JOB DESCRIPTION
Post:Pay and Benefits Officer
Responsible to: Human Resources Manager
Purpose:To support the Human Resources serviceat Sport Wales.
Main Duties:
Pay
1.Central payroll contact with external payroll provider.
2.Respond to payqueries from payroll provider and staff, and advise staff of changes to their pay.
3.Ensure all pay information is received from others is timely and accurate. Prepare monthly pay submissions, including monthly reports, and forward all relevant pay information to payroll provider by specified deadlines.
4.To process and advise on aspects of pay including incremental pay rises, timesheets (casual/bank holiday/overtime), salary statements, maternity/paternity pay, KIT days, union deductions, distributing payslips, and other ad hoc duties.
5.Maintain database of personnel records - updating employee personal details, pay data, revised spine points and allowances. Modifying database to meet HR recording needs.
6.Implementation of electronic payroll link.
7.Review and amend when necessary standardised pay forms.
8.To monitor and review all payroll processes and make recommendations for improving accuracy and control measures.
9.Update payroll modelling spreadsheet and support pay negotiations process, as required.
10.Action negotiated annual pay agreements by calculating revised salary details, preparing notifications to payroll provider, transferring data to the HR database. Prepare letters to staff regardingsalary changes.
11.Take notes of Pay Committee meetings and ensure all actions are completed.
12.Produce total reward statements annually via employee self-service function of the HR database.
13.Produce management reports as required.
Benefits
14.Administration of pension scheme starters, leavers and retirements, and deal with pension enquiries from the Pension Administrators and staff.
15.Support pensions career average and auto-enrolment implementation. Processing relevant documentations during initial implementation and ongoing administration.
16.Ensure benefits leaflet is updated as required and staff are informed of changes.
17.Deal with all staff queries on their benefits package
18.Ensure appropriate paperwork is maintained and processed for all benefit schemes, including salary sacrifice schemes (bicycle loans, childcare voucher scheme, purchasing annual leave, long-term training, charitable giving), healthcare options,pensions, shopping scheme, financial support services, and so on.
19.Continuously review Sport Wales’ rewards and benefits package and make recommendations to attract, retain and engage staff.
20.Promote staff benefits through internal communication tools.
Miscellaneous
21.Provide statistics on the workforce to the Welsh Government and other statutory bodies, as requested.
22.Respond to HR queries from staff, preparing correspondence in response to internal and external enquiries, arranging meetings, dealing with telephone enquiries, filling of payroll documentation.
This list is not to be regarded as exclusive or exhaustive as there may be other duties and requirements associated with the post which the Council may call upon the post holder to perform.
Katie Archer
SENIOR HR OFFICER
23rd May 2013
PERSON SPECIFICATIONEssential / Desirable
Education and Professional Qualifications
Minimum of 5 GCSE passes or equivalent (including Mathematics & English)
Professional payroll qualification (CIPP or equivalent), or working towards this. / /
Experience and knowledge
Experience of working within a Payroll environment
Experience of working as a stand-alonePayroll Officer or as part of a small Payroll team
Experience of dealing with a wide range of staff pay and benefit enquiries
Experience of working with HR or Payroll software
A good understanding of pensions auto-enrolment changes and the administration required to support implementation.
Experience of dealing with defined benefit pension schemes.
Up-to-date knowledge of pay and benefit legislation and best practice. /
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Skills, Aptitudesand Abilities
Proficient working with Microsoft Office.
Intermediate to advanced MS Excel skills, particularly with regards to report formatting and spreadsheet manipulation.
Ability to analyse a range of pay and benefits data, produce payroll modelling reports and monthly payroll submissions.
Ability to constructively challenge existing processes and implement innovative ideas for continuous improvement
Ability to respond and adapt positively to a variety of situations and people, in order to meet changing priorities
Good organisational skills with the ability to prioritise own workload especially under time constraints with conflicting demands
Excellent communication skills using appropriate language and style relevant to the audience.
Ability to use initiative and work without day to day direction.
Ability to work both alone and as part of a team.
Ability to problem solve and make decisions with regards to payroll queries or issues.
Ability to work accurately and methodically, with good attention to detail
Welsh language /
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Sport Wales’ Behaviouralframework
Be encouraging to one another
Be responsible for what we do and how we do it
Be caring not only for each other but to our customers too
Be yourself and share information
Be respectful to each other, remembering we are all different
Be helpful to others but take time for ourselves and don’t be afraid to move forward
Be part of the team - we are all working towards the same goals /