Pre-Start Meeting Agenda

/ PRE START MEETING AGENDA / Revision: 02
Date:18-06-2018
Page: 1 z 15
Echo Health &Safety Requirements

NB. The Trade Contractor must provide all items marked ( ) prior to the Pre-Start Meeting

PROJECT:
TRADE CONTRACTOR: / DATE:

PERSONS PRESENT AT MEETING

Echo Project manager: / Contractor project manager:
Echo Site Manager / Contractor site supervisor:
Echo safety manager: / Contractor safety manager/advisor/consultant
No. / ITEM / COMMENTS
1.0 / Accreditation
1.1 / What is the Trade Risk rating?
(Tick where appropriate) / ESP
(Extra Special Precautions) / High / Medium / Low
2.0 / Explain that the following safety documentation is available for reference andinspection in the Echo Office.
2.1 / Health Safety & Environmental Plan / Location;- Echo Site Office
Revision:
Communication of Updates: - To All Trade Contractors
To be Issued
2.2 / Echo Health & Safety Policy Statement / Located in Echo Site Office
Document No.: ECHO/EHS Policy Issue
Location(s) displayed on site:-Site Notice boards / Echo Site office
To be issued
2.3 / The Project Safety Rules and specific procedures / Reference 2.1
Within tender documents, confirm reviewed by contractor and incorporated into safe working methods
2.4 / Monthly H&S Return / Copy attached. To be returned to Echo Safety Dept.
3.0 / Contacts
Explain the following
3.1 / Echo project manager / Name:
Contact Number
3.2 / Echo Site Manager / Name:
Contact Number:
3.3 / Echo safety manager / Name(s): / Tel:
3.4 / The name and telephone No. of the Temporary Works Engineer
All drawings and calculations must be checked by Trade contractors engineer prior to commencement i.e. facade support, excavation support etc. / Tradecontractors Project Temporary Works Co-ordinator
Name:
Contact Number:
3.6 / Emergency Services / Police, Fire, Ambulance – “112” via Echo Project office or site Security
107 105 104
Other:
4.0 / Information to be provided by the Trade Contractor
The Trade Contractor must present his Safety Pack at or prior to this meeting including:
4.1
( ) / Safety Policy Statement
Declaration of Competence form / Yes / No / Comments:
4.2
( ) / Project Safety Organisation Chart. /

Review

Comments:
Actions:
4.3
( ) / Health Surveillance
Procedures /

Review
Hand Arm Vibration Syndrome (HAVS)
Others e.g. Lead workers, Asbestos Workers Medicals, Radiological etc

Comments:

Occupational Health Policy, i.e. Dermatitis, Noise, Asthma, Stress, Asbestosis etc.

Actions:
4.4
( ) / Contractors written Outline Risk Assessment and Method Statement including safe system of work to control the hazards identified in response to the Trade risk analysis. / IMPORTANT:Method Statements must address issues raised in Part 1 plan and designers risk assessments, as well as ECHO’S Trade Risk Analysis and contractors own risk assessment.

Review those provided in Pack

Comments:
Action:
4.5
( ) / Noise Assessments for plant and operations creating excessive noise. /

These must be provided for tasks or activities, which it is anticipated or known to exceed 80 d b A.
Register of Assessments to be provided.
Review those provided in Pack

Comments:
Actions:
4.6
( ) / COSHH Assessments /

MSDS are not acceptable as assessments. (Materials safety data sheets)

Assessment must be appropriate to work activity
Register to be maintained.
Review those provided in Pack

Comments:
Actions:
4.7
( ) / Manual Handling Assessments /

Assessment must be appropriate to work activity
Mechanical handling
Register to be maintained, THIS MAY BE CONTAINED IN TASK MS AND RA
Review those provided in Pack

Comments:
Actions:
4.8
( ) / Personal Protective Equipment Assessments. /

Assessment must be appropriate to work activity
Register to be maintained.
Review those provided in Pack

Comments:
Actions:
4.9
( ) / Name of Site Supervisor responsible for Safety. / Name:
Position:
Contact telephone number:
CV (only professional experience) - YES / NO
Confirm training courses attended within last 12 months.
4.10
( ) / Contractors Safety Manager / Advisor and his visiting frequency. (This should compare with Echo’s Safety manager’s frequencies.). / Name:
Contact:
In House / External Consultant:
CV(only professional experience) to be provided:
State Visiting Frequency (As per identified risk)
Written report to be copied to Echo for each visit and must be proactive and give competent advice.
Contractors must be able to demonstrate close out of any actions.
5.0 / Meetings - Explain the following meetings & procedures; -
5.1 / Trade Progress Meetings:
Safety will be on the agenda. / Chaired by project manager
Frequency.
Confirm who will attend from contractor
Safety information to be provided by contractor at this meeting.
ATTENDANCE MANDATORY
5.2 / 1)Client Safety Meeting
2)Safety Representative Meeting / Chaired by most AppropriateEcho Manager on site.
Frequency: Monthly
Confirm who will attend from contractor
ATTENDENCE TO BOTH MANDATORY
/ PRE START MEETING AGENDA / Revision: 02
Date:18-06-2018
Page: 1 z 15
Echo Health &Safety Requirements
6.0 / Training requirements
6.1 / Induction / All personnel must attend site induction training, prior to commencing on site.

