Position DescriptionsNew Staff or Faculty Position DescriptionsUA Careers
Only use this if you are creating a PD for a newly created staff position or an existing or new faculty position. [This could potentially, create more than one PD for a pcn if the pcn assigned to the new position is ‘recycled.’ HR will adopt the practice of searching newly assigned pcns and archiving old PDs.] If you think there should be a PD for your position and you don’t see it please contact your HR Consultant.
Enter Page Up from Click on myUA Recruitment Module. From the bubble page or the ‘hamburger’ dropdown, select ‘Manage position descriptions and create a new requisition.’
Click on ‘New Position Description’ in the upper left hand portion of the screen
Please include a detailed Justification for the Position and why it is being created. Be prepared to upload approval memos onto the Document tab.
For new staff positions, leave the pcn number blank. One will be assigned by Budget (Rhoda Brown) in the approval process.
Complete the remainder of the information fields.
Some fields will have binoculars and eraser icons. Partial information may be entered, then click the binoculars. This will return information that it finds based on your entry, or it will open a search box to assist you in finding the appropriate information for the field. Even if you entered the full information, click on the binoculars anyway so the system may complete its link to additional data shown beneath the field in yellow. The eraser icon clears the field so you may make another attempt.
Whenever you encounter date fields, select the date from the calendar after clicking the calendar icon.
Any field that has an asterisk * beside it is a required field and these fields cannot be left blank.
You may review the Quick Reference Guide – Position Description for a description of each field. The Guide is found on this webpage: or find it from the links on the ‘flower’ page.
MAU, Division, School Department – This is based on the UAA organizational chart. Colleges are under the Provost, other departments may be found under the Chancellor, Student Affairs, Sr Vice Provost, etc. If you cannot find your department, try a different Division.
Grade: For new Staff PDs, the PD Committee will change the grade based on their classification determination.
Grades for every employee type and geographical differential are found is this extensive list. If the field is blank and you click on the binoculars, a pop up window should appear. It often pops up behind your current window. “Grade” and a number such as 76 will display rates for the regular staff salary scale. To be sure you are using temporary rates, type in ‘temp’ with a grade number and select a temporary grade with the correct geographic differential.
/ Employee type / In Grade list as(type in search box):FR/FN / Non-union
A9 / UAFT
F9 / UANC
FT / Adjunct
FW adjunct /
ST, SN / Student
GN, GT / Grad student
CR, CT / C&T, or Facilities
CLASSIFICATION: Select a target classification (job family) title. For new staff PDs , the PD committee will change the classification title to the title based on their determination. Faculty titles are included.
Job Duties: Click on New to create an editable box in which to enter information. Please organize the duties into categories; a new box for each category. One block of duties for 100% will not be accepted.
Advertising Summary, Advertising Text – The Advertising Summary field is meant to be a brief (3-4 sentences) description of the job so that an applicant might get an idea of what the job is about. The Advertising Text box is the full length description of the job. This can be completed in the PD now, or wait until a job posting (recruitment) is created. If standard language is included now, subsequent job postings will contain the language.
Position Requirements are used when employees make a request for accommodation under the Americans with Disabilities Act or have claims with Worker’s Compensation. Please carefully consider the physical requirements of the job and choose the correct elements.
Search Committee – PPA/CCC’s should be included as a search committee member.
Approval Process: Choose UAA New PD from the drop down. Customized processes can be created for business units with unique needs.
For existing faculty positions, use the uakjobspd process because pcn is already known.
For new staff PDs, the HR PD Committee will review and determine the classification before the assigned HR Consultant approves.
Rhoda Brown should always go in the #4 Budget spot so that she may update Banner NBAPOSN.
In some cases, you won’t have a One-Up Manager for the #2 spot. You may repeat someone’s name twice. They will have to approve twice.
Save or Save and Exit will move the posting to the next approver. Please click ‘Save as draft’ if you want to be able to come back to this later (please note that saving as a draft may require re-entering the approvers again later.
Click on Next Page.
If required fields are blank, the system will prevent moving to the next page. Scroll through Position Info panel and look for the red asterisks and complete any missing information.
The Notes Tab
Select Note from the Add drop down to include additional information about the purpose for creating the position or details of your specific situation. This panel will also record approval e-mails.
The Documents Tab
An approved reorganization/layoff plan or Provost approval must be attached for any newly created staff or faculty position. No approvals may be necessary when creating a PD for an existing faculty position.
From the Select drop down, click on ‘Document from a file.’
Click on Upload file
Navigate to your file and click on Open at the bottom of the box.
Your documents will appear in a list:
Click on Save to finish your work later. Click on ‘Save and exit’ to send the PD to the first approver.
While the PD is being approved you will not have access to it to make further changes. An approver could make changes or decline it so the posting returns to you for further edits. In that case, you would make changes and start the approval process again when Save and exit is clicked on.
Revised December 6, 2018Page 1 of 5