POSITION NO: / 2FI021
DIVISION: / Ci City Governance & Information
DEPARTMENT: / Finance & Property Development
SECTION: / Management Accounting
STATUS: / Permanent Full-Time
CLASSIFICATION: / Band 6
OCCUPANT: / Vacant
LOCATION: / Broadmeadows Municipal Offices and various other locations within the municipality
DATE:
POSITION OBJECTIVE(S):
· Assist with the provision of Management Reporting on an organisational basis together with the development and preparation of Council’s budget, preparation of periodic reports, monitoring total Council performance against budget and financial systems operations.
· Contribute to the operations of Finance through active teamwork and effective performance of the key responsibilities and duties of the position.
· Ensure system integrity and compliance with Council’s financial reporting process and objectives.
· Assist with the coordination and production of the monthly financial management reports within the agreed time frames.
KEY RESPONSIBILITIES AND DUTIES:
Under the supervision and direction of the Management Accountant, the incumbent will be required to assist with the following duties:
· Preparation of the Annual Financial Statements
· Account Reconciliations
· GST & FBT Taxation
· Ensure that end of month and year end procedures are performed to provide accurate financial reporting including sub ledger disbursement.
· Provision of support to the Management Accounting Coordinator in the preparation of monthly financial reporting requirements including the integrity of all management and financial data for Council.
· Coordination and maintenance of the charts of accounts.
· Assist with the preparation, review and processing of data during the annual budget and budget review periods.
· Prepare budget reports for management overview and consideration.
· Provide positive personal contribution to the successful operation of Finance by having a customer service focus in a professional business environment.
· Maintain Assets Register
· Assist with Financial Council Reports
· Assist with Developing and evaluating standards of internal controls
· Undertake annual reviews of divisional costs, including appropriate data collection
· Prepare ad hoc reporting for Managers and Directors as required
RISK MANAGEMENT:
Contribute to a positive risk management culture by complying with the Risk Management policy, assisting with the implementation of the Risk Management Strategy and reporting risk management concerns and improvements to managers and supervisors.
Position Description Template - For current version refer to the Intranet. Printed copy for immediate use only – printed 17 June 2013. /Approved By: EMT / Approval Date: 11 March 2011
Author: Human Resources / Review Date: 11 March 2013
Page 2 of 8
ORGANISATIONAL CONTEXT
Vision
Hume City Council will be recognised as a leader in achieving social, environmental and economic outcomes with a common goal of connecting our proud community and celebrating the diversity of Hume.
Mission
To enhance the social, economic and environmental prosperity of our community through vision, leadership, excellence and inclusion.
Our Hume Values & Guiding Behaviours:
Respect
I will:
¡ Actively listen and communicate openly with others
¡ Value individual differences and the contribution of others
¡ Treat people fairly and ensure others do the same
Customer Focus
I will:
¡ Take responsibility for delivering services and solutions in a timely manner
¡ Respond to internal and external customers professionally and respectfully
¡ Engage with, listen and seek to understand the needs and expectations of the customer/resident
Collaboration
I will:
¡ Support and assist others by sharing information, knowledge and resources
¡ Cooperate with others and set and achieve common goals
¡ Actively participate and contribute to the team
Innovation
I will:
¡ Explore and act on better ways of doing things
¡ Be open minded and encourage new ideas from others
¡ Actively learn and develop to improve the work I do for the organisation
ENVIRONMENTAL SUSTAINABILITY
Hume City Council has a strong and enduring commitment to environmental sustainability, and prides itself on its leadership on a range of environmental issues. Council’s Sustainable Environment Department leads Council activities in this area, however all Council departments have a direct responsibility for implementing environmental sustainability actions across all Council operations and services to the community.
Council’s Live Green Work Green employee behaviour change program encourages staff participation in reducing the environmental impact of Council operations. Staff are encouraged to join the environmental leadership team, the Green Team, guiding action in this area.
CONTINUOUS IMPROVEMENT/BEST VALUE
Assist in the implementation and maintain continuous improvement system standards and procedures.
RISK MANAGEMENT:
Contribute to a positive risk management culture by complying with the Risk Management policy, assisting with the implementation of the Risk Management Strategy and reporting risk management concerns and improvements to their supervisors and/or managers.
Following Statement to be inserted for Managers/Coordinators/Team Leaders/Supervisors:
Manage risks in area of responsibility by complying with the Risk Management Policy and implementing the Risk Management Strategy.
Demonstrate Council's commitment to implementing best practice risk management processes.
WORKPLACE HEALTH AND SAFETY (WHS)
Employees are required to participate in the WHS process by:
¡ Following established safe working instructions, procedures and policies.
