International School Dhaka:

Policy for bake sale (or other food sale event)

Bake sales can be a valuable learning opportunity and fundraising event. Before organizing a bake sale, read the following document carefully and complete all necessary items to plan your event.

You, the organizer, should know that:

The teacher supervisor must be in attendance and actively monitoring the event for the entire duration.

Organizers are required to submit a detailed proposal to the relevant individuals (see below for details) at least two weeks before the event is to take place.

Activities must be approved before advertisements can be posted.

Organizers will submit a detailed budget no later than one week before the event is to take place.

Organizers will submit a detailed list of all funds raised no later than one week after the event to the teaching staff supervisor.

All items sold must be made by the students (ie. Baked goods, smoothies, etc.). Store bought items are not acceptable as they do not provide the same learning experience

o  100% of funds raised are to go to the organization. Supplies to make the items can be considered as charitable donations.

Organizers must clearly present the name of the organization to receive the funds and purpose of that organization to raise awareness.

Money raised must be presented to a representative, or representatives, of the organization in an assembly within one month of completing the event.

Bake Sale Planning Form

Organizing Student Name: / Homeroom:
Date of sale: / Back up date:
Proposed location for sale
Start Time / End Time
Person responsible for money raised:
***Remember that all the money raised from fundraisers is to be donated.
Organization to receive donation
ISD students assisting (full names)
Supervising Teacher

Event Outline:

You need a complete list of everything you need to do to get organized for this event. This should include who is going to do what and by when. You also need an itemized list of what you are doing during the event from when the first person needs to be there, until the last person leaves. Feel free to use more space or attach another piece of paper:

Complete the following checklist. You may not need to use all of them. If not, just write N/A in the areas you don’t need.

Add any specific items at the end in the blank boxes

Things to be organised / P / Who you arranged it with / Date you arranged it
Room booking
Stereo
Furniture
Clean up supplies

Financial Breakdown:

Provide, as necessary, a list of all items being sold as well as the total amount you are projected to raise. This process provides financial transparency as donating money involves important ethical considerations.

Projected (fill out with proposal)
Funds collected
Item / Quantity / Cost per item / Total
Eg. Brownies / 30 per tray / 100 taka / 3 000 taka
Total Raised

Projected total to be donated: ______

Actual total to be donated: ______

Provide a clear explanation for any difference between projected and actual money raised.

Sign off List once form is complete

Student’s Name(s):
Supervising teacher:
PE Department (only if using the PE facilities):
C&S Coordinator:
Head of Secondary:
Date Submitted to C&S Coordinator:

Financial Statement (sign off list once activity is complete)

Amount Raised
All funds accounted for (Student signature)
Funds put in safe (Teacher signature)
Receipt for donation received (Teacher signature)