Days / times of Induction’s: Daily
Duration: – Safety & Security pass issue
Booking arrangements:
Pass Application forms Trade:
Induction Register to be maintained
Contractor Induction’s must be carried out after site induction (to include all method statements!)

6.2 / Contractor risk assessment / method statement / safe system of work explanation. / All risk assessments / method statements must be explained to all personnel undertaking any work activity which these have been prepared for.
Registers to be maintained by contractors (Echo to monitor)
NB All young persons i.e. those under 18 years of age and the name(s) of their appointed Supervisor must be notified in writing to ECHO.
6.4 / Toolbox Talks / All site personnel to be given a Tool Box Safety Talk every 2 weeks
Duration: 10-15 minutes
Tool Box Talk Register to be maintained by; - copies of registers attached.
Registers to be submitted
6.5 / Management Safety Training / Confirm Contractor compliant
Details of courses attended in the last 12 months.
Actions:
6.6 / Safety Refresher Training /

To be agreed and confirmed by Echo and contractor as building phases change.
Content & time scale to be agreed by Echo

7.0 / Trade Contractor Subcontracting.
7.1 / List in comments column the Sub contractors the Trade Contractor will be using.
Echo reserves the right to preclude contractors from this project. / For each Trade confirm the following

Trade Element: -
Sub Contractor: -
Did sub-contractor attend this meeting?

7.2 / Trade Contractor must ensure that their sub contractors comply in full with the EchoEnvironment Health & Safety Management System, and that of the Trade Contractor. / State how this will be achieved by the Trade contractor
8.0 / Site Access and Security
8.1 / Pedestrians /

Identify Entry:
Segregation measures
Control Measures, Refer to Traffic Management Plan
All persons entering or leaving site are liable to be searched at any time.

8.2 / Vehicles /

Identify gates

Arrangements for deliveries
Control Measures, Refer to Traffic Management Plan
All vehicles entering or leaving site are liable to be searched at any time.

8.3 / Visitors /

Describe arrangements for visitors: Visitors booked, escorted by nominated passholders only.
All non-inducted personnel must be accompanied at all times by a site-inducted person.
All visitors will be issued with hard hats and a visitor’s pass.

8.4 / Criminal acts /

All incidents of crime must be reported to the Echo’s Project Manager immediately.

9.0 / Welfare
9.1 / Explain the provision of these facilities by Contractor
10.0 / Personal Protective Equipment.
10.1 / Helmets - Explain Hard Hat Policy / 100% of personnel, 100% of the time unless dezoned by Echo
Colour coding / identification of:

Manager/Supervisor: White
Signaller: Blue
H&S: White
Visitor: Red
Blue collar workers: Yellow
Others as identified.

10.2 / Footwear -. /

Steel toe-cap/ steel midsole footwearmust be worn at all times when on site.
All footwear must be selected specific to task e.g. Safety Wellingtons for concrete works

10.3 / High Visibility Clothing / Hi Viz. clothing must be worn throughout site internal and external.

All vehicle Banksmen / Slinger signallers must wear Orange Vests/jackets.
Remainder of operatives yellow vests/jackets.

10.4 / Noise, COSHH and PPE risk assessments. /

Contractors are to ensure that other PPE is worn as identified in their assessments and that personnel are trained in its use maintenance, storage and replacement.

11.0 / Lighting Arrangements
11.1 / Describe the lighting level provided by Principal Contractor / Principal Contractor to provide: -
Access and emergency lighting.
11.2 / Lighting to be supplied by the Trade Contractor / Contractor to provide: - All Task lighting.

Lamp holders on festoon lighting must be moulded to flexible cable and be of the screw type with protective covers.
All halogen lamps must be fixed subject to Echo Management agreement.

12.0 / Access Arrangements
12.1 / Explain the scaffold and other forms of access to be provided by Principal Contractor / e.g. Scaffold
Passenger Hoists, Haki staircases.
12.2 / Trade Contractor / What forms / types of access does the contractor propose to use? e.g. Scaffold, MobileTowers, MEWP’s
metal stepladders, Haki staircases.
The Trade Contractor is to follow the hierarchy of control as described in the Construction health and safety plan.
Consider if arrangements are adequate and provide best practice approach. e.g. provide stair access to scaffold rather than ladder access.
13.0 / Scaffolding
13.1 / Design Scaffolds - /

Scaffold Engineering Dept must check Drawings and calculations prior to the scaffold being erected.