¡ Taking reasonable care for their own Workplace Health and Safety and that of others.
¡ Seeking assistance when unsure of practices, procedures and policies to perform a task.
¡ Reporting all incidents, injuries, near misses, damage to property and hazards as soon as practicable to their supervisor and the WHS Team.
¡ Actively participating and contributing to inspections, audits, team meetings and training.
¡ Ensure that relevant WHS legislation is complied with.
Following Statement to be inserted for Managers/Coordinators/Team Leaders/Supervisors:
Managers, Coordinators, Team Leaders and Supervisors are required to participate in the WHS process by:
¡ Assist with the implementation of WHS policies, procedures, guidelines, work instructions and Control Plans.
¡ Consult with employees on WHS issues and support WHS Representatives in their duties and/or requests.
¡ Discuss WHS issues as a part of team meetings.
¡ Conduct and document system reviews and inspections of employees and contractors with assistance from the WHS Team, manager(s), WHS Representatives and/or employees.
¡ Ensure proper training and instruction is given to personnel allowing them to complete jobs safely and without risks to health and safety.
¡ Take appropriate action to alleviate any hazardous situation, unsafe act or omission that is observed or brought to their attention and provide appropriate feedback and support.
¡ Conduct effective induction of all employees, followed by ongoing training to develop and maintain a high level of WHS awareness.
¡ Assist with the implementation of Return to Work Plans.
¡ Ensure that relevant WHS legislation is complied with.
POLICE RECORDS CHECK:
The incumbent must have and maintain a current Police Records Check: x YES ¨ NO
WORKING WITH CHILDREN CHECK:
The incumbent must have and maintain a current ‘Working with Children Check’: ¨ YES x NO
OTHER DUTIES:
Responsibilities and duties included in this Position Description are subject to the Multiskilling provisions of the relevant Award and/or the Hume City Council Enterprise Agreement.
ORGANISATIONAL RELATIONSHIPS:Reports to: / Management Accounting Co-Ordinator
Supervises: / N/A
Internal Contacts: / Director City Governance and Information
Managers
Coordinators
Other Council staff
External Contacts: / State and Federal Government Authorities
Local Government Authorities
Auditors
ACCOUNTABILITY AND EXTENT OF AUTHORITY:
The incumbent is responsible and accountable for:
¡ Assisting with the provision of Management Reporting on an organisational basis.
¡ Assisting with the development and preparation of Council’s budget, periodic reports, monitoring total Council performance against budget and financial systems operations.
¡ Ensuring system integrity and compliance with Council’s financial reporting process and objectives.
¡ Assisting with the coordination and production of the monthly financial management reports within the agreed time frames.
¡ Displaying and promoting Our Hume Values & Guiding Behaviours
¡ Maintaining a knowledge of and working within Organisation Policies and Procedures including WHS, EEO and Code of Conduct.
JUDGEMENT AND DECISION MAKING:
The incumbent is accountable for:
¡ The incumbent is required to make decisions regarding work priorities affecting the preparation of financial reporting support for Council and the improvement of financial reporting tools.
¡ The incumbent requires the ability to make recommendations on best practice methodology to satisfy the varying requirements of Council for financial and statistical reporting and chart of account structures for presentation of financial data to best effect.
¡ The incumbent requires the ability to know when and where to seek guidance and advice from appropriate sources, both internal and external, in relation to methods, procedures and systems of support in the provision of financial advice, data system administration issues.
¡ The incumbent is required to identify problems, which may at times be of a complex nature, and develop solutions in accordance with established procedures and guidelines, however, guidance and advice is usually available.
SPECIALIST KNOWLEDGE AND SKILLS:
The following knowledge and skills are required to be utilised:
¡ Well developed analytical, investigative and system problem solving skills.
¡ Excellent computer skills including proficiency in the application of Excel to obtain data from a mainframe system for manipulation in a networked PC environment.
¡ Skills and knowledge of management reporting procedures and processes including the preparation of monthly reports.
¡ Ability to develop, monitor and continually improve procedures and systems.
MANAGEMENT SKILLS:
The following management skills are required to be utilised:
¡ Highly developed skills in time management, including the ability to set priorities and plan and organise work in order to achieve objectives and goals within given timelines in an environment of fluctuating constraints.
¡ Demonstrated ability to work cooperatively with colleagues and senior officers to ensure that work schedules are achieved.
INTERPERSONAL SKILLS:
The following interpersonal skills are required to be demonstrated:
¡ Well developed written communication skills, including the ability to prepare written reports and correspondence.
