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POSITION ANALYSIS QUESTIONNAIRE

(ADMINISTRATIVE)

Employee ______

Position Title ______

Organization ______

Immediate Supervisor (Name & Title) ______
______

Please complete this Questionnaire to provide information needed by the HRM Division for assessing the relative value of your position to the Company. Should additional space be needed for answering a question, please continue on the reserve side of the page. Your immediate supervisor will review your answers; if clarifications or revisions are needed, he/she will review these requirements with you prior to forwarding the completed Questionnaire to the Compensation Manager.

  1. YOUR JOB-RELATED QUALIFIACTIONS
  1. What knowledge is essential for performing your job? Consider policies, procedures, work processes, etc.
  1. What abilities are essential in order to perform your duties? Consider job-related competence and personal characteristics.
  1. What skills are essential? Consider expertise, proficiency, physical and mental attributes, etc.
  1. What type of educational background is needed to perform your duties and responsibilities?
  1. How many years of on-the-hob equivalent specialized experience is needed to fully perform your duties and responsibilities?
  1. ORIGINALITY REQUIRED
  1. What parts of your work are not covered by rules, procedures, precedents, etc.?
  1. Give examples of times when you must use your imagination and inventiveness for creating and improvising in your work.
  1. To what extent does your work require the development of new or revised techniques or the adaptation of old methods to new problems?
  1. Describe the extent to which you must plan work projects or establish policies.
  1. NATURE AND VARIETY OF YOUR WORK
  1. What equipment, if any, is required in performing your duties?
  1. If some of your work is part of an overall process, describe what has been done to it before it reaches you, what steps you take, and what happens to it after you forward it to the step in the process.
  1. To what extent ate you responsible for planning your work and the methods used?
  1. What errors are possible in your work? What are the consequences?
  1. What problems arise when you are performing your duties?
  1. If you review the work of others, describe the purpose of your review activities.
  1. Describe a typical project. How complex is it? What must you do? What is needed in terms of creativity or originality to achieve desired results?
  1. NATURE OF SUPERVISION RECEIVED AND EXERCISED OVER OTHER EMPLOYEES
  1. Describe the manner in which you receive assignments. For example, do you receive detailed step-by-step instructions, or are you told what is wanted and given general procedures to be followed? Provide an example.
  1. How difficult are your work assignments as compared to others in your organization?
  1. What types of problems do you refer to your immediate supervisor for assistance?
  1. Who receives your work? Provide the position title of this individual, and explain the purpose of this review.
  1. What final actions are you permitted to take without review?
  1. Do you supervise/lead the works of others? If so, what are the position titles of these employees?
  1. Describe your responsibility by describing the level of difficulty of the work performed by your subordinates, and the degrees of independence and responsibility they have in accomplishing representative functions.
  1. Describe the size and complexity of the organization that you supervise.
  1. NATURE AND SCOPE OF YOUR RECOMMENDATIONS, DECISIONS, COMMENTS, AND CONCLUSIONS
  1. What actions can you take that are binding on your organization and/or the Company? How extensive is the effect of these actions or decisions?
  1. Do your actions only a given case, or do they affect future action in similar cases?
  1. What are the limits of your authority in making commitments?
  1. Are your commitments subject to review? If so, by whom? Provide the position title(s) of any individual(s) who review your commitments.
  1. What is the extent of your accountability for the utilization of Company equipment, materials, facilities, supplies, etc.?
  1. NATURE OF GUIDELINES FOR PERFORMING YOUR WORK
  1. What policies, procedures, manuals, precedents, or other guides do you use in your work?
  1. Do you receive well-defined instructions, or must you frequently use guidelines to make interpretations? Give examples.
  1. If you have a problem that is covered by guidelines, how do you solve it?
  1. PURPOSE AND NATURE OF YOUR PERSON-TO-PERSON CONTACTS
  1. Characterize the general nature of your person-to-person contacts. Are they primarily to give information, to obtain information, to explain policies and procedures, to persuade others concerning the benefits of a program, to settle problems, etc.?
  1. Who must you contact for what specific purpose? Provide position titles and information on the affiliations of these individuals (other employees within the Company, customers, vendors, representatives of other companies, governmental representatives, etc.).
  1. OVERALL DUITES AND RESPONSIBILITIES OF YOUR POSITION
  1. Describe the overall purpose of your position.
  1. Explain the most important duties that you perform, and specify the percentage of your total time that is spent on each.

Duties% of Time

Signature ______Date ______

RECEIVED BY

Supervisor’s Signature ______Date ______