POST / DISTRIBUTE

ANNOUNCEMENT DATE:

Grant Finance Manager

DEPARTMENT/DIVISION: Finance Department/ CHA Low Income Services, Inc.

STARTING WAGES: BELOW, PLUS A FRINGE BENEFIT PACKAGE

MINIMUM/STARTING / MAXIMUM

ANNUAL: $31,200.00 $41,600.00

APPLICATION DEADLINE: 04/08/2016

STARTING DATE: IMMEDIATELY

POSITION SUMMARY: Processing financial transactions and monthly reporting involves the use of accounting skills developed through education and experience. This position requires the performance of confidential bookkeeping duties that require knowledge of and experience with accounts payable, accounts receivable, payroll, procurement, invoicing, computer information systems, clerical office skills and other administrative functions.

Responsibilities include but are not limited to: maintaining accounting control over restricted accounts, including gifts, contract and grants awards received from federal, state, and local government agencies and private foundations; ensuring proper recording of all budgets, revenues, and expenditures for these accounts; preparing invoices for expenses incurred and follow up to ensure timely payment of outstanding invoices. Some funds received are handled electronically to speed processing.

Works closely with Grant Administrators in administering pre-award and post-ward activities related to sponsored programs, including assistance with budget preparation and filing of required fiscal reports. Work involves performing duties that require an advanced knowledge of and experience with cost or grant accounting principles and practices. In the performance of duties the employee is required to apply judgment and initiative based on knowledge gained through experience and training. Such decisions are made, however, in accordance with established precedents or departmental policies. Departures from established procedure are referred to the immediate supervisor for decision and all work is reviewed by the Accountant for overall performance.

PARTIAL LISTING OF MINIMUM QUALIFICATIONS: Bachelor’s Degree with major course work in accounting or business administration with accounting emphasis or an equivalent combination of education and experience with cost or grant accounting to meet the required knowledge, skills and abilities. Must be proficient in the use of Excel spreadsheets and 2 years’ experience with Microsoft Office, Windows, and accounting software programs. Able to organize with emphasis on detail and accuracy. Able to make complex computations with speed and accuracy. Able to understand and quickly follow written and oral instructions and to communicate in written and oral form. Excellent interpersonal and customer service skills. Must be independent, self-motivated, and very analytically minded. Must be bondable and insurable. Must be able to pass a criminal background check and pre-employment drug screen. Must possess an account for direct deposit of payroll.

A copy of the complete position description is attached.

Employment applications are available at the CHA Administration Building,

201 Switzler Street or online at

For ADA accommodationsplease call (573) 443-2556, ext. 1120 or (573) 875-5161 (TTY).

The Housing Authority of the City of Columbia, Missouri

is an equal opportunity employer.

Position Description

Grant Finance Manager

Reports To:CHA Accountant

Summary of Position: Processing financial transactions and monthly reporting involves the use of accounting skills developed through education and experience. This position requires the performance of confidential bookkeeping duties that require knowledge of and experience with accounts payable, accounts receivable, payroll, procurement, invoicing, computer information systems, clerical office skills, and other administrative functions which may include some human resources or personnel management.

Responsible for maintaining accounting control over restricted accounts, including gifts, contract and grant awards received from federal, state, and local government agencies and private foundations. Responsible for ensuring proper recording of all budgets, revenues, and expenditures for these accounts. Responsible for preparing invoices for expenses incurred and follow up to ensure timely payment of outstanding invoices. Some funds received are handled electronically to speed processing.

Works closely with the Grant Administrators in administering pre-award and post-ward activities related to sponsored programs, including assistance with budget preparation and filing of required fiscal reports.Work involves performing duties that require an advanced knowledge of and experience with cost or grant accounting principles and practices. In the performance of duties the employee is required to apply judgment and initiative based on knowledge gained through experience and training. Such decisions are made, however, in accordance with established precedents or departmental policies. Departures from established procedure are referred to the immediate supervisor for decision and all work is reviewed by the CHA Accountant for overall performance.

Major Duties and Responsibilities may include as Assigned:

  • Process payroll for electronic transmission every two weeks.
  • Prepare complex spreadsheets to allocate all payroll and employee benefits costs based onfunding source for journal entry to general ledger.
  • Prepare purchase orders in compliance with grant’s budget, match invoices or receipts topurchase orders when received; enter into Accounts Payable software; copy for grant fileand forward originals to the Finance Department for payment.
  • Review grant service provider’s requests for payment, enter into Accounts Payable software,copy for grant file and forward originals to the Finance Department for payment.
  • Maintain the Accounts Receivables; prepare monthly invoices for grant and reporting ofgrant reimbursements. Post invoices and deposits to Accounts Receivable in accountingsoftware.
  • Reconcile bank statements and General Ledger accounts monthly.
  • Prepare monthly financial reports with budget comparisons for grant program managers.
  • Maintain current departmental files and establishnew files as required; typecorrespondence, purchase orders, reports, forms and other records.
  • Assist with month end financial reporting.

Major Duties and Responsibilities may include as Assigned Cont’d:

  • Ensure all CHALIS records are well maintained, organized, and available for the annualfinancial audit and any program audits that may occur.
  • Post open positions for grant programs, manage application intake, schedule interviews, andprocess background checks both for applicants and volunteers.
  • Maintain CHALIS employee payroll data in the payroll system; process the CHALIS payroll and post all related journal entries.
  • Provide day-to-day work assignments and technical assistance to other Finance Departmentstaff for grant-related duties as assigned by CHA Accountant or the Director of Finance.

Required Knowledge, Skills, and Abilities:

  • Superior ability to organize with emphasis on detail and accuracy.
  • Excellent ability to manage multiple tasks to meet deadlines.
  • Ability to make complex computations with speed and accuracy on excel spreadsheets.
  • Ability to understand and quickly follow written and oral instructions and to communicate inwritten and oral form.
  • Excellent interpersonal and customer service skills, with the ability to meet and deal tactfullyand courteously with the public and to establish and maintain effective working relationshipswith other employees at all levels.
  • Superior knowledge of contemporary office practices, procedures and equipment includingfax, telephone, and copy machine. Must be a proficient keyboardist with a thoroughknowledge of word processing, spreadsheets and database programs.
  • Must be independent, self-motivated, and very analytically minded; problem solvingexperience a must.

Education and Experience:

  • Required: two years’ experience with cost or grant accounting, or an equivalent combinationof education and experience to meet the required knowledge, skills and abilities.
  • Required: two years’ experience with Microsoft Office and Windows.
  • Required: two years’ experience with accounting software.
  • Required: proficiency with Excel spreadsheets.
  • Preferred: two years’ experience in financial administration involving participation in theplanning and management of a nonprofit or government program.

Special Requirements:

  • Must have a valid Missouri driver’s license.
  • Must be bondable and insurable.
  • Must be able to interface effectively with all levels of management.
  • Must be able to obtain and maintain a bank accountfor direct deposit of payroll.
  • Must be able to pass a pre-employment drug screen.
  • Must be able to pass a pre-employment background check.

Employee’s SignatureDate