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POSITION DESCRIPTION

Ministry of Attorney General

Liquor Distribution Branch

POSITION TITLE: / Finance Project Lead – Retail Accounting / POSITION
NUMBER(S): / FA9200
DIVISION:
(e.g., Division, Region, Department) / Finance
UNIT:
(e.g., Branch, Area, District)
APPROVED CLASSIFICATION: / Finance Retail
Band 2 /

LOCATION:

/ Vancouver, BC
SUPERVISOR’S TITLE: / Finance Director, Retail / POSITION
NUMBER / CP5000
SUPERVISOR’S CLASSIFICATION: / Band 4 / PHONE NUMBER:

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PROGRAM

The Liquor Distribution Branch (LDB) is one of the largest distributors and retailers of beverage alcohol in Canada, generating a net income of approximately $1.03 billion on annual sales of approximately $3.16 billion in fiscal 2015/16. LDB has a workforce of approximately 4,000 full and part-time employees, operates 198 retail stores across the province, oversees the operations of approximately 220 Rural Agency Stores and has the role of wholesaler to approximately 700 private liquor retail outlets and 10,000 licensed establishments.
The LDB is a unique government entity that operates with similar independence to a Crown Corporation under the direction of a General Manager and CEO.

PURPOSE OF POSITION

The Finance Project Lead – Retail Accounting role is an integral member of the Finance-Retail department. This role will be responsible for providing financial leadership and guidance to management and operations on key accounting changes arising from the rollout of the new retail systems to the BC Liquor Stores including a new Point of Sale (POS), Point of Return (POR) and Enterprise Store Operations systems (ESO). This role will also drive the transactional accounting groups working with Retail accounting towards efficient and value-added processes, ensuring strong internal controls are in place.

NATURE OF WORK AND POSITION LINKS

The Finance Project Lead – Retail Accounting works in a high-profile, dynamic, results-oriented environment on a challenging project and strategy initiatives and must negotiate with multiple stakeholders to resolve conflicting priorities/ interests. To fulfil its responsibilities, the position must develop and maintain relationships with:
·  Steering Committees: to identify project deliverables, define parameters and obtain approvals, discuss strategies to resolve challenges, report on progress, recommend action and provide work plans
·  Finance Department: reports on progress, discuss strategies to resolve challenges and obtains departmental sign-off on project deliverables and internal required changes to support subsequent implementation; perform post-implementation audit to confirm receipt of deliverables
·  External Stakeholders/ Suppliers/ Providers: to collaborate on projects; negotiate mutually satisfactory solutions; gain an understanding of diverse perspectives; to lead the exchange of information regarding business systems and process changes
·  Internal Stakeholders (Distribution, Retail Division, Wholesale Division, Information Technology) including other levels of government: to collaborate on projects; negotiate mutually satisfactory solutions; gain an understanding of diverse perspectives; to lead the exchange of information re business process changes


SPECIFIC ACCOUNTABILITIES / DELIVERABLES

·  Establishes and maintains a strong inter-branch/ jurisdictional network in order to achieve strategic objectives
·  Develops, chairs and leads high level cross-stakeholder joint solution workshops to determine current/ future initiatives/ plans, determine fit/ gap-commonalities, identify opportunities to integrate, leverage activities, build commitment and share data
·  Provides ongoing project leadership and expertise for the development of the ongoing LDB Strategy; develops LDB’s financial project team and detailed project structure; determines cross-stakeholder requirements and develops mechanisms to engage stakeholders in innovative models for best solutions
·  Establishes priorities and provides direction to financial teams, works with stakeholders in corporate and the field, to analyse and determine current/ future business process models, requirements for policy change and facilitate business process renewal and consensus
·  Consults with senior LDB stakeholders to influence decisions, negotiate solutions and collaborate on the facilitation of projects
·  Develops and recommends Finance components for organizational change management plan, including the communication and implementation plan for managing relationships and expectations with internal and external stakeholders
·  Develops integrated business cases, feasibility analyses, economic implications/ impact assessments for options/ project selection; and recommends project/ allocation funding levels to ensure priorities are addressed at both a program and project level
·  Assesses and manages business risk, reporting issues, dispute management and ongoing negotiation/ change processes incorporating both LDB and stakeholder preferences where feasible and ensuring seamless and effective transitions
·  Develops and delivers presentations to executive and stakeholder groups on LDB project proposals, emerging or overlapping issues
·  Acts as the LDB Finance project authority and advises on critical priorities, initiatives and key strategic objectives

