos materialshave now been surveyed.
All materials identified during the survey processhave been assessed and an annual action plan for remedial works put in place as from July 2009.
The following programme for planned works for the period from August 2012 onwards has been prepared and is to be implemented.
Year 2013/14
- Continue with Management Plan works, including the 6 to 12 month inspections of known asbestos-containing materials
- Continue identified remedial works arising from the annual action plan
- Review the Management Plan periodically (annually) or as required dependant on changes such as in legislation or working practices
4.0RECORDING ACM’s and MANAGING RISK
4.1 Management System
ACM’s are effectively recorded and managed using a management software package (MICAD database) which has been procured by the University. The database records the location and condition of ACM’s by campus, building, floor, room or individual space.
4.2 Access to Information
The custodian of the records shall be Facilities Property Services. The MICAD database can be accessed via a link from the University home page. This is only be available over the University Intranet. Designated staffshall have ‘read-only’ access. Authorised staff, including the appointed Asbestos Management Responsible Person and Assistant Asbestos Management Coordinators shall have full access and input capability.
4.3 Material Risk and Priority Assessments
A Risk Assessment score for each ACM has been produced. This combines the Material Assessment (product type, damage/deterioration, surface treatment, asbestos type) and the Priority Assessment (location, material extent, use of location, occupancy level, activities carried out, likelihood/frequency of maintenance activities).
This risk assessment forms the basis of asbestos management and will be used to determine the management and control actions necessary.
4.4 Monitoring and Re-inspection
All ACM’s will be re-inspected at between six to twelve monthly intervals as determined by risk assessment. Inspections shall be carried out by competent persons. The MICAD database will be updated to record inspection findings and action taken.
4.5 Updates
The MICAD database will be constantly updated as further investigation; sampling and remedial works are carried out.
5.0RESPONSIBILITIES
The University has an explicit duty to assess and manage the risks from asbestos. The Board of Governors of Manchester Metropolitan University is ultimately responsible for the implementation of the University's Asbestos Management Strategy and the Asbestos Management Plan. The Directorate is the most senior management group within the University and is in a position to consider and implement policies and procedures concerning health, safety and welfare.
5.1 Asbestos Duty Holder
The Head of Facilities Property Services – Mike Price (the Duty Holder), has a professional and technical responsibility for the land, building fabric and the permanent services of the University's estate and compliance with the University's Asbestos Management Strategy and the Asbestos Management Plan.
The Duty Holder will ensure that Facilities Property Services control the University’s Asbestos Management Plan and that asbestos management across the University Estate is compliant with current legislation and the University's Asbestos Management Strategy.
5.2 Responsibilities for the delivery of the Asbestos Management Plan
Facilities Property Services Maintenance Manager - Scott Gregory, in conjunction with the Duty Holder, will be responsible for preparing, reviewing and issue of the Asbestos Management Plan for the University including protocols and procedures for managing asbestos within the University.
Scott Gregory is a BOHS Certified Competent Person and also holds the BOHS P407 qualification will, for the duration of this Asbestos Management Plan, provide advice and guidance to the Duty Holder on implementing the Asbestos Policy and Strategy in conjunction with the Health and Safety Unit and Directorate.
They will jointly ensure that:
•The yearly Asbestos Action Plan for remedial works across the Estate, including identifying and prioritising ACM’s by risk, is prepared and manages targeted funding to carry out works and management in line with the asbestos remediation budget.
•Ensure compliance with the Asbestos Management Plan.
•Ensure that the overall strategy for the safe operation and execution of all Estate Planning includes consideration of asbestos issues.
5.3 Asbestos Condition Monitoring
Facilities Property Services Maintenance Manager Scott Gregory, in conjunction with the Duty Holder and Gary Tootle (Facilities Property Services – Head of Building Maintenance), will be responsible for managing the annual programme of asbestos management re-inspection surveys in adherence to HSE best practice guidance HSG264 – Asbestos: The Survey Guide.
