POST TITLE: ESF Project Admin / Compliance Officer

BARNET AND SOUTHGATE COLLEGE

JOB RESPONSIBILITY PROFILE

POST REFERENCE:ESFPO - 01

SALARY: Support Scale – Scale 6 £24,481 - £26,006

HOURS:36 hours per week, 52 weeks per annum

LOCATION:Wood Street - but post holder will be required to work from all campuses and external event locations

RESPONSIBLE TO:Project Leader

CORE RESPONSIBILITIES

To assist in the design, development and implementation of systems and procedures to enable the effective management, monitoring and evaluation of the contract.

Implement and audit administrative procedures and demonstrate that processes capture information required.

Record spending within guidelines set out in contracts bringing any anomalies to the attention of the Project Manager.

Prepare accurate timely reports on project progress as required.

Arrange group and individual meetings with providers.

Minutes at meetings.

Assist in carrying out quality assurance arrangements.

Visit companies/employers to generate business for the project as required.

Checking enrolment forms to ensure data has been completed correctly.

Maintain accurate records in line with ESF project guidelines.

Act as main point of contact for the project.

Entering data to student achievements.

Assisting with the maintenance of files.

To participate in the Colleges appraisal processes.

General duties and responsibilities

To provide a helpful, professional and flexible service to internal or external customers of the department or the College.
To act in accordance with College values and positively represent Barnet and Southgate College in all aspects of your work.
To operate in accordance with the College’s policies and procedures.
To act in a safe manner which safeguards the health and safety of yourself and others.
To be aware of equality and diversity, the needs of customers and learners and demonstrate these principles in all aspects of your work.
To be familiar with and comply with the College’s safeguarding requirements which protect the welfare of children and vulnerable adults.
To participate in and take responsibility for your own learning and development
To provide cover or support for other members of your team and undertake any other duties required by your line manager appropriate to your position within the organisation. This includes attending other Barnet and Southgate College campuses if required.

NOTE: Please be aware that the duties and responsibilities outlined above are not exhaustive, nor are they shown in the order of priority or frequency. They may be varied from time to time after consultation with the post holder. You may, from time to time, be required to work evenings, Saturdays or on a Sunday.

PERSON SPECIFICATION

CRITERIA / Essential / Desirable / Method
of Assessment
A – Application Form
I – Interview
P - Presentation
Qualifications / English and Maths to minimum Level 2 / L4 Qualification in Business Admin / A
Experience / Woking within an Administrative role / Previous project work / A
Report writing and taking minutes / A
Inputting and auditing / A/I
Knowledge
& Skills / IT skills in Word and Excel and Outlook / A/I
Excellent Customer Service Skills and telephone manner / A/I
Ability to work in a pressurised environment with a flexible and proactive approach / A/I
Ability to manage and prioritise own workload to ensure deadlines are met / A
Attention to detail and accuracy / A
Ability to work effectively as a member of a team and autonomously as required / A/I
Personal Attributes / Can do Attitude / A
Ability and willingness to travel around London for the project / A/I
Ability and willingness to travel and work at all main College campuses / A/I
Ability and willingness to participate in cross college activities e.g. enrolment, open days / AI
Commitment to promoting equality and diversity in what we do / A/I
Commitment to promoting safeguarding, health and safety and the learner voice / A/I