FINANCIAL RESPONSIBILITY

See project description re resources

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DIRECT SUPERVISION (i.e., responsibility for signing the employee appraisal form)

Role / # of Regular FTE’s / # of Auxiliary FTE’s
Directly supervises staff
Supervises staff through subordinate supervisors / 0

PROJECT /TEAM LEADERSHIP OR TRAINING (Check the appropriate boxes)

Role / # of FTE’s / Role / # of FTE’s
Supervises students or volunteers / Provides formal training to other staff
Lead project teams / <20 / Assigns, monitors and examines the work of staff / <20

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WORKING CONDITIONS

Standard office environment
Occasional overnight travel

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PREPARED BY

NAME:
Pardeep Dhatt / DATE:
September 2017

EXCLUDED MANAGER AUTHORIZATION

I confirm that:
1. the accountabilities / deliverables were assigned to this position effective: (Date).
2.  the information in this position description reflects the actual work performed.
3.  a copy has / will be provided to the incumbent(s).
NAME:
Jamie May / SIGNATURE: / DATE:
September 2017

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ORGANIZATION CHART

SELECTION CRITERIA

Education & Experience:
Professional accounting designation from a Canadian accounting program (CPA, CA, CGA or CMA). Ability to apply IFRS and GAAP principles to new and revised policies.
Direct Experience relating to the following:
Finance lead on large or complex change initiatives/projects
Strategic planning, performance management, and change leadership
Leading a diverse workgroup of Finance employees and teams to manage priorities and meet tight reporting deadlines
Streamlining end to end Finance reconciliation processes, building exception based reporting, producing financial reporting packages, with focus on testing for effective internal controls
Hands on experience working with large financial systems including multiple modules such as GL, AR, AP, Inventory Cash management etc.
Reconciliation of large data sets and ability to develop data models to support financial analysis and reconciliations
Preferred experience:
Managing and leading financial projects/initiatives
Reconciling complex inventory and cash accounting
Experience in the Retail industry
Working in a government or regulatory environment
Experience with Oracle financial system
A combination of training, education and experience may be considered. Less qualified candidates may be considered.
Knowledge:
Knowledge of generally accepted accounting principles (GAAP), and International Financial Reporting Standards (IFRS), required
Skills and Abilities:
Excellent written and oral communication skills; strong presentation/facilitation abilities and proven business acumen and ability to think strategically.
Excellent analytical and organizational skills.
Strong leadership, change management and communication skills.
Ability to work in a faced paced deadline driven environment.
Demonstrated ability to establish and maintain professional working relationships with internal and external clients.
Advanced/Intermediate excel skills, including data modeling, pivot tables, running what if scenarios etc.

COMPETENCIES

Service Orientation: understanding the service needs of a client/customer (internal or external) focusing on participating, meeting and exceeding their needs.
Results Orientation: taking action to achieve or exceed challenging goals of high standards.
Teamwork & Cooperation: working cooperatively with diverse teams/groups across the organization to achieve goals, collaborating/communicating effectively.
Decisive Insight: combines the ability to draw on one's own experience, knowledge and training and effectively problem-solve increasingly difficult and complex situations. It involves breaking down problems, tracing implications and recognizing patterns and connections that are not obviously related. It translates into identifying underlying issues and making the best decisions at the most appropriate time.
Developing Others: the genuine intent to foster the long-term learning or developing of others through coaching, managing performance and mentoring.
Holding People Accountable: setting high standards of performance and holding team members, other government jurisdictions, outside contractors, industry agencies, etc. accountable for results and actions.
Strategic Orientation: ability to link long-range visions and concepts to daily work, ranging from a simple understanding to a sophisticated awareness of the impact of the world at large on strategies and on choices.

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