POLICY AND MANAGEMENT COMMITTEE
Tuesday 11 June 2013, Camden Town Hall, Judd Street, WC1H 9JE
MINUTES
Member / Region / Authority / Organisation / AttendanceAlan Kennedy (AK) / Chair NE Durham CC / Present
Honor Byford (HB) / Vice-Chair North Yorkshire Council / Present
Theresa Casbard (TC) / Hon Treasurer. / Present
James Gibson (JG) / PPRO Leicestershire CC / Present
Cheryl Evans (CE) / SE West Berkshire Council / Present
Matt Pickard (MP) / East Midlands Derbyshire CC / Present
Melanie McHale (MMcH) / NW Warrington MBC / Present
Judith Billingham (JB) / SW Wiltshire CC / Present
Paul Watson (PW) / NE Hartlepool BC / Present
Katie Brimley (KB) / Eastern Essex CC / Present
Gareth Tuffery (GT) / London LB Southwark / Present
Christine Fitzgerald (CF) / London TfL / Present
Sue Snoddy (SS) / Y & H Bradford / Present
Tim Lennon (TL) / THINK! Team / Present
Nick Rawlings (NR) / Stennik / Present
APOLOGIES
Su Ormes (SO) / Secretary SE Medway Council / Absent
Darren Divall (DD) / Head of Road Safety GB Academy / Absent
Jayne Molyneux (JM) / NW / Absent
Elaine Beckett (EB) / London LB Hackney / Absent
Becky James (RJ) / Y & H Leeds City Council / Absent
Tim Philpot (TP) / East Midlands Wolverhampton MBC / Absent
Action
1
1.1 / WELCOME, INTRODUCTIONS & APOLOGIES
SO has unfortunately tendered her resignation as Secretary due to work pressures. The Association urgently needs a Secretary for the CLG application. AK has advised Neil McCallum. Following the meeting Judith Billingham was given permission by her employer to take up the position. The Association is very grateful to SO for all her hard work and welcomes JB as the new Secretary.
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8 / MINUTES OF THE LAST MEETING
ACTIONS & MATTERS ARISING
Page 5 - HB and JG have had an initial meeting to discuss a road safety portal for fire fighters but a possible restructure of links into themes has yet to be progressed.
Page 5 - TC will add a headed letter with new bank account details on the website when it the account has been set up. This relies on creation of the CLG.
Page 7 - SO had proposed a regional heath check of the SCP service using the survey monkey. Action rolled over.
Page 7 – P & M reps were again requested to reassure local staff that Nick is taking a much stronger stance with regard to reader comments. Members are encouraged to continue to “agree / disagree” comments.
Page 7 – There have now been 4 “Updates” produced. Suggestions requested for additions to the circulation list. There will be a review after 6 months.
Page 8 – TC has amended the budget to allow for the RSKC upgrade.
Page 8 – The CIHT award ceremony had yet to take place.
All other actions were dealt with as part of the Agenda. / HB
TC
JB?
3
3.1
3.2
3.3
3.4
3.5 / OFFICERS REPORTS
CHAIR – Business Transformation update
Paper previously circulated. AK has had a very busy time including 2 months out for work restructure issues. Thanks to HB and other Officers for stepping up.
Charitable status application was held up due to questions from the Commissioner who was unsure Charitable status was correct for the organisation – the benefits to the public must be more than that for members. Responses have been provided and a result was awaited.
AK has begun work on policies and procedures.
BDG met in May to discuss the way forward and future sustainability as the organisation is at a “tipping point”. A discussion paper had been circulated to P & M reps.
BTech application had been submitted and response is awaited.
4
4.1
4.2
4.3
4.4
4.5 / VICE CHAIR
Business Sustainability
A discussion document on the organisation and its future had been circulated by the BDG. In summary – where are we now / where are we headed / how do we get there. Key reason for review and possible change is no spare capacity. HB feels members should be consulted on a clear, agreed framework for the future. An Academy member must now be included on the BDG - DD. P & M supported consultation on two levels – regional meetings and individual online survey. BDG to provide list of questions to aid debate. P & M reps requested to do what they can to ensure as much engagement as possible. Intend to return to Sept meeting with proposals for future plans.
