STATE BOARD OF EDUCATION – TOPIC SUMMARY
Topic: CCWD’s 2009-11 Policy Packages
Date: June 20, 2008
Staff/Office: Cam Preus, Commissioner
Action Requested: Information only Policy Adoption Policy Adoption/Consent Calendar
ISSUE BEFORE THE BOARD: Adoption of the 2009-11 CCWD Budget Policy Packages.
BACKGROUND: During the May 2008 board meeting, CCWD presented the board with the department’s proposed policy option packages.
The Department may propose policy packages reflecting legislative, policy, and initiative implementation. Packages may also reflect transfer of responsibilities between state agencies.
The policy packages presented in this Draft Recommendation Summary were developed to advance:
· CCWD’s Key Performance Measures
· The State Board of Education’s Work Plan
· The Joint Board’s Unified Education Enterprise and the Joint Board’s Working Group Goals
· Partnership projects with state and local workforce partners
In addition to the above, CCWD selected policy packages that respond to the U.S. Department of Labor Workforce Investment Act (WIA) Title IB (Adult, Youth, and Dislocated Workers), the U.S. Department of Education WIA Title II (Adult Education and Family Literacy Act) and Carl Perkins Career and Technical Education Act, and the Oregon Youth Conservation Corps (OYCC) performance. CCWD also used the community college adopted measures developed in 2001 that focus on accessibility, affordability, adaptability, and accountability. CCWD Key Performance Measures are detailed below:
#1: Successful GED applicants
#2: At-risk youth exit successfully
#3: Youth employed upon exit
#4: Adults employed upon exit
#5: Dislocated worker wages
#6: Current/incumbent worker employment
#7:Completion of basic skills/ESL
#8: Nursing completion
#9: SBDC business start-ups
#10: BITS company satisfaction
#11: Licensing/certifications rates
#12: Career and technical degree/certificate completion
#13: Associate degree completion
#14: Student transfers to OUS
#15: Progress of transfer students
#16: Tuition/fees
#17: High school participation
#18: Minority Enrollment
#19: Customer service
#20: Best practices
STAFF RECOMMENDATION: Adopt the 2009-11 CCWD Budget Policy Packages
RESOLVED, that the State Board of Education adopts the 2009-11 CCWD Budget Policy Packages.
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1. POLICY PACKAGE: COMMUNITY COLLEGE SUPPORT FUND
PURPOSE:
State funding to Community Colleges supports a strong, local community college system to meet local, regional, and state economic and workforce development needs. The CCSF assists in sustaining a broad range of education activities, including undergraduate and lower-division education, career and technical education, pre-college and adult basic education, local workforce training, and other educational services necessary at the local and state level.
STAFFING IMPACT:
No CCWD staff is requested for this package.
REVENUE SOURCE:
General Fund Request
Funding above Essential Budget Level: $ 121,983,210
Total Support Fund: $ 621,983,210
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2. POLICY PACKAGE: CAPITAL CONSTRUCTION
PURPOSE:
Oregon State Statute requires “the state should maintain a policy of substantial state participation in community college building costs” [ORS 341.009 (14)]. Community colleges have submitted due diligence reports rank ordered according to OAR and CCWD criteria from the 2007 Governor’s Recommended Budget. They are rank ordered.
Rank / College / Project Name / Project Type / XI-G Bonds1 / TVCC / University Center / New Building / $2,150,000
2 / BMCC / Hermiston Center / New Building / $4,000,000
3 / UCC / Health Occupations Training Center / New Building / $7,500,000
4 / Chemeketa / McMinnville Campus / New Building / $6,203,700
5 / CGCC / Workforce Building / New Building / $7,500,000
6 / KCC / Permanent Campus / New Building / $7,500,000
7 / TBA / Ranking in progress
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9
10
11
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STAFFING IMPACT:
No CCWD staff is requested for this package.
REVENUE SOURCE:
General Fund Request: for Associated Debt Service
Other Funds: Article XI-G Bonds and College Match
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3. POLICY PACKAGE: CCWD INTEGRATED MANAGEMENT SYSTEM (IMIS)
PURPOSE:
This package provides for the completion of 2007-09 legislative investment in the CCWD Integrated Management Information System (IMIS) project, development of a Reporting Portal, and expansion of the Oregon Community College Unified Reporting System (OCCURS).
Phase I of CCWD-IMIS, the collection of revenue and expenditure data from the 17 community colleges, is expected to be completed by June 2009.
Phase II of CCWD-IMIS includes development of a Reporting Portal that will allow the information integration from the various WorkSource Oregon partners to provide research, data, and evaluation on training, employment, and workforce development activities.