13.2 / Scaffolds and MobileTowers – Training standards /

Suitably Trained persons must erect all scaffolding and mobile towers.

13.3 / Working Platforms /

Handrails and toe boards must be fitted no matter what height the working platforms.
Material guards must be fitted on all scaffolds where materials are to be stored above toeboard level used for storing materials.

13.4 / All Scaffolds / Free standing scaffold towers, height to platform
Unsheeted

3.5 x minimum base width for internal use (this is a guide only and must not be the defining factor)
3.0 x minimum base width for external use (this is a guide only and must not be the defining factor)
A suitable and sufficient risk assessment must be carried out for all mobile towers.

14.0 / Measures to Protect public
14.1 / How is access by the public prevented? / Onto Site
Onto scaffolds adjacent to site perimeter.
Refer to Traffic Management Plan.
14.2 / What work activities will the contractor undertake that may be a potential risk to members of the public? / Consider, deliveries, vehicle movements.
Refer to Traffic Management Plan.
14.3 / Does the Trade contractor need to provide fans or covered walkways? / Identify locations; -
Agree type & level of protection:

Lighting
Signage
Permits

15.0 / Housekeeping
15.1 / Explain and agree arrangements for storing materials and clearing away rubbish. Explain if rubbish is not removed within time specified the Principal Contractor will clear it and counter-charge. / Storage arrangements:-

HFL & HFG
Fuel
Bulk materials
Perishable
Tools & Equipment
PPE
Other

16.0 / Permit to Work Systems
16.1 / Access / Required for out of hours working and or access to restricted areas
16.2 / Demolition / For all works demolishing or dismantling structures.
16.3 / Excavations / For all Excavation Works
16.4 / Hot Works / For all Activities producing heat, spark, flame or has the potential to cause ignition.
16.5 / Access (Risers) / For all Lift / riser shafts
Controlled by Trade contractor
Monitored by Echo.
16.6 / Confined Space Entry / Required for entry to all areas defined as confined spaces
16.7 / HV Equipment / To be used by Duty Holder / Electrical Contractor to control safe system of work. (f.i. live trafo station entrance)
16.8 / Other permits (as required)
State type and explain / To be issued Permit pack.
17.0 / Fire Precautions & Emergency Procedures
17.1 / Planning / Explain Fire & Emergency Plan and input required from contractors i.e. fire wardens etc.

Fire Warden and Deputy names to Echo.

17.2 / Implementation /

Explain arrangements for displaying emergency information. (inductions, site notice boards, toolbox talks)
Arrangements for raising the alarm, rescue and evacuation in the event of fire, accident or another emergency.
Identify muster points
Establish method of accounting for manpower.
Explain responsibility for keeping escape routes clear.

17.3 / Control /

Explain Project
Explain smoke alarm requirements and fire fighting equipment that has to be supplied by the Trade Contractor.
All protection materials are to meet the relevant Loss Prevention Council Standard. This is to include temporary protective materials.

17.4 / Monitoring /

Fire Drills
Alarm Test(s)
Isolation Arrangements
Weekly Inspections
Audits

18.0 / Highly Flammable Gases and Highly Flammable Liquids
18.1 / Highly Flammable Gases
e.g. Oxygen/Acetylene Fuel Gases /

Flashback arrestors must be fitted to this equipment.

Cylinders must not be stored or left in areas below ground level overnight.
All cylinders must be secured.
The number of LPG cylinders at the point of work shall be as small as practicable (one day’s supply).

Agree storage location
Agree Signage / Segregation

Agree Fire Fighting Provision

18.2 / Highly Flammable Liquids /

Minimise storage on Site
Agree storage location
Agree Signage / Segregation
Agree Fire Fighting Provision
Agree Spillage control & Clean Up
No more than 3 Gallons of petrol to be stored on site in correct type and identified container. (Echo to be informed of requirements).

19.0 / Tower Cranes and Hoists.
19.1 / Crane Co-ordination Plan / Principal contractor Crane Co-ordination & Lifting Plan
Name
Contact No.
Contractor Co-ordinator
Name
Contact No.
19.2 / Explain arrangements and operations requirements for tower cranes and hoists provided by the Principal contractor. /

All powered cranes, hoists and mobile elevating work platforms must be certified as safe by a third party, and have a competent driver.
All hoists operated and controlled by the Principal Contractor
All tower cranes operated andcontrolled by the Principal Contractor.

