Position Description s43

Position Description

Position Title: Human Resources Manager

Reports To: General Manager FLSA Status: Full Time/Exempt

Department: Human Resources Location: Newport

To manage and oversee the Human Resource (HR) activities of the District. Specific functional areas include recruiting/hiring, benefits, compensation, employee and labor relations, policy administration, regulatory/compliance and general guidance/support to District management and the Board of Commissioners.

1.  Manage all recruiting efforts within the District. This includes development and updating of job descriptions, advertising, posting of vacancy announcements, interviewing and assisting District management with final hiring decisions. Communicate as needed relative to openings within the bargaining unit and ensure adherence to provisions of the Collective Bargaining Agreement (CBA). Ensure that all hiring (and other aspects of the employment relationship) is done in accordance with District policies and applicable laws/regulations.

2.  Oversee the new employee orientation process and related on-boarding activities. Ensure that required pre-employment screenings are performed, and that all written onboarding/orientation materials are accurate and up to date.

3.  Serve as the District’s subject matter expert for all District benefit plans, including insurance and retirement plans, time-off benefits and other ancillary programs. The position incumbent will serve as a Trustee for the Unified Insurance Program (UIP), which oversees a self-insured Trust comprised of seven Public Utility Districts (PUD’s) within central/eastern Washington.

4.  Provide comprehensive support and guidance to the District’s General Manager, relative to all compensation programs. This includes the development of salary structure tools and documents, salary survey participation and analysis, administration of pay increases according to established policies and procedures (including the CBA), report preparation and general guidance/counsel to the General Manager and the Board of Commissioners.

5.  Serve as a primary resource for performance management programs and individual issues that may arise. This includes preparing forms and guidance for managers related to annual performance reviews for non-bargaining unit staff, providing counsel to managers in addressing individual performance issues, administering progressive discipline according to District policies and practices, consulting with legal counsel as warranted, etc.

6.  Provide ongoing employee relations support to management and staff. This includes problem solving on a variety of HR related topics, career counseling, workforce development/training, performance management, conflict resolution, disciplinary matters (including grievances and related) and strategic planning. Coordinates and leads labor/management communication sessions and related follow up activities.

7.  Actively participates in the collective bargaining process, both locally and jointly. This includes preparatory activities related to compensation and benefit matters, participation in pre-bargaining meetings and workshops, document review and analysis, facilitating local bargaining meetings/agendas and updating all changes within the CBA.

8.  Formulate and revise District policies (as needed) for the human resource areas of employment, benefits, compensation, employee/labor relations and related topics, based on in-depth knowledge of District objectives, government laws/regulations, and labor contract terms. Consult with legal staff as needed to insure that policies and practices comply with federal and state laws.

9.  Ensure that appropriate HR/payroll record keeping and reporting is performed in an accurate and secure manner, taking into account legal standards and other regulatory requirements.

10.  Keep abreast of current and proposed legislation, legal updates and collective bargaining issues to assess industry trends and provide meaningful advice/counsel to District management. Ensure that all areas of responsibility within HR are meeting legal, regulatory and compliance standards.

11.  This position will have co-oversight responsibility for the Payroll function.

12.  Perform other duties as assigned by the General Manager

13.  The District reserves the right to modify, change or eliminate provisions of this job description in relation to District needs and circumstances at any time.

MINIMUM QUALIFICATIONS:

Thorough knowledge and demonstrated competencies related to various aspects of Human Resources functions and the management thereof. Such functions include, but are not limited to, talent acquisition, compensation, benefits, employee/labor relations, legal/compliance matters, coaching/mentoring and conflict resolution. Must be able to provide information, guidance and instructions clearly, both verbally and in written form. Must be able to communicate and work effectively with employees, outside vendors/consultants and external organizations. Must have solid organizational and time management skills. Must also have strong interpersonal and problem-solving skills, including the ability to adapt to a diverse range of individuals and circumstances.

Demonstrated ability to use a PC and Microsoft Office software, including Word, Excel, Powerpoint and Outlook.

These qualifications are those usually exhibited by a person with a minimum of five (5) years in the human resources and/or labor relations field. HR management and/or supervisory experience is preferred.

An operating telephone or cell phone is required at the incumbent’s residence to ensure accessibility for emergencies.

Education or Equivalent: A Bachelor’s Degree in Human Resources, Business Management or a related field is required. Additional education and certifications are preferred but not required.

Physical Requirements:

·  Hand-eye coordination is necessary to operate personal computers and other office equipment.

·  Sufficient communication skills are required to effectively interact with individuals, such as employees, customers and agents of other organizations.

·  Minimal physical exertion is required. Most of the job time is spent sitting with occasional walking, lifting, guiding and carrying of lightweight materials or equipment (generally 15 lbs. or less).

·  Possession and maintenance of a valid state driver’s license is required. Must be able to safely drive under a variety of road/weather conditions.

Working Conditions:

·  Work is generally performed in an office setting with extended periods of sitting, standing and/or walking with little or no exposure to extremes in noise, temperature or weather and/or safety and health hazards. However, some occasions require traveling to other District locations or meeting sites under various weather/road conditions.

·  Work responsibilities may at times be stressful/demanding related to project/task deadlines; resolving difficult and/or contentious issues; unanticipated disturbances of work flow and thought processes, etc.

Direct Reports: None

Indirect Reports: Payroll Administrator/HR Assistant

Approvals:

Employee Date

Manager Date

General Manager Date

Human Resources Date