They will collectively ensure that:
•The management of any Refurbishment & Demolition, additional Management Surveys, follow up inspections, remedial works or maintenance activities with regard to updating of the Micad database and records are procedurally compliant.
•Surveying of the Estate takes all reasonable steps to determine the location of ACM’s.
•That all known or identified asbestos is repaired, sealed, removed, or otherwise treated, if there is a risk of exposure.
•Periodically monitoring the condition of ACMs, updating the asbestos register and reassesses the risk due to its condition or location.
•Keep the Micad asbestos database of ACMs up to date and providing a record of the location, condition, maintenance and removal for all ACMs on the University's estate.
5.4 Operational Management of Asbestos Risk
Facilities Property Services, Head of Building Maintenance – Gary Tootle and the Property Services Building Maintenance Managers will collectively ensure that asbestos is safely managed during all operational maintenance activities within buildings under their control.
They will:
•Carry out risk assessments and document all actions taken to manage the asbestos.
•Make all asbestos information available to all those who may come into contact or disturb ACMs. Information shall be provided in a written or electronic format and shall be correct on the date it is presented.
•Put operational managerial arrangements in place to make sure that all work, which may disturb suspected ACMs, is fully compliant with current legislation and the Asbestos Management Plan.
•Ensure that prior to the commencement of any works which may have the potential to bring staff into contact with ACMs, the Micad asbestos database is consulted, or Refurbishment & Demolition surveys are carried out, and such information used within all work related risk assessments.
•Keep the Micad asbestos database of ACMs up to date by formally notifying Scott Gregory (Facilities Property Services Maintenance Manager) of all changes in condition, location or removal of ACMs within those maintained areas under their control across the University's Estate.
5.5 Asbestos Awareness and Training
The Head of Facilities Property Services – Mike Price (the Duty Holder), and Gary Tootle (Facilities Property Services – Head of Building Maintenance), shall ensure that training is undertaken for maintenance staff and staff identified as requiring such training to safely carry out their role within the University. This will include dissemination of relevant information to staff, students, contractors or third parties as required ensuring safe working practices or occupancy of University buildings.
5.6 Responsibilities of Staff and Students
They are personally responsible for ensuring that:
•They comply with their obligations as set out in the MMU Health and Safety Policy and the MMU Health and Safety Manual.
•That any activity that may disturb or damage ACM has been avoided.
5.7 Responsibilities of Human Resources
•Offering screening to members of staff who are known or suspected to have been exposed to asbestos materials.
•Counselling staff who may have been exposed to or who are concerned about possible exposure to asbestos materials, in liaison with Staff Counsellor and Counselling Service.
•Undertaking when requested an auditing role on representative projects carried out by the Asbestos Management Co-ordinator, Asbestos Contractor or Analyst.
•Provide advice on Asbestos Awareness training for staff and students as necessary.
6.0TRAINING
The University will continue to provide its asbestos awareness training programme to staff that are likely to come into contact with the potential to disturb asbestos containing materials or those who have direct management and supervisory roles of staff or contractors in carrying out such work.
All resident maintenance staff, including long term maintenance contract staff, shall attend asbestos awareness trainingor refreshers training every 2 years to make sure that all are competent in the recognition of asbestos and in the appropriate safe procedures to manage it. Additional training shall be provided to supervisory staff to maintain competency in the safe management of ACM’s on the University premises as deemed suitable including refresher training every 2 years.
The University will train the Responsible Person - Asbestos and Duty Holder to BOHS P407 level or similar recognized standard. Relevant Maintenance or Project Managers shall be trained to BOHS P405/P402 level or similar recognized standard and staff shall regularly attend further appropriate courses or refresher training to maintain competency in the recognition and management of asbestos.
Continual assessment shall be undertaken to make sure that all staff are kept up to date with current and future legislation or working best practices.
