Port Credit BIA

Board of Directors Meeting
Wednesday, October 25, 2016
6:30pm
Clarke Hall / Minutes
Board Members / Ric Cooper, Theresa Baird, Howard Klein, John Bozzo, Brenda Anderson, Claudette Hope-Edwards, Brenda McGarrell, Jake Pedler, Peter Whitaker
Regrets / Jim Tovey, Marion Morewood, Mona Abdullahi
Guests / Jenny Dale, Boran Hrelja – Port Credit Village Project
Staff / Ellen Timms, Beatrice Moreira, Amber Pajtasz / Minutes by: / Ellen Timms

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Item Description

Call to Order– 6:30pm
Welcome and Introductions
Declaration of Pecuniary Interest – none
Approval of Agenda – Howard Klein, Peter Whitaker
Guest Presentation –Boran Hreljia and Jenny Dale, Village Project - Improvements that could happen within PCBIA boundaries including façade improvement, landscape, pavement improvement, public realm and public art. Action: Staff to send letter of support.
Approval of Previous Meeting Minutes –
Moved by Theresa Baird and seconded by Peter Whitaker that the minutes of the meeting of September 21, 2016 be approved.
Executive Report – Ric Cooper
Resignation of Jen McAneny. – accepted by Board.
Financial Report – Howard Klein
Draft Budget Presentation – reviewed with increases in spending on lighting and events. Action: Bring forward to AGM on November 2, 2016 for member consultation.
ACTION: Staff to request events seeking PCBIA funding provide succession and sustainability plans with request.
Staff Report
-Budget, reports and AGM preparation
-October Small Business Month events included Charles Sousa, MPP as Networking Breakfast Speaker, Stars of Mississauga South awards – good PCBIA representation, upcoming Mayor’s Roundtable breakfast
-Marketing think tank with members – events a priority
Executive Committee Report
1)Strategic Plan review:
  • Quick review – plan full-day session in late January 2017 to review and update.
  • Set tasks and timelines.
  • RC – discussion of artificial ice rink as part of the strategic plan
2)Budget 2016
  • Reviewed, on track.
  • Funds available in BIA40 project that could be reallocated.
3)Draft Budget 2017
  • Waiting for new assessment figures from City – anticipated increase may have to be considered in budget process.
  • ET recommended increase in Events (35K), Comedy Fest 5 (10K), Busker Fest (40K),
  • Consider Art Fest (5K) and move Art Tour/Arts on the Credit to sponsorship (5K) from Events budget
  • HK – Busker Fest to 45K to support increased EMS and Paid Duty PRP.
  • RC – invest up to 50K in lighting and include in Strategic Plan
4)Lighting goals:
  • Meeting with Enersource confirmed that changes to lighting infrastructure must be directed to City’s streetlighting unit.
  • Enersource to inspect and fix, where able, existing electrical sources within the next week.
  • Must be aware of opportunity with Benson project and future Imperial Oil development. Discuss with Councillor.
5)Streetscape maintenance:
  • Work by contractor has been above expectation.
  • May need to invest in new planters in very near future. Meet to discuss.
  • Actions from 2 boundary expansion site visits need to be acted upon. Review reports.
6)Annual General Meeting – November 2/2016:
  • Agenda to be created by ET
  • RC will Chair and run meeting.
  • Teresa Gavin, Accountant with George Deeth & Co. will present 2015 Financial Statements.
  • City Clerk and Diirector staff from Finance, T&W will be in attendance.
7)Other Business:
  • Mayor’s Roundtable Meeting on October 28/16
  • Discussion about BIA succession planning and management. Executive Committee to work with ET in creating possible scenarios.
Beautification Committee
-Fall planting will be removed after Remembrance Day and new soil added
-Canada 150 tulips will be planted in concrete planters
-Small planters will be removed from street
-Large planters will have evergreen trees installed that can be seasonally decorated until summer planting (if they hold up).
-Lights will be installed after Remembrance Day and can remain in place after holidays if the board so chooses. – Meeting to be scheduled before installation date.
New Business –
Future Meeting Dates:
Business Roundtable with Mayor Crombie – Oct 28 at 8am, Clarke Hall
Annual General Meeting – Nov 2nd, 6:30pm, Port Credit Residences
November Board Meeting – Nov 30th, 6:30pm, Clarke Hall
Adjournment– John Bozzo and Jake Pedler

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