AK to review “promotional” article promoting what RSGB members get for their money.
Still need to establish governance for RSGB and Academy.
Discussion re possible paid staff on time limited contract / performance related / commission basis. HB to provide short number of questions, including paid staff, for all by end of play, Wed 12June.
JB reported a Business Development Manager for The Association of Bikeability Schemes (TABS)has been appointed. The rate of pay is £200 per day for 2 days per week. TABS is a similar organisation to RSGB and is a CLG. JB to send jd to HB. / HB/DD
P&M reps
AK
BDG
HB
JB
5
5.1
5.2
5.3
5.4
5.5 / ACADEMY UPDATE
In DD’s absence (called abroad at the last minute), CE gave an update:
Foundation course – 8 out of 10 people passed from the North first pilot – (2 withdrew). 14 delegates on the South pilot inc F&R, Police and private. Hope to have full evaluation by end of Sept but definitely by Conference in Nov. Hope to present certificates at conference. There are 4 dates for future courses and CE is starting to promote them.
Training Development Officers (TDO) – So far 2 from SE; 2 from London; 1 from East Mids and query from NW. No other response as yet. P&M requested to continue to encourage regions to provide a TDO. Interest for courses has come from across the UK – a lot of Police and the SW group plus 1 in Medway for the SE.
Cost of course is set at £350 for members and £500 for non members and looking for free venues where possible, preferably regionally. Any accommodation or food requirements will be at local/personal cost. Any LA prepared to host and promote a course will receive 2 x half price places. It was previously agreed that any TDO will have a free place. Course dates and syllabus will be on the website and available to members.
Academy – 127 members so far. 15 applications returned from LAs for fast track. Approx 76 more. CE urged fast track response from LAs. Website up and running – soft launch to 40 IRSO members to test the system. Going live on Monday 17 June. Expect more applications at this point.
To launch Academy at Conference in Nov. CE to ask JBto send 50 leaflets to each P&M rep and any already identified TDO. LONDON REPS REQUESTED JUST 50 FOR EACH OF THEIR TDO’s. / P&M
CE/JB/P&M
6
6.1
6.2 / LONDON 4 YEAR FIRE PLAN
CF reported RSGB London is feeding into the current consultation. CF has met with 3 senior officers to discuss how to achieve work at a local level. Boroughs mostly not happy for F&R to lead, they want partnership working. Guidelines for Borough Commanders are being drawn up for more joined up thinking. F&R attends the London regional meetings. CE reported the SE already has aims and objectives and will circulate to all.
Issues with CFOA were acknowledged. Often local relationships are good but there are problems at senior level. HB/TP met with Dave Etheridge and agreed to work to produce an MOU. JB offered to attend the next meeting to avoid postponement, as SO and TP can’t attend. AK asked HB to mention the national road safety day on 6 July and to discuss the final survey question “To what extent do you think F&R should have regarding ETP”. / CE
JB
HB
7
7.1
7.2 / REPRESENTATION UPDATES – GT
DfT young driver meeting – discussion on the Green Paper. Biggest item was reduction of driving age to 16. Insurance industry is looking to push voluntary restrictions and graduated licences to reduce costs. Black box technology was heavily promoted by one attendee. Also discussed past incentives (Pass Plus) and driving logs. GT promoted the principle of education in schools and the curriculum.
GT was also invited to attend a quad cycle discovery day – car driven on a motorcycle licence. His interest was speed vs stability but unfortunately there was no vehicle and apparently no day! Issues are that the vehicle is too light, unstable and unprotected.
8
8.1
8.2
8.3
8.4
8.5
8.6
8.7 / STENNIK UPDATE
2 stats booklets and a report were circulated.
The website saw another record month in May but it did include the Footprints competition that was run through the website. Discussion threads feel more managed now. Feedback from DfT is that their staff read the discussion threads each day! Funding for the website has been received from DfT (full and additional) and Keltic Clothing (reduced). Many thanks to them. KB queried how much website activity was from the UK vs foreign. NR will investigate and report back.
RSKC is still being accessed and used. Upgrade is in hand. The Cycling page has been changed and shows how the site will be organised going forward. There are flags to the Observatory for stats; experts; campaigns etc. NR will involve the scrutiny panel for help with other subject areas. HB suggested the RSGB “experts” should also be asked for their advice. Anticipate completion by end of July. Any feedback to NR please.