Phase III of the CCWD-IMIS will expand the Oregon Community College Unified Reporting System (OCCURS) to include dataand processesfor centralized reporting to the national Integrated Postsecondary Education Data System (IPEDS). IPEDS collects postsecondary education data from all primary providers of postsecondary education in the country regarding students, enrollments, program completions, graduation rates, faculty, staff, finances, institutional prices, and student financial aid. CCWD proposes to centralize reporting only related to students, enrollments, program completions, and graduation rates.
The CCWD-IMIS will improve the department’s leadership role and customer satisfaction in policy, technical assistance and resource distribution. The improvement in reporting will benefit the department’s program and fiscal reporting responsibilities to the Oregon Legislature, the U.S. Department of Labor, Education and Training Administration, and the U.S. Department of Education, Office of Vocational and Adult Education. Better data collection and the ability to use these data to inform policy, supports the increased alignment between services provided, funds expended and the targets identified for the Oregon Benchmarks.
STAFFING IMPACT:
2.0 FTE will be requested for this package.
REVENUE SOURCE:
General Fund Request
Funding to Community Colleges: $ 255,000
CCWD IMIS: $ 1,000,000
General Fund Total: $ 1,255,000
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4. POLICY PACKAGE: CCWD ACCOUNTABILITY AND SUPPORT
PURPOSE:
This package provides essential staffing capacity for CCWD to perform the critical and time sensitive programmatic and operational functions that the Department must carry out with community colleges, workforce partners, state agency partners, and other public and private partners. The package funds personal services costs and related services and supplies for an internal auditor, operations and policy analyst and administrative support specialist.
The Department does not have a permanent position dedicated to the various internal audit needs and, therefore, relies on a temporary Internal Auditor. A permanent position is requested to provide capacity for this critical function. An Operations and Policy Analyst is needed for the growing Community College Capital Construction program. The Department does not have a dedicated full-time position to address this growing workload. An administrative support position is needed due to the growth in the department in 2007-09.
STAFFING IMPACT:
1.0 FTE Internal Auditor 3
1.0 FTE Operations and Policy Analyst 4
1.0 FTE Administrative Specialist 2
3.0 FTE TOTAL
REVENUE SOURCE:
General Fund and Federal Funds Request
General Fund: $ 329,668
Federal Funds: $ 172,738
Total: $ 502,406
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5. POLICY PACKAGE: SPACE AND MOVING EXPENSES
PURPOSE:
CCWD is unable to house all of it's employees in the space currently allocated in the PSB. This will allow funding to reconfigure cubicles or move.
STAFFING IMPACT:
No CCWD staff is requested for this package.
REVENUE SOURCE:
CCWD Moving and Space Expenses: $ 446,400
General Fund Total: $ 446,400
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6. POLICY PACKAGE: CARL PERKINS CAREER AND TECHNICAL EDUCATION
PURPOSE:
The Department of Education receives federal Carl Perkins Career and Technical Education Act revenue then transfers a portion to CCWD. The Administration portion of Carl Perkins Funds require a state General Fund match with ODE and CCWD each providing a portion of the match.
In the 2007-09 biennium, CCWD received two additional positions to increase the departments capacity and responsibilities for administrative and technical assistance to community colleges. As a result, CCWD has the capability to handle more administrative functions and will need to increase our share of the Carl Perkins match.
STAFFING IMPACT:
No CCWD staff is requested for this package.
REVENUE SOURCE:
General Fund and Other Funds Request
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7. POLICY PACKAGE: CAREER READINESS CERTIFICATION, ASSESSMENT, AND CURRICULUM
PURPOSE:
The Oregon CRC supports the strategic plan of the Oregon Workforce Investment Board to prepare an agile, innovative workforce with the skills needed to succeed in the knowledge-based economy. It also gives every Oregonian the opportunity to be productive in the workplace by developing the critical thinking, core academic, and workplace skills employers need and value. The supporting courseware of the Oregon CRC will help close the skills gap by providing every worker access to affordable learning opportunities.
CCWD will adopt and implement a career readiness certification process to advance and document the core employability skills required across multiple industries and occupations. The adoption of the career readiness credential by the State of Oregon will give all employers, and education and training providers a means to verify a “readiness for work” based on specific, standardized criteria. The Oregon Career Readiness Certificate (CRC) will be aligned with the Essential Skills of the high school graduation diploma, and extend the application with out-of-school youth, adult entrants to the labor pool, incumbent workers, and unemployed or dislocated workers.
The request for skill identification licensure funds will provide statewide licensure of educational products to support community colleges and workforce programs with a range of educational products and activities to assist individual attainment of degrees, certificates, other credentials and certification of skills. These products will include but are not limited to: 1) initial skills assessment; 2) career readiness certification for core re-employability skills required across multiple industries and occupations; and 3) products that assist individuals with skill development. The statewide licensure would result in lowered costs to community colleges and workforce programs as well as develop consistency in program delivery throughout the state.
STAFFING IMPACT:
This project requires the following positions within the Department of Community Colleges and Workforce Development:
· 1 FTE Program Analyst 4
· 1 FTE Program Analyst 3, and
· 1 FTE Office Specialist 2
REVENUE SOURCE:
General Fund Request:
Certification, Assessment, and Curriculum: $ 3,750,000
Skill Identification Statewide Licensure: $ 1,000,000
CCWD Administration: $ 250,000
General Fund Total: $ 5,000,000
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8. POLICY PACKAGE: CAREER AND TECHNICAL EDUCATION
PURPOSE:
Funding would be dedicated to rebuilding Career and Technical Education (CTE) programs statewide, connected with regional economic labor market needs in clean technology, sustainability and other high wage, high skill, or high demand occupations.
STAFFING IMPACT:
No CCWD staff is requested for this package.
REVENUE SOURCE:
CTE program Expansion: $ 15,000,000
General Fund Total: $ 15,000,000
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9. POLICY PACKAGE: CAREER PATHWAYS IN DEMAND OCCUPATIONS
PURPOSE:
The Governor’s highest priority is growing Oregon’s economy and ensuring that its citizens have the skills to compete for family wage jobs. Many Oregonians will be left behind in the 21st century economy unless they can gain language, literacy, technology and post-secondary skills. Career Pathways is a systemic fundamental framework for an education and workforce strategy that ensures that all Oregonians can share the benefits of economic growth and contribute to our nation’s economic stability.
The goal of Career Pathways is to increase the number of students attaining certificates and credentials using flexible schedules, driven by industry needs and program designs at the local level, and providing student supports to increase access, persistence, and success. Accelerating the connection between industry and education, the students served in these efforts will have the opportunity to achieve:
· Faster attainment of skills;
· Increased wages in high-demand occupations;
· Expedited professional and technical certificates and degrees.
Career Pathways deliver certification points within the associate degree as well as “bridges” to postsecondary and employment for low-skilled Oregonians. These “bridge” courses, student supports, and certificates create entry points into the labor force and promote educational attainment related to industry needs. In addition, courses in these certificates apply to the completion of an associate degree and will be articulated to support the attainment of a baccalaureate degree.
Building on 2005-07 and 2007-09 biennium investments resulted in cadres of community college practitioners equipped to design and offer career pathway programs statewide. Through dedicated coordination with demand industries, workforce, economic development and education leaders, this investment will implement “bridge” coursework and student supports for low-skilled adults. This strategy for this Career Pathways investment is to focus on two populations:
1. Low-skilled Oregonians who lack the reading, writing, math, and language skills and need to “bridge” to credit postsecondary or employment, and
2. Unemployed or dislocated workers, career changers, and current workers who need skill enhancements and postsecondary education.
STAFFING IMPACT:
No CCWD staff is requested for this package.
Regional cadre participants in Career Pathways demand occupations will be evaluated and tracked over time to report accountability and to continuously improve the Career Pathways model statewide.
Outcomes:
· Increase the number of adults accessing postsecondary education.
· Increase the number of adults persisting in attaining degrees, certificates, and credentials.
· Decrease the need for remediation at postsecondary level.
· Increase entry into employment and further education.
· Increase wage gain over time for student completers.
REVENUE SOURCE:
General Fund Request
Formula Funding to Community Colleges: $ 4,170,000
Evaluation/tracking outcomes for regional cadres: $ 200,000
CCWD Admin: $ 230,000
General Fund Total: $ 4,600,000
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10. POLICY PACKAGE: YOUTH TRAINING AND EMPLOYMENT OPPORTUNITIES
PURPOSE:
Oregon Youth Conservation Corps (OYCC): OYCC programs provide youth with education, training and employment opportunities, teach teamwork, accountability and work ethics that are required for future success. Additional funding will increase the number of youth hours supported by OYCC from the current 50,314 to 84,210 hours during the summer and support continued growth for the school year programs. Each state dollar for the OYCC Summer Conservation Corps funding was matched by four local dollars in 2007 and each state dollar for the OYCC Community Stewardship Corps funding was matched by eight local dollars in the 2006-2007 school year. These ratios will decrease due to loss of Secure Rural Schools funding.
Summer Youth Jobs: Research shows that employment during high school years is the single greatest predictor of increased lifelong earnings. This policy package will establish an annual summer jobs program to provide 3,000 young men and women ages 16 to 20 with opportunities to develop work experience, gain work ethic, and explore career opportunities. This will result in a pipeline of skilled workers for high growth, high demand jobs with a particular focus on sustainable, clean, and green jobs creating a globally competitive talent pool. This program will leverage existing funding and efforts to support the development of essential skills and career related learning.