Facilities Property Servicesshall liaise with Human Resources to introduce Asbestos awareness as part of the induction process for all University staff. Facilities Property Servicesshall liaise with Student and Academic Services to incorporate Asbestos awareness into web based Faculty Student Handbook and the Halls of Residence Handbook. The wording to be incorporated into the staff induction and the student handbooks will be as set out in Appendix B.
7.0PROCEDURES FOR PROJECT AND MAINTENANCE WORKS
All University Project Managers, Surveyors, and Engineers (including appointed external project managers or departmental staff nominated as project managers for specific projects) shallensure that:-
- Project management consultants involved in their projects follow the University procedures and that all appropriate information is disseminated
- All areas are assessed prior to project/work start, and that they identify any known risk from asbestos via MICAD and make sure that, where applicable, further investigation including a Refurbishment & Demolitionsurvey is undertaken
- All staff and contractors are informed of the location of any known asbestos affecting the project/work. The pro-forma contained in appendix D of this document must be used to record the transfer of information from the University to the Contractor
- That if required the project is effectively managed and monitored by an appointed Asbestos Consultant
- If suspect asbestos material is discovered during the course of work, all work is stopped, staff are informed, and advice is sought from the Responsible Person – Asbestos / Asbestos Contractor/Consultant
- The Project Manager will seek advice from the Responsible Person – Asbestos or approved Asbestos Contractor/Consultant on the most appropriate remedial action and shall arrange for any necessary analytical works
- Those recommendations made by the Responsible Person – Asbestos or Contractor/Consultant for any remedial actions are incorporated into the project works
- The Responsible Person – Asbestosis kept fully informed of all changes to any ACM’s so that they can be recorded
8.0GENERAL AND EMERGENCY CONTROL PROCEDURES
8.1 Entry into Asbestos contaminated area
Access to contaminated areas will not be permitted until a risk assessment has been carried out. Access will be controlled by the Responsible Person – Asbestosor his nominated competent person’s and will be restricted to asbestos competent persons wearing the appropriate personal protective equipment.
Access restrictions will remain in place until the Responsible Person – Asbestoshas all the test results necessary to verify all surfaces and airborne contamination has been dealt with.
8.2 Access to an Asbestos Enclosure
Access to any asbestos enclosure will be restricted to authorised staff, consultants, and contractors only. Procedures for access will be strictly in accordance with a risk assessment prepared for the work. Access restrictions will remain in place until a certificate of re-occupation has been issued by an authorised person.
In the case of emergency, only authorised competent staff wearing the appropriate personal protective equipment will enter the live enclosure.
8.3 Labelling Asbestos
Labelling of ACM’s willnot be used as a method of identification and management.
8.4 Working with Asbestos Containing Materials
All work with ACM’s is to be carried out by Specialist Contractors holding all the required statutory licences and insurance. This requirement shall also apply to ACM’s defined in regulation 3(2)(c) (ii) as non-modifiable. Unlicensed contractors shall not be permitted to work on, disturb, or interfere with any ACM’s.
The work will be undertaken by competent staff, utilizing appropriated tools and personal protective equipment.
The work will be carried out strictly adhering to Health and Safety Guidance documents including:
- Control of Asbestos Regulations 2012.
- A Comprehensive Guide to Managing Asbestos in Premises HSG 227 2002.
- Asbestos Essentials HSG 210.
- Asbestos: The Survey Guide HSG264.
- Asbestos: The Analyst’s Guide for sampling, analysis and clearance proceduresHSG 248.
- Asbestos: The Licensed Contractors Guide HSG 247.
8.5 Day to Day Maintenance Works
A new integrated maintenance management system has been purchased to manage the day to day maintenance works around the University. This system includes control gate mechanisms to identify ACM’s at the stage work notes are issued. Where a work note identifies the presence of asbestos, the Surveyor/Engineer/Supervisor, and the operative, must interrogate the asbestos register to determine if the location of any asbestos impacts on the work instructed. If operatives need to move outside the work area defined on the work note (e.g. to access a duct to isolate services) or are unsure about a material or task they must refer back to their Supervisor for further asbestos checks and instructionbefore proceeding.