Application to use Prison property for the purpose of a marriage ceremony

1.  Prisoner details

Name: / TOMS ID:
DOB: / / / Security rating: / Min Med Max
Status: / Remand Sentenced Other / EED / EDR: / /
Next court date (if applicable): / / / Public Protection Strategy prisoner: / Yes No

The prisoner’s written application to the Designated Superintendent, including the prisoner’s proposed format and duration of the ceremony, is to be provided to the prison’s Assistant Superintendent Operations (ASO) who will interview the prisoner in regards to the following:

2.  ASO’s checklist / recommendation

The prisoner’s written submission is attached in support of this application: (cross to confirm)
Can the marriage be postponed until the prisoner is released? Yes No
If no, why?
Where in the prison, if approved, will the marriage take place?
Are there any issues that may impact on the good order and security of the prison?
Yes No
If yes, please provide information, including what measures will be taken by the prison:
What arrangements will be required to be undertaken by the prisoner?
The prisoner has been interviewed and wishes to be married by a:
Civil Celebrant Chaplain
The prison has sufficient officers available to supervise the wedding: Yes No
The prisoner has been advised, that if approved, any additional costs incurred by the prison in facilitating the marriage shall be paid by the prisoner (including for additional supervising officers): (cross to confirm)
What additional information is provided by other sources (ie prison Chaplain, Prison Counselling Service etc) to support the application?
Are there any other details relevant to the application and their impact on the good order and security of the prison? Make comment in regard to the following:
·  Alerts / flags on TOMS:
·  The security of other prisoners and staff during the ceremony:
·  The security of the prison generally during the ceremony:
ASO’s recommendation
Based on the information gathered, this application is not supported supported
Reason for recommendation:
Made by (name and position held) :
Date: /
Signature:______

3.  Designated Superintendent’s recommendation

I have reviewed both the application and recommendation submitted and make the following recommendation:
The marriage be approved to proceed
Reason: / The marriage application be refused Reason:
Made by (name and position held) :
Date: /
Signature:______

4.  Approval

Assistant Commissioner Custodial Operations
Application Supported: Yes No
Date: /
Signature:
Comments (If required):
Deputy Commissioner Adult Justice Services
(Public Protection Status)
Application Supported: Yes No / (Non- Public Protection Status)
Application Approved: Yes No
Date: /
Signature:
Comments (If required):
Commissioner (only required where prisoner has Public Protection Status)
Application Approved: Yes No
Date: /
Signature:
Approved as Appendix 1 to Policy Directive 34
Commissioner or delegate as per PD 34:
Signature:
Date: 8 December 2014

Amendment history

Version / Approved / Effective from
1 / First published / May 2001 / 14 May 2001
2 / Amended / 21 October 2011 / 21 October 2011
3 / Amended / 16 October 2013 / 25 October 2013
4 / Amended / 8 December 2014 / 15 December 2015
5. / Erratum – effective date in V4 should be / 8 December 2014 / 15 December 2014

Policy Directive 34 – Application to use prison property for the purposes of a marriage ceremony – Updated January 2015 Page 2 of 3