Conference – more difficult to raise sponsorship but it is already at a “break even” point. Any suggestions for appropriate sponsors (£5-7k) gratefully received. Agenda is now on the website. Beginning to look at next year’s conference.
Academy website – Now live. Plenty of space provided for course feedback. Monthly online forums to be set up and a help centre, available for RS practitioners.
Footprints competition – DF will produce a report to include lessons learnt for future competitions.
Twitter – now has 3611 followers. / NR
NR
9
9.1
9.2
9.3
9.4
9.5
9.6
9.7
9.8
9.9
9.10 / THINK! TEAM UPDATE – Tim Lennon
Updated organagram was circulated and will be available electronically.
2 campaigns running with paid for ads – Motorcycles launched in March, aimed at the rider. Drink drive will be summer and Christmas – Coca Cola will be the Christmas partner. Summer will be around consequences, aimed at young men. A new online video on the life and death consequences has had 6million views in 5 days – running to the end of August.
Child/Teen resource centre launched recently. Lucy Jewett thanked RSOs for the input. Any feedback welcomed.
Cycling activity in September will be “look out for each other”.
Plan drug driving awareness campaign when the new enforcement starts.
Carrying out a strategic review of THINK! To ensure priorities are valid. Stats being reviewed to see where biggest impact can be achieved and RSOs will be involved. JG suggested DfT consider target age groups rather than single topics. CF said elderly peds were a problem in London. CE reported work aimed at choices to maintain independence and WRRS. HB mentioned cycling issues in Yorks following the announcement of Le Tour in 2014.
RSOs encouraged to access the campaign creatives on the DfT website and also to follow them on Twitter.
JG raised AK’s meeting with the Minister and the possibility of RSGB picking up issues where DfT can’t, but DFT could fund.
JG also said we would like DfT on the Conference Q&A panel.
TL will speak to Lucy regarding sharing evaluation of the “Rider” campaign for motorcycles.
10
10.1
10.2
10.3 / PPRO – WEB & COMMS UPDATE
JG previously circulated his report. 2 interviews – Stuart Howarth on Newsround talking about distraction; JG on 5 Live on older drivers.
JG met with Dawn Lauder (DfT) new permanent head of THINK! And reiterated that RSGB has access to all RSOs through the cascade system, e-bulletin etc. JG to email information to DL in readiness for her return from holiday.
JG/NR met with Academy, Bill Smith (DBDA) & Michelle Watkins, Central Beds regarding comms. It was a very useful meeting covering applications to the Academy, ability to share documents through the Officers area of the website, and looking at Google Drive. Membership and Training databases are already loaded. Also discussed how the Web and Comms team operates – mostly through conference calls. / JG
11
11.1
11.2 / TREASURER
Finance report and supporting notes previously circulated.
Main issue going forward is likely to be room availability for P&M meetings as our arrangement of a free room appears to be ending. CF offered a room at TfL free of charge for 2014 and mentioned we may be able to “piggy back on accommodation used for London regional meetings. Thanks to Christine, TfL and London region. CF to book a room for 2014 meetings which are generally the second Tuesday of March, June, September and December. / CF
12
12.1
12.2
12.3
12.4
12.5
12.6 / AOB
CF reported London region is working with First Car magazine to provide a pull out for use at DSA test centres. RSGB London logo will be used.
CF also reported the region is working with “Serious comedy” to produce a viral cyclist/driver’s door campaign. Roadpeace will share branding with RSGB London.
HB reported a working group looking at Transport Select Committee on whiplash claims. The industry is aiming to pressurise insurance companies to share their data. RSGB is supporting the principle of access to data through a formal submission to the TSC. Sue Brown from Bucks is the RSGB rep.
HB also raised a request from data analysts who don’t have their own forum or association. HB/NR are looking to see whether member authorities would afford access for this small profession. P&M supported the idea.
Finally, HB repeated the call for a Secretary (now filled) and the urgent need for a Vice Chair as AK steps down in November. Suggestions for this position urgently required.
The meeting closed with thanks again to SO for her great contribution as Secretary.
1