¡ Ability to identify stakeholder needs and expectations, decide the appropriate action and respond accordingly.
¡ Ability to gain cooperation and communicate, both verbally and in written form, to a broad range of people from diverse backgrounds and cultures.
¡ Ability to work effectively as a team member.
QUALIFICATIONS AND EXPERIENCE:
The following qualifications and experience are required for the position:
¡ Tertiary qualifications in the field of Accounting, Business Studies or a related discipline with relevant practical experience in a similar environment.
¡ CPA/CA qualified
¡ Experience in computer applications and report generation – particularly highly developed PC skills in Excel and other financial systems would be an advantage.
TASK ANALYSIS
In the course of his/her duties, a person in this position may be expected to work in or be exposed to the following conditions or activities as marked.
Condition/Activity /1 Constant
/ Frequent / Occasional / N/AManual handling weights -above 10kgs
-below 10kgs / ( )
( ) / ( )
( ) / ( )
( ) / ( x )
( x )
Manual handling frequency / ( ) / ( ) / ( ) / ( x )
Repetitive manual work / ( ) / ( ) / ( ) / ( x )
Repetitive bending/twisting / ( ) / ( ) / ( ) / ( x )
Working with arms above head / ( ) / ( ) / ( ) / ( x )
Lifting above shoulder height / ( ) / ( ) / ( ) / ( x )
Using hand tools – vibration/powered / ( ) / ( ) / ( ) / ( x )
Operating precision machinery / ( ) / ( ) / ( ) / ( x )
Close inspection work / ( ) / ( ) / ( ) / ( x )
Wearing hearing protection / ( ) / ( ) / ( ) / ( x )
Wearing eye protection / ( ) / ( ) / ( ) / ( x )
Working in dusty conditions / ( ) / ( ) / ( ) / ( x )
Working in wet/slippery conditions / ( ) / ( ) / ( ) / ( x )
Wearing gumboots / ( ) / ( ) / ( ) / ( x )
Wearing safety shoes/boots (steel cap) / ( ) / ( ) / ( ) / ( x )
Working with chemicals/solvents/detergents / ( ) / ( ) / ( ) / ( x )
Washing hands with soap (hygiene) / ( ) / ( ) / ( ) / ( x )
Working at heights / ( ) / ( ) / ( ) / ( x )
Working in confined spaces / ( ) / ( ) / ( ) / ( x )
Working in chillers (+4 degrees C) / ( ) / ( ) / ( ) / ( x )
Performing clerical duties / ( x ) / ( ) / ( ) / ( )
Working on a keyboard / ( x ) / ( ) / ( ) / ( )
Driving cars and/or trucks / ( ) / ( ) / ( x ) / ( )
Other (please specify)______/ ( ) / ( ) / ( ) / ( )
______
Other special features (e.g. nature of chemicals, travelling requirements, etc):
______
VARIATION TO CONDITIONS OF EMPLOYMENT:
These conditions of employment, your duties and your location may be varied by Council during the term of your employment.
The Terms and Conditions in this Position Description are to be read in conjunction with the General Terms and Conditions of Employment.
AGREEMENT:
I hereby accept and agree to the duties in this Position Description. I understand that this Position Description is to be read in conjunction with the General Terms and Conditions of Employment and I agreed to abide by the terms and conditions stipulated therein.Name (Please print):
Signature: / Date:
SELECTION CRITERIA:
Selection will be based on the following Selection Criteria, however, reference will also be made to other listed skills, knowledge and attributes as required in the Position Description:
1. Tertiary qualifications in the field of Accounting, Business Studies or a related discipline with relevant practical experience in a similar environment.
2. Knowledge of management reporting procedures and processes and the ability to participate, in conjunction with the Management Accounting Co-Ordinator and Co-ordinator Finance.
3. Ability to make recommendations on best practice methodology to satisfy the varying requirements of Council for financial reporting and chart of account structures.
4. Highly developed skills in time management, including the ability to set priorities and plan and organise work in order to achieve objectives and goals within given timelines in an environment of fluctuating constraints.
5. Excellent interpersonal skills including the ability to gain cooperation from and communicate, both verbally and in written form, to a broad range of people from diverse backgrounds and cultures.
6. Computer literacy and associated skills and experience in computer applications and report generation – particularly highly developed PC skills in Excel and other financial systems would be an advantage.
Position Description Template - For current version refer to the Intranet. Printed copy for immediate use only – printed 17 June 2013. /Approved By: EMT / Approval Date: 11 March 2011
Author: Human Resources / Review Date: 11 March 2013
Page 8 of 8