POST TITLE:PAYROLL/FINANCE ASSISTANT

POST NUMBER:S034

JOB DESCRIPTION

Job Summary

You will be part of a team that assists the Finance Managers in all financial matters relating to the Trust including, but not limited to, maintaining financial and payroll records, processing payments and invoices, payroll input, accounting for cash income and payment of salaries.

Job Activities

Payroll

  1. Input Payroll data ensuring that all employees are paid accurately and within pre-determined timescales
  1. Collate and check monthly timesheets, referring queries as appropriate
  1. Assist the HR Administrator with processing and monitoring of all staff changes including new

starters, transfers, leavers and other amendments to salaries and employee data in compliance with payroll and policy requirements

  1. Calculate adjustments to employees pay, as appropriate
  1. Accurately calculate, input and record statutory and occupational absence payments.
  1. Maintain regular contact with HMRC, processing all statutory requirements within time scales
  1. Administration of salary sacrifice schemes, including Cycle to Work, child care
  1. Populate and monitor the annualised hours spreadsheet
  1. Populate the pension contributions spreadsheet
  1. Notify the Corporate Services Manager of all leavers
  1. Maintain confidentiality at all times to maintain employee confidence and protect payroll data
  1. Ensure that all mandatory training is maintained

Finance

  1. To administer the purchase order system
  2. To check, process and seek correct authorisation of supplier invoices
  3. To undertake timely & accurate preparation of the payment run
  4. To reconcile supplier statements
  5. To investigate and respond to supplier queries in a timely manner
  6. To process petty cash
  7. To raise invoices for services to partners and for block bookings, beach huts, boat moorings and clubs/events/promotions
  8. To proactively collect debt
  9. To reconcile the sales ledger payments against invoices
  10. Reconciliation of balance sheet accounts
  11. Weekly cash income reconciliation & reporting
  12. To reconcile interim Company accounts
  13. Assist with end or year preparation and procedures
  14. Support the administration of the direct debit service
  15. Support external and internal audits

Health & Safety

  1. Take reasonable steps at all times to ensure the health and safety of yourself, other staff and members of the public who may be affected by your actions or omissions at work

Other Duties

  1. Plan, organise and manage your own workload to ensure your contribution to the company’s monthly financial reporting process is achieved in a timely and accurate manner
  1. To ensure that SLT’s communication procedures are fully complied with, ensuring effective two-way communication between all groups of staff
  1. To positively respond to customer enquiries in a calm, professional and diplomatic manner To comply at all times with SLT’s Disciplinary Policy
  1. To make recommendations for improvements to the service and ensure feedback is communicated to the appropriate staff
  1. To ensure SLT Financial Regulations are complied with at all times
  1. To maintain a close and positive working relationship with SLT’s respective Council partners
  1. To comply at all times with SLT’s Disciplinary policy
  1. To undertake such other related duties as may be allocated from time to time by the Managing Director or SMT

Post No:S034Job Title:Payroll/Finance Assistant

Desirable (D)
Essential (E)
Experience:
(i) Experience of working within a finance department
(ii) Experience of working with Sage Payroll
(iii) Experience of working within a diverse, fast paced environment
(iv) 2 years’ experience of administering all aspects of Payroll
(v) Previous experience of using a computerised Payroll system
(vi) Knowledge of statutory payments and deductions including SSP, SMP, Tax, NI etc.
(vii) Experience of working in a team
(viii) Experience of Charitable Trust Accounts
(ix) Experience of VAT coding / E
E
E
E
E
E
E
D
D
Skills and Abilities:
(i) High level of competence in Microsoft ~Sage or equivalent accounting software
(ii) Excellent efficiency, planning, organisation and resourcefulness
(iii) Excellent interpersonal skills
(iv) Ability to work in a busy office environment that often demands high levels of concentration
(v) Ability to manage time and priorities to meet conflicting deadlines and in response to changing situations
(vi) Good problem solving ability
(vii) Willingness to accept responsibility
(viii) Methodical and thorough approach to process working
(ix) Ability to extract, interpret and convey information accurately, clearly and in a manner that is easily understood
(x) Excellent verbal and written communication skills
(xi) Understanding of financial principles and application in practice
(xii) The ability to think logically
(xiii) Ability to learn and develop new skills
(xiv) Ability to pay close attention to detail and be highly accurate
(xv) To be honest, trustworthy and respectful / D
E
E
E
E
E
E
E
E
E
E
E
E
E
E
Education and Training:
(i) Sage Payroll
(ii) GCSE Maths & English A-C
(iii) EDCL Excel Advanced
(iv) Competent in software packages including MS Word, Excel and Internet Explorer / D
E
D
E
Other Requirements:
(i) You will be well motivated and able to work on own initiative and to organise and prioritise own work
(ii) To be able to work under pressure, making decisions quickly where necessary.
(iii) To work flexibly to the needs of the role.
(iv) Demonstrate the ability to respect confidentiality and confidential material
(v) To be able to work on own initiative / E
E
E
E
E
Specialist Knowledge/Requirements:
(i) Good knowledge of Purchase and Sales Ledger and understanding of budgets
(ii) Knowledge of managing Direct Debit services
(iii) A commitment to diversity and equality of opportunity
(iv) A commitment to corporate working, behaving and working in a professional manner
(v) A commitment to confidentiality and appropriate management of sensitive information and an acceptable level of understanding of the Data Protection Act and how this applies to the Trust.
(vi) Demonstrate a high drive for achievement
(vii) Commit to and demonstrate a style of openness, integrity and loyalty / D
D
E
E
E
E
E

Customer Services Administrator February 2013