MERCY HEALTH

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POSITION DESCRIPTION

ADMINISTRATOR PAYABLES

Mercy Values: / Compassion, Hospitality, Respect, Innovation, Stewardship, Teamwork
Position title: / ADMINISTRATOR PAYABLES / Employee name:
Entity/Group:
Location: / FINANCE
RICHMOND / Date:
Position reports to:
Responsible to: / PAYABLES MANAGER / Positions reporting to this one: / N/A
Position Purpose: / Administration of Payables transactions across all Mercy Health businesses including: receiving & sorting of documents for processing: handling invoices with Readsoft/MediusFlow, inputting transactions into the AX system, processing payments and responding to queries.
Qualifications & Requirements: / Administration skills, preferably with Accounts Payable experience in a high volume transaction environment.
Resource management: / Total staff management (FTE):
Annual Operating Expenditure:
Annual Capital Expenditure: / N/A
N/A
N/A
Mandatory Organizational Competencies
·  Orientation (on commencement)
·  Diversity & Equity (annual completion required)
·  Infection Control (annual completion required)
·  Emergency Procedures (annual completion required)
·  Work Health & Safety (annual completion required)
Personal Competencies
·  Strong principals that embrace the values of our organization
·  A self-motivated and pro-active achiever who meets deadlines
·  Able to gain the respect of colleagues and peers through commitment and a strong work ethic
·  A team player who can contribute to the bigger picture
·  Above average written and verbal communication skills
·  Reliable, honest, punctual and with integrity
·  Able to work unsupervised and under pressure
·  Display a strong service delivery focus
·  Display a keen desire to perform the required functions and an ability to fit in with others
Job Competencies
·  Able to comprehend and work within a high volume transaction and diverse business environment
·  Strong computer skills working with central systems, PC based applications and on-line banking
·  High quality data entry and typing skills
·  Manage multiple clients at the one time and deliver the service they require
·  Apply Finance policies and procedures in the workplace
·  Develop a healthy and coefficient team relationship with all stakeholders including: members of the immediate team, site administrators & managers, vendors, finance team
Key Result Areas / Key Activities / Standard Measures /
Mercy Health Values
·  Demonstrates and upholds the Values and Mission of Mercy Health. / ·  Values of Mercy Health are incorporated into daily work practices for all staff. / ·  Be compassionate and provide support to staff and customers
·  Consistently shows respect and values each person’s dignity
·  Seeks opportunities to be innovative for improvement
·  Communicates openly and honestly as an effective team member.
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·  Processing of supplier invoices, credit notes and payments for all facilities / ·  Handling invoices within Readsoft/MediusFlow
·  Ensure AP invoices are authorized
·  Assist in reconciling supplier statements in accordance with management instructions and guidelines
·  Process payments involving creating bank files
·  Ensure full adherence to relevant policies and procedures / ·  Timeliness and accuracy of processed supplier invoices and credit notes
·  Timeliness and accuracy in paying supplier accounts
·  Volume of queries regarding inaccuracies or unpaid accounts
·  Timeliness in preparing creditor statement reconciliations
·  Processing of other Payables Transactions, including:
·  Payroll & superannuation
·  Offline payments
·  Prompt payments
·  Urgent payments
·  Pharmacy / ·  Ensure miscellaneous payables transactions are processed according to established procedures and policy
·  Ensure transactions are processed in a timely and accurate manner / ·  Timeliness and accuracy of off-line payments
·  Timeliness and accuracy of prompt
·  Upload payroll files
·  Teamwork / ·  Actively contribute to and participate in continuous improvement initiatives
·  Respect and value team at all times
·  Raise any issues or feedback to the team in a timely and constructive manner / ·  Attend and contribute to Payables and
other meetings as required
·  Take action as assigned in a timely and thorough manner
·  Timely reporting of any issues back to team and management payments
Work Health & Safety
Takes reasonable care to protect the health and safety of themselves, fellow staff and others in the workplace. / ·  Complete incident reports
·  Elect and support health and safety representatives
·  Contribute to risk assessments
·  Participate in training and meetings regarding safety. / ·  Reports hazards, near misses and injuries immediately
·  Uses personal protective equipment
·  Comply with risk management policies and procedures and instruction
·  Attend all safety meetings and training sessions.
Employee’s Signature: / Date:
Print Name:
Line Manager Signature: / Date:
Print Name:

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