19.3 / Mobile Cranes
Explain: before any mobile crane is used the Mobile Crane Checklist must be completed /

All powered cranes, hoists and mobile elevating work platforms must be certified as safe by a third party, and have a competent driver.
Before any mobile crane is used the Mobile Crane Checklist must be completed- refer to Echo Crane

Co-ordination & Lifting Plan.
19.4 / Lifting Appliances and Accessories for Lifting / Copies of all Certification must be held on site.
19.5 / Webbing slings. /

Date of First Use
Maintenance and examination programme
Written confirmation of correct storage

20.0 / Suspended Cradles.
(Note :- Full body safety harnesses must be worn on All Cradles, Gondolas and suspended scaffolds)
20.1 / Construction / Suspended cradles must comply fully with the provision of current legislation.
20.2 / Erection/ installation / Suspended cradles may only be fixed and moved by a specialist cradle supplier or competent scaffolding company.
20.3 / Safe Use / Safety devices required for powered equipment for temporary use

Automatic overload device
Upper limit Switch
Lower trip bar
Self levelling device
Central control of both power units.
Slack rope device.
Full body safety harnesses

21.0 / Fall Prevention and Protection
21.1 / Fall Prevention and Protection Plan. /

Explain Plan BIOZ
Edge Protection and Holes in Floors
Agree Fall prevention measures
Agree Fall Arrest Measures
Fall body harness must be worn when working form any form of MEWP’s i.e. scissors lifts, flying carpets.

22.0 / Environment
22.1 / Environmental Plan /

Explain Plan
Project Specific issues e.g. noise restrictions
Agreed working hours
Discharge consents

22.2 / Waste Management Plan /

Explain Plan
List types of waste anticipated
Is it Controlled / Special?
Producer
Waste Broker licence
Waste Management Licence
Waste Carrier Licences
Waste transfer points / disposal sites to be used
Transfer Consignment Notes
Minimisation
Segregation
Recycling Measures

23.0 / Accident and Dangerous Occurrence Reporting.
23.1 / All accidents involving any first aid /

To be reported immediately to Echo
Echo Accident Book.

23.2 / Any major accident, dangerous occurrence or 1-day injury /

Trade Contractor must immediately report to Echo and to the enforcing authority by telephone any notifiable major accident, ill health condition or dangerous occurrence to the enforcing authority with a copy to Echo

23.3 / Environmental incidents /

Explain Echo’s reporting requirements, complete form in H&S plan and issue to Echo

23.4 / Near Miss Reporting /

Explain Project Reporting requirements
Any incident to be immediately reported to the Echo

23.5 / Activities and conditions outside the control of the Trade Contractor. / Explain that any such conditions must be reported to Echo’s Safety Department immediately and that no one is to be put at risk by ignoring such hazards. e.g. unstable / incomplete scaffold.
24.0 / First Aid Facilities.
24.1 / Explain Echo’s provision /

First Aiders
First Aid Equipment Location

24.2 / Agree Contractor Provision
Note: It is only acceptable for Echo First Aiders to provide cover to small low Risk Trades. /

First Aiders (All personnel Must be First aid trained and not appointed persons)
First Aid Equipment Location
Emergency facilities relative to their work activity e.g. Crane Rescue, Fallen Safety Harness User.

25.0 / General
25.1 / Cartridge Tools. /

Cartridge tools must be of the low-velocity type.
Operators must have received adequate training in the safe operation of the tool to be used.

25.2 / Alcohol and Drug Policy /

Explain that operatives under the influence of alcohol or drugs will be removed from site.
Contractors Supervisors to monitor

25.3 / Reinforcement Starter Bars /

Contractors installing rebar are responsible for protecting starter bars.
All starter bars must be protected at the earliest opportunity and maintained until concreted.

25.4 / Wind Alert /

Explain what precautions contractors must take, as directed in Wind Alert.

25.6 / Mobile Telephones / site radios /

As a minimum personnel must not operate plant & equipment or undertake other work activities whilst using a mobile phone.

Consider use of common user site radios.

25.7 / Laser Survey Instruments /

Class 3b and 4 lasers are not permitted on Echo Projects..
A competent person must have received safety training and be appointed as Safety Supervisor when Class 3A lasers are used.

26.0 / Contractors Method Statement & Risk Assessment
26.1 / Note: No work to proceed until Method Statement/Risk Assessment has been agreed. / Review in detail

Refer to Echo’s SMS
Risk Assessments
Safe Systems of Work.
Approved /not approved

SIGNED:
ECHO PROJECT MANAGER / CONTRACTORS MANAGER
DATE: / DATE:
ANY ITEMS IDENTIFIED WHICH REQUIRE FURTHER ACTION / INFORMATION BY ECHO & CONTRACTOR MUST BE PROVIDED BY ______(DATE).