Replace MAF GSS’s System to a single Integrated Control & Safeguarding System
/ Oman Gas Company S.A.O.C. (OGC)
PO Box: 799, PC: 133, Al Khuwair, Sultanate of Oman
To:
/Tenderer
Date
/05/07/2017
From:
/Contracts Manager
Tender No:
/OGC/21/2017
Tender Title
/Replace MAF GSS’s System to a single Integrated Control & Safeguarding System
Invitation to Tender
Dear Sir,
1.0Invitation to Tender
Oman Gas Company S.A.O.C., (hereinafter referred to as 'the Company') invites [name of Tenderer] (‘Tenderer’) to Tender for the Work or Services in accordance with the terms and conditions set down in the Tender Documents. If you are a successful Tenderer you shall be required to enter into a Contract in accordance with the Form of Agreement.
The Tender Documents shall comprise the following Sections:
T1Invitation to Tender (this letter including the pages attached hereto)
T2Instructions to Tenderers
T3Data to be provided by Tenderers
C1Form of Agreement
C2Special Conditions
C3General Conditions
C4Scope of Work
C5Schedule of Prices
C9HSE Specifications
C10Data provided by Contractor
The full tender including the above documents will be issued to interested tenderers after receipt of the Tender Fee payment along with the duly filled appendicies (i.e. Tenderer Details Sheet and Confidentiality Agreement, which shall be emailed to <>.
In the preparation and submission of the Tender, Tenderer shall comply with the Tender Documents. Company reserves the right to disqualify the Tender if any of the requirements included in the Tender Documents are not met.
2.0Tender Overview
2.1Scope Description
2.1.1MAF Existing system has some drawbacks which is affecting the integrity of the system and sophisticate operation and maintenance part of it, like slow response in controlling and adjusting set points because of time lag occurred during communication between different systems, changeover between duty stream and standby stream automatically very challenging because of existing configuration
2.1.2The Purpose of this contract is to replace the existing MAF GSS’s systemwhich consists of four different systems;
Safeguarding System (IPS) from Trident: mainly used for overpressure protection functions and Fire & Gas functions. IPS Engineering station is obsoleted
Single loop control (SLC) from Foxboro: used for monitoring and control functions.
HMI from Wonderware: Used to display graphics, Alarms, trends.etc.
RTU from Kingfisher: mainly used for data transfer and communication with MCC SCADA.
2.2Minimum Requirements to Participate in Tender
2.2.1Mandatory Requirements
Below are minimum requirements that the Tenderer has to meet to be considered for further detailed technical evaluation.
No. / Description1 / All hardware software shall be OEM products
2 / Contractor should be certified OEM
Evidence for passing those requirements is required to be submitted as part of the technical tender as further specified in document T3 Data to be Provided by Tenderers
2.2.2Tenderer Registration Requirements
Tenderers shall be registered with Business Gateways in the Joint Supplier Registration System (JSRS). As such, Tenderers if not registered, shall complete their registration with Business Gateways and submit JSRS certificate as part of their technical submission. Refer to the following URL for the registration process:
No affiliate of the Tenderer shall be eligible to Tender or participate in a Tender in any capacity whatsoever unless it can be demonstrated that there is not a significant degree of common ownership, influence or control amongst the Tenderer and the affiliate.
2.2.3Other Requirements (if any)
3.0Requirements to Collect Tender Document
3.1Tenderer Details sheet
3.1.1In order to correctly identify the Tenderer and the Tenderer’s point of contact for this Tender Process, Appendix 1 shall be completed by the Tenderer and presented, by hand or scanned and forwarded via email, to the Company before the Tender Documents can be released to the Tenderer.
3.2Tender Fee
3.2.1The Tender Fee for this Tender is OMR 150 (One hundard and Fifty Omani Rialonly)
3.2.2Prior to collection of the Tender Documents the Tenderer is required to deposit a non-refundable ‘Tender Fee’ into the Company’s bank account as per the below details:
A/C NO: 0317009858840018
Bank: Bank Muscat
Account Name: Oman Gas Company S.A.O.C.
Currency: OMR
SWIFT CODE: BMUSOMRXXXX
A receipt confirming deposit and identifying the Tenderers' name and the Tender number (e.g. Tenderer Co. deposit for Tender (OGC/21/2017) must be presented, by hand or scanned and forwarded via email, to the COMPANY Contact Point before the Tender Documents can be released to the Tenderer.
3.3Confidentiality Agreement
3.3.1Prior to collection of the Tender Document the Tenderer shall sign the attached Confidentiality Agreement. The Confidentiality Agreement must be completed, signed by an authorised person, stamped with the Tenderers company stamp, and be presented, by hand or scanned and forwarded via email, to the Company Contact point before the Tender Documents can be released to the Tenderer.
4.0Contact Points
4.1.1All Clarification Requests related to this tender shall be in writing and emailed .
5.0Outline Tender Process
5.1.1The Tender Process schedule shall be:
Activity / DateIssue of Invitation to Tender / 05/07/2017
Start Collection of Tender Document / 06/07/2017
Final date for collection of Tender Document / 16/07/2017
Site Visit/ Clarification Meeting Date / To Be Advice if Required
Clarification Request Closing Date / 23/07/2017
Technical Tender Submission Date / 06/08/2017
Tender Bond Submisison Date / To Be Advised
Commercial Tender Submission Date / To Be Advised
5.1.2Tenders shall be delivered no later than 03:00 p.m. (Oman Standard Time) on the Tender Submission Date.
6.0Tender Collection
6.1Collection of Tender documents
6.1.1Once the Tenderer Data Sheet, Confidentiality Agreement and confirmation of payment of Tender Fee has been received, the Company may issue the Tender Documents by email, electronic hard drive or hard copy.
6.1.2Should a Tenderer be required to collect the documents from Company office then the Company shall inform the Tenderer accordingly.
7.0Tender Bond
7.1.1To ensure conformance of the Tender, Company requires Tenderer to issue a Tender Bond in the exact format detailed in Section T3. The value of this Tender Bond being 1% of the Tender Value.The Tender Bond shall be forwarded to Company as part of the Technical Tender under separate envelope. The Tender Bond shall be enforced in the event that Tenderer fails to submit and substantiate a conforming tender or has failed to accept award of the contract.
8.0Site Visit/ Bid Clarification Meeting
8.1.1It is mandatory that Tenderer attends the Site visit/ Tender Documents clarification meeting with a maximum of [2] representatives on the date given in the table in Article 5.0 above. Details of the attendees must be submitted to the Company Contact Focal Point by [TBA]. All visitors must provide and wear required safety equipment during the Site visit.
9.0Tender Award
9.1.1In the event that Company considers Tenderer to be commercially a potentially successful competitor for the award of the Contract, Company may subject Tenderer to a further technical and financial evaluation. Only when a Tenderer satisfies Company’s technical, financial and commercial requirements will a Contract be awarded.
For Oman Gas Company S.A.O.C.
Appendix 1 – Tenderer Data Sheet for this Tender
Contract/ Tender number / OGC/21/2017Contract/ Tender title / Replace MAF GSS’s System to a single Integrated Control & Safeguarding System
Full name of Tenderer
Postal Address
City
Country
Web site
Office main tel number
Country of registration
Status in Oman / Agent / locally registered branch office / Omani LLC / foreign company
Ownership details (percentages and names, indicate where Omani) / - XX% -
- XX% -
- XX% -
Name of company and address to be awarded the Contract (if different from details above)
Full nameRegistered address
City
Country
Office main tel number
Status in Oman / Agent / locally registered branch office / Omani LLC / foreign company
Ownership details (percentages and names, indicate where Omani) / - XX% -
- XX% -
- XX% -
Tenderer’s representative to which all Tender correspondence shall be addressed
Name of personFax number
Telephone number
GSM number
e-mail address
Tenderer’s agent in Oman (if applicable)
Omani agent namePostal address
Fax number
Telephone number
GSM number
e-mail address
Our Omani agent is permitted to pick up the tender documents on our behalf / Yes
No, we will pick up the documents ourself.
No, please send the documents to my foreign address stated above.
(as applicable, provide the necessary supporting documents)
Appendix 2 – Confidentiality Agreement
- Definitions
- Confidential Information
shall mean all knowledge, data or information acquired by Tenderer from, or disclosed to Tenderer by Company, or on behalf of Company, in connection with the Tender Documents, Clarifications and the Tender Process in writing, drawings, magnetic tapes, computer programs or in any other way, as well as all knowledge, data or information derived there from, to the extent that such knowledge, data or information at the time of such acquisition or disclosure is not either already in the unrestricted possession of Tenderer or part of public knowledge or literature.
1.2.Confidential Record
Shall mean all Tender Documents, Clarifications and any other material containing Confidential Information.
1.3.Third Party
Shall mean any party other than Company or Tenderer.
- Confidentiality
- Tenderer shall preserve and cause its employees to preserve the confidentiality of any Confidential Information.
- Tender shall not for any purpose other than the preparation and submission of a Tender
- disclose to any Third Party or enable any Third Party to note the fact that Tenderer has been invited to submit a Tender and/or, if applicable, the fact that the Contract is awarded to Tenderer;
- reproduce, copy or use, or disclose to, place at the disposal of or use on behalf of any Third Party or enable any Third Party to read, copy or use, any Confidential Information;
except with the prior written consent of Company.
2.3.The undertakings above shall continue insofar and for so long as the Confidential Information or Confidential Record in question has not:
a)become part of the public knowledge of literature otherwise than through any act or default on the part of Tenderer; or
b)been disclosed to Tenderer under an obligation to maintain secrecy by a Third Party (other than one disclosing on behalf of Company) who could lawfully do so and who did not derive such Confidential Information or Confidential Record from Company.
- Copyright
- The copyright in any Confidential Record shall, in the absence of any express provision to the contrary thereon, be vested in Company. Copyright in any record containing geological or geophysical data acquired or generated by Tenderer in connection with the Contract shall be vested in Company.
- Return of Confidential Record
- If Tenderer declines to submit a Tender or is notified that its Tender is unsuccessful, upon written notification thereof by Company, Tenderer shall destroy electronic copies and return all hard copy Tender Documents including Addenda and Clarifications to Company.
- Third Parties
- Tenderer shall ensure that if under the terms of this confidentiality agreement any of the Confidential Information comes to the knowledge and/or in the possession of any Third Party, Tenderer shall require from such Third Party that it shall abide by stipulations equivalent to those contained in this confidentiality agreement.
(Authorized signatory)
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