JOB DESCRIPTION

Post:Administration & CommunicationsWorker (part-time)

Employer Body:Bray Area Partnership (BAP).

Reporting to:SPECS Initiative Co-ordinator.

Location:The SPECS Initiativewill operate within the greater

Bray area and environs.

Terms and Conditions: Fixed-term contract position of 12 hours per week

until the end of 2017, having a starting annual salary of

€9,145 plus an employer’s contribution to an approved

pension scheme in accordance with BAP policies and

procedures.

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SPECS (Supporting Parents and Early Childhood Services) is a new initiative in the greater Bray area under the ABC programme which aims to implement an evidence based approach to achieving positive outcomes for children and families. The main job function will be to operate as a key member of the SPECS Initiative staff team to provide administrative assistance to support the implementation of the SPECS Initiative Implementation Plan.

Main Job Function

  • To assist the Co-ordinator with the day-to-daymanagement and general operation of the SPECS Initiative.
  • To carry out defined administrative procedures.
  • To support the duties relevant to the successful implementation of the ABC National Evaluation Framework.

Principal Duties and Key Tasks

  • Assist with the smooth running of the SPECS office, ensuring a timely response to queries and that policies and procedures are being adhered to.
  • In line with Bray Area Partnership (BAP) procedures, develop and implement clear and effective administrative systems to support the implementation of the ABC programme.
  • Data input in line with the ABC Evaluation Framework and collate regular data and reports as required.
  • Support the implementation of the communications strategy and to assist in the preparation and dissemination of internal and external communication material.
  • Develop and maintain comprehensive information and records management systems.
  • Carry out administrative tasks associated with the meetings of SPECS Initiative structures including meeting arrangements, preparing and distributing documents etc.
  • Provide administrative support for programme evaluations.
  • Assist with event planning and organisation.
  • Order/purchase goods and services on behalf of SPECS in line with BAP policies and procedures.
  • Performing such other duties or tasks as may be required from time to time as appropriate to the post.

Person Specification

  • Proficient in the use of applicable IT programmes with strong working knowledge of Microsoft Excel essential
  • Have a knowledge and experience of administrative systems
  • Be enthusiastic and willing to learn
  • Possess good organisational and interpersonal skills
  • Be capable of working to deadlines and producing high level quality output
  • Ability to work on own initiative within a team environment

Qualifications

The SPECS Initiative Administration & Communications Worker will possess the necessary skills and competencies to undertake and complete all administrative duties assigned to this position. Previous experience of working in a similar operational environment and a relevant